ZAMBIA POLICE ACT: SUBSIDIARY LEGISLATION (CHAPTER 107 )

(1) There is hereby established a body, to be known as the Zambia Police Association, the object of which shall be to enable subordinate police officers and other ranks to consider and to bring to the attention of the Inspector-General and the Minister matters affecting the welfare and efficiency of the Force, other than questions of promotion affecting individuals and the question of discipline.

(2) The Association shall be entirely independent of and unassociated with anybody outside the Force:

Provided that, this shall not be a bar to the Association consulting with associations of civil servants on matters of a general nature affecting the public service as a whole.

4. Membership

All subordinate police officers and all other ranks shall be members of the Association.

5. Branches

The Association shall consist of a Subordinate Police Officers’ Branch and Other Ranks’ Branch.

6. Branch Boards

One Subordinate Police Officers’ Branch Board and one Other Ranks’ Branch Board shall be established in each police division except Copperbelt division, where such Boards shall be established in each police district.

7. Constitution of Boards

(1) The members of each Branch of the Association at each police station within a police division or, in the case of Copperbelt division, within a police district shall elect one of their number as a representative to the Subordinate Police Officers’ or Other Ranks’ Board, as the case may be, for that division or district, and such election shall be by secret ballot held annually in the month of January under the directions of the divisional or district commander of police:

Provided that—

(i) Copperbelt division headquarters, for these purposes, shall be regarded as a police station within the Ndola police district;

(ii) where the number of voting members of a Branch on a station does not exceed four, such members may elect a member by agreement among themselves.

(2) Where a Board member cannot attend a meeting of the Board, the members whom such member represents may—

(a) nominate any other Board member to act as proxy at such meeting; or

(b) nominate any other member from their station to attend the Board at such meeting.

(3) Every year each Board shall hold four quarterly meetings to be held during the months of February, May, August and November on a date to be fixed by the divisional or district commander of police.

(4) The February meeting of each Board shall be regarded as its annual meeting and at each such meeting the members shall elect from among themselves—

(a) a chairman;

(b) a secretary; and

(5) The office-bearers and delegates elected under sub-regulation (4) shall hold office until the next annual meeting of the Board and, if any vacancy occurs in their number between annual meetings, the divisional or district commander of police concerned shall arrange for such vacancy to be filled by postal ballot or by such other method as he may deem expedient.

(6) In addition to the four quarterly meetings, other meetings of a Board or Boards may be held for special purposes with the consent of the Inspector-General.

(7) At its quarterly meetings held in February and August, each Board shall consider matters it desires to recommend for inclusion on the agenda of the next Central Conference and the secretary of each Board shall forward a copy of the minutes of such meeting to the secretary of the respective Central Committee not later than 14 days after that Board meeting.

(8) At its quarterly meetings held in May and November, each Board shall consider the minutes of the Central Committee held during the previous month and shall receive the report of its delegation to that Conference. Thereafter, each Board, through its secretary, may submit further proposals to the relevant Conference on matters arising from the Board’s discussion of those minutes.

(9) For the purposes of this regulation—

(a) Force Headquarters and Police Stores shall be deemed to constitute one police station within Lusaka division; and

(b) each divisional or district headquarters having four or more members shall be deemed to constitute one police station:

Provided that, where any such divisional or district headquarters has less than four members, it shall be deemed to be part of the nearest police station.

(10) The members of each Branch of the Association at the Mobile Unit and at Training School shall elect a representative who shall be a delegate to Central Conferences for his respective Branch.

8. Conferences

(1) Two Conferences shall be held each year in Lusaka by each Branch of the Association, one in April and one in October.

(2) Additional Conferences for special purposes may be held with the prior consent of the Inspector-General.

(3) Each Conference shall be attended by the following delegates—

Each district within Copperbelt division	1 delegate
Central division	1 delegate
Lusaka division	2 delegates
Southern division	2 delegates
Northern division	1 delegate
Eastern division	1 delegate
Luapula division	1 delegate
North-Western division.	1 delegate
Western division	1 delegate
Training School	1 delegate
Mobile Unit	1 delegate

Any other new division or district shall be represented on formation by such number of delegates as the Commissioner deems suitable and publishes by statutory notice.

(4) No Conference shall last more than two days without the consent of the Inspector-General.

(5) The secretary of each Conference shall keep minutes of the meetings of that Conference and shall forward two copies thereof to the Inspector-General and one copy thereof to each police station within 30 days after the end of the meeting of the Conference to which such minutes relate.

(6) Each Conference shall discuss the items on the agenda prepared by the Central Committee, established under sub-regulation (2) of regulation 9, and shall vote thereon and at the discretion of its chairman may also discuss other matters not included on the agenda.

9. Central Committees

(1) Each Conference held in the month of April shall elect from among its members a Chairman, a Vice-Chairman, a Secretary and a Vice-Secretary:

Provided that—

(i) the election of the secretary shall be subject to the consent of the Inspector-General, who may, if he is of the opinion that the work devolving on the officer concerned is likely to interfere seriously with the police duties of such officer, withhold his consent; and

(ii) an officer who is not a delegate may be elected secretary by the Conference if such officer is willing to accept that election.

(2) The office-bearers of a Conference elected in accordance with sub-regulation (1), together with two members and two alternate members elected at the same meeting of that Conference, shall form a Central Committee for each Branch.

(3) In each year there shall be four quarterly meetings of the Central Committee for each Branch of the Association to be held during the months of March, June, September and December to examine matters submitted in accordance with sub-regulation (7) of regulation 7 or regulation 10 or both:

Provided that, no such Central Committee meeting shall last more than one day.

(4) Additional meetings of the Central Committees for special purposes may be held with the prior consent of the Commissioner.

10. Matters to be considered by Central Committees

(1) If any member of the Association wishes a matter to be discussed by a Conference, he shall request the elected representative of his Branch at his station to forward such matter in writing to the secretary of the appropriate Central Committee, such matter to reach that secretary not later than the 14th February or the 14th August, as the case may be, but in the event of any such matter being rejected the proposer shall be informed in writing by the secretary of the Committee of the reasons for such rejection.

(2) At its March and September meetings, each Central Committee will examine all matters submitted to it under the provisions of these Regulations and shall prepare an agenda for the Conference next to follow thereon, which agenda shall contain a short description of each item.

(3) A copy of the agenda for the next Conference will be forwarded by the secretary to each station representative not later than the 31st March and the 30th September in each year so that such agenda may be discussed by Boards.

(4) A copy of each agenda prepared for a Conference shall be submitted to the Inspector-General for information at least 14 days before the date fixed for that Conference.

11. Representations by a Conference

Each Conference may submit representations to the Inspector-General and shall consider and report upon any matters referred to it by the Inspector-General.

12. Procedure by a Conference

(1) The Chairman at a meeting of a Board, Conference or Central Committee shall have a casting as well as a deliberative vote, and the quorum of any such meeting shall be one-half of the members or delegates, as the case may be entitled to attend.

(2) In any one police division or, in the case of Copperbelt division, in any one police district the Subordinate Police Officers’ Board and the Other Ranks’ Board may, by agreement, sit together either for any special matter or regularly for all matters of common interest.

(3) Subject to the provisions of these Regulations, each Board, Conference and Central Committee may regulate its own procedure, including the appointment of committees and sub-committees.

(4) Any committee or sub-committee appointed by any Board or Conference of the Subordinate Police Officers’ Branch or the Other Ranks’ Branch may, by agreement, sit together either for any special matter or for all matters of common interest, and may also be summoned by the Inspector-General to sit as a joint committee for the consideration of any matter referred to them by the Inspector-General.

13. Resolutions

(1) All resolutions passed by a Conference shall be signed by the chairman and by the secretary and forwarded by the secretary to the Inspector-General for consideration.

(2) In the event of a Conference being dissatisfied with the result of action taken regarding resolutions passed at the previous Conference, the Inspector-General shall, at the request of the Chairman, refer the particular matter in dispute to the Police Advisory Board for consideration.

(3) The outgoing Chairman and secretary of a Central Committee shall attend the Conference held in April, but, if not elected as delegates for the forthcoming year, shall have no voting power, but at each such Conference the outgoing Chairman shall present the report for the past year of the Central Committee.

14. Facilities for meetings

Except where, in special circumstances, a subordinate police officer or other rank is required for duty for which no substitute is available, leave shall be given for attendance at all meetings held in accordance with the provisions of these Regulations and such attendance shall, as regards allowances and expenses, be deemed to be an occasion of police duty, and a decision as to whether an officer is required for duty for which no substitute is available shall only be taken by a divisional or district commander of police, subject to an appeal to the Inspector-General, whose decision shall be final.

POLICE ADVISORY BOARD REGULATIONS

[Section 64]

Arrangement of Regulations

Regulation

1. Title

2. Additional functions of Board

3. Representations by aggrieved officer

4. Association’s right of audience

[Regulations by the President]

GN 216 of 1951,

GN 86 of 1955,

GN 497 of 1964.

1. Title

These Regulations may be cited as the Police Advisory Board Regulations.

2. Additional functions of Board

In addition to the functions of the Police Advisory Board prescribed by section 32 of the Act, the Board shall perform the additional functions of inquiring into and making recommendations to the President in respect of—

(a) any matters relating to the welfare and efficiency of the Force referred to the Board by the President or by the Inspector-General; and

(b) any representations made to the Board in accordance with regulation 3.

[Am by GN 86 of 1955.]

3. Representations by aggrieved officer

Any police officer aggrieved by any action, decision or order in relation to his promotion, service or treatment as a member of the Force (other than a punishment imposed under section 31 of the Act) may make representations to the Inspector-General with a view to such action, decision or order being varied. If such officer is not satisfied with the Inspector-General’s decision in the matter, he may, in writing, refer the matter to the Board through the Inspector-General.

[Am by GN 86 of 1955.]

4. Association’s right of audience

When the Board is considering any matter relating to the welfare and efficiency of the Force, it shall, if requested so to do through the Inspector-General, permit any central committee or deputation from a central committee of any association constituted under section 28 of the Act to appear before the Board and make recommendations.

[Am by GN 86 of 1955.]

ZAMBIA POLICE (FORMS) REGULATIONS

[Section 62]

Arrangement of Regulations

Regulation

1. Title

2. Prescribed forms

SCHEDULE

[Regulations by the President]

SI 71 of 1966.

1. Title

These Regulations may be cited as the Zambia Police (Forms) Regulations.

2. Prescribed forms

The forms set out in the Schedule are prescribed for the purposes of the Act.

SCHEDULE

[Regulation 2]

PRESCRIBED FORMS

For use in Criminal Cases only

ZAMBIA POLICE

Z.P. FORM 83

Stocked by Q.M. Stores

Size 8" x 127/8"

Name in which charged .......................................................	For use in C. 3
(BLOCK CAPITALS)
Alias.....................................................................................	F.P.R. No. .......................
Race ...................................... Male/Female. Adult/Juvenile	CB/CP No. ......................
(Strike out classification not applicable)
Charged with ....................................................................... C.R. No(s) ..............................Station ................................	Class ..............................

RIGHT HAND

1. R. Thumb	2. R. Forefinger	3. R. Middle Finger	4. R. Ring finger	5. R. Little Finger
(Fold)				(Fold)

LEFT HAND

6. L. Thumb	7. L. Forefinger	8. L. Middle Finger	9. L. Ring finger	10. L. Little Finger
(Fold)				(Fold)

LEFT HAND	IMPRESSIONS OF THUMBS	THUMBS RIGHT HAND
Impressions of LEFT fingers taken simultaneously	Impressions of THUMBS taken simultaneously	Impressions of RIGHT fingers taken simultaneously
	Left Hand	Right Hand
(Fold)			(Fold)

*Fingerprints	{>	taken by in presence of	No…….......… Rank ...................... Date ……........ Tested by ....................................................................
Classified by .................... Searched by ....................			Identified ...................................................................... Identified with criminal record ......................................... No criminal record ........................................................

*The "rolled" and "plain" impressions are to be obtained first, then, with prisoner present, the remaining particulars are to be inserted. The prisoner should then sign the form in the appropriate space and the right forefinger print must be taken after signature. The form should next be signed by the person(s) taking the impressions and making the entries.

This form must be completed in every detail before the officer concerned begins to take fingerprints of any other person.

On no account must two incomplete forms be dealt with at the same time.

	DESCRIPTION
	Complexion .........................................................	Index searched	Pending searched
Date and Place of Birth ............. Age.....	Hair ....................................................................
Country of Birth (if alien) .......................	Eyes ....................................................................
District ................................................	Height ..................................................................
Village ................................................	Occupation ...........................................................
Tribe ...................................................	Date first enter Zambia (If applicable) ........................
Chief ...................................................	National Registration Card No. ................................
Address ..............................................	Serial No. of Passport ............................................
Marks, scars, peculiarities ...................	Date of issue ......... Place of Issue .........................

Sentenced by ................................. Court at................................. On ...............................
Sentence	Offence	Section of Law	C.C.R.B. No.

Prisoner’s signature to be recorded after description has been completed.

				Right forefinger to be impressed immediately after signature





Total fines and/or period of imprisonment as follows: Note.-Entries must be legible and written in ink. Details of bindings over, recommendations for deportations, or orders for Police Supervision must be included. Sections of law will be quoted. Counts taken into consideration must be shown. Where a conviction on more than one count, or for a variety of different offences, has been obtained the different counts, or offences, and sentences will be clearly indicated and it will be stated whether sentences are consecutive or concurrent.

Remarks (enter brief particulars of offence(s) committed) ..........................................................
...........................................................................
...........................................................................
...........................................................................
...........................................................................
...........................................................................

CERTIFICATE
I HEREBY CERTIFY that the particulars entered on this form are to the best of my knowledge and belief accurate and true:
Signature ..................................................
....................... ....................... .......................
Rank No. Date

F.P. FORM 1

Stocked by the Government Printer

REPUBLIC OF ZAMBIA

IN THE SUBORDINATE COURT of the ...............................................Class for the District.

In the Matter of Sections 42 to 45 of the Zambia Police Act.

NOTICE - FOUND PROPERTY

WHEREAS certain movable property has come into the possession of the Officer in Charge of .......................................................................... Police Station and such property has not been claimed by any person;

AND WHEREAS the said Officer, pursuant to section 42 of the Zambia Police Act, has furnished to the court an inventory and description thereof which is set forth in the Schedule;

AND WHEREAS the court, pursuant to section 43(1) of the Zambia Police Act, has ordered the detention of the said property:

NOW, THEREFORE, pursuant to section 43(1) of the Zambia Police Act, the court calls upon any person who may have any claim thereto to appear before the court and establish his claim within fourteen days of the date of this notice.

Dated at ........................................................... the.......................................... day of .....................................19.............

Clerk of the Court

SCHEDULE

Item No. F.P.B. No. Description of Property

F.P. FORM 2

Stocked by the Government Printer

REPUBLIC OF ZAMBIA

IN THE SUBORDINATE COURT of the Class for the ...........................................District.

In the Matter of Sections 42 to 45 of the Zambia Police Act.

NOTICE - FOUND PROPERTY - IMMEDIATE SALE

WHEREAS certain movable property set forth in the Schedule came into the possession of the Officer in Charge of ...................................................................... Police Station and the property being subject to speedy or natural decay, or the Court being of opinion that its immediate sale would be for the benefit of the owner, it was ordered by this Court that the property be sold and the proceeds of the sale detained by the aforesaid Officer in Charge:

NOW, THEREFORE, pursuant to section 44(2) of the Zambia Police Act, the court calls upon any person who may have any claim thereto to appear before this court and establish his claim within one month of the date of this notice.

Dated at ........................... the.................. day of ..........................19.......

.....................................
Clerk of the Court

SCHEDULE

Item No. F.P.B. No. Description of Property

F.P. FORM 3

Stocked by the Government Printer

REPUBLIC OF ZAMBIA

IN THE SUBORDINATE COURT of the Class for the ........................................... District.

In the Matter of Sections 42 to 45 of the Zambia Police Act.

NOTICE - FOUND PROPERTY - MONEY

WHEREAS certain money has come into the possession of the Officer in Charge of ......................................................................... Police Station and such property has not been claimed by any person;

AND WHEREAS the said Officer, pursuant to section 42 of the Zambia Police Act, has furnished to the court an inventory and description thereof which is set forth in the Schedule;

AND WHEREAS the court, pursuant to section 44(2) of the Zambia Police Act, has given orders for the detention of the said property:

NOW, THEREFORE, pursuant to section 44(2) of the Zambia Police Act, the court calls upon any person who may have any claim thereto to appear before the court and establish his claim within one month of the date of this notice.

Dated at ............................ the........................ day of ........................19........

.......................................
Clerk of the Court

SCHEDULE

Item No. F.P.B.No. Description of Property

(Any serial Nos. not to be quoted)

ZAMBIA POLICE (SPECIAL DUTY) REGULATIONS

[Section 62]

Arrangement of Regulations

Regulation

1. Title

2. Charges to be paid

3. Manner of payment

[Regulations by the President]

SI 68 of 1966.

1. Title

These Regulations may be cited as the Zambia Police (Special Duty) Regulations.

2. Charges to be paid

Where the Inspector-General, under section 46 of the Act, details any police officer for special duty, the person making the application for the police officer for the special duty shall pay all charges incurred by the Force whilst the police officer is so employed including—

(a) the salary of such officer, calculated on a daily basis; and

(b) any travelling, subsistence or other allowance to which such officer would have been entitled had he been so employed on Government service; and

(c) all transport charges, whether by land, air or water and including the cost of petrol, oil and lubricants, incurred by the Force in connection with the transportation of such officer from his police station of origin to the place of special duty and from such place of special duty to his police station of origin; and

(d) any charges necessarily incurred by the Force in connection with the accommodation of such officer whilst at, and travelling to and from, the place of special duty; and

(e) the cost of replacing any arms, ammunition, accoutrements, uniform or other appointments of any such officer so detailed necessarily expended or otherwise requiring replacement in consequence of being so detailed for special duty.

3. Manner of payment

(1) The charges arising from the detailing of any police officer on special duty, calculated in the manner prescribed by these Regulations, shall be paid in full by the person who made the application therefor to the Inspector-General within one month of the issuing to him by the Inspector-General of a statement of account specifying the charges so incurred by the Force and shall be recoverable as a civil debt due to the Government.

(2) All money recovered under this regulation shall be paid into the general revenues of the Republic.

ZAMBIA POLICE (SUPERIOR POLICE OFFICERS) ASSOCIATION REGULATIONS

[Section 62]

Arrangement of Regulations

Regulation

1. Title

2. Interpretation

3. Establishment of Association

4. Membership of Association

5. Conferences

6. Election of delegates to attend Central Conference

7. Central Committee

8. Representations by Central Committee

9. Procedure at meetings and quorum

10. Proceedings at Central Conference

11. Facilities for meetings

[Regulations by the President]

SI 69 of 1966.

1. Title

These Regulations may be cited as the Zambia Police (Superior Police Officers) Association Regulations.

2. Interpretation

In these Regulations, unless the context otherwise requires—

"Association" means the Zambia Police (Superior Police Officers) Association established by regulation 3;

"delegate" means a delegate elected to attend the Central Conference under regulation 5;

"superior police officer" means any police officer above the rank of Chief Inspector and below the rank of Deputy Commissioner.

3. Establishment of Association

(1) There is hereby established an association, to be known as the Zambia Police (Superior Police Officers) Association, the object of which shall be to enable superior police officers to consider and to bring to the notice of the Inspector-General and the Minister matters affecting the welfare and efficiency of the Force, other than questions of promotion affecting individuals and questions of discipline.

(2) The Association shall be independent of and unassociated with anybody outside the Force:

Provided that, this sub-regulation shall not prevent the Association consulting with associations of civil servants on matters of a general nature affecting the public service as a whole.

4. Membership of Association

All superior police officers shall be members of the Association.

5. Conferences

(1) A Central Conference of the Association shall be held in Lusaka in or about March in every year. Additional Conferences for special purposes may be held with the consent of the Inspector-General.

(2) The Central Conference shall be attended by the following number of delegates—

Commissioner	1
Senior Superintendents	2
Superintendents	4
Assistant Superintendents	7

(3) The Central Conference shall not last more than two days without the consent of the Inspector-General.

(4) The secretary of the Central Conference shall keep minutes of the meetings of the Conference and shall forward a copy thereof, in duplicate, to the Inspector-General within 30 days after the end of the meeting of the Conference to which such minutes relate.

6. Election of delegates to attend Central Conference

(1) The election of delegates to attend the Central Conference shall be by postal ballot. Each member of the Association may nominate the appropriate number of delegates of his own rank as set forth in regulation 5. These nominations shall be sent to the secretary of the Central Committee to reach him not later than the 1st February of the year in which such Central Conference is held.

(2) At its meeting held in or about February, the Central Committee shall scrutinise the nominations and determine the results of the ballot.

7. Central Committee

(1) The Central Conference shall, at the annual meeting, elect a Chairman, Vice-Chairman and a Secretary from its members.

{mprestriction ids="2,3,5"}

(2) The officers of the Conference elected in accordance with sub-regulation (1), together with two members and two alternate members elected at the same meeting of the Conference, shall constitute a Central Committee. The Central Committee shall hold office until the following annual Central Conference.

(3) The Central Committee shall hold two meetings, one in or about February, and one in or about September in every year, to examine matters submitted to the secretary in writing by members of the Association for inclusion on the agenda of the Conference. Each such meeting shall not last more than two days. Additional meetings for special purposes may be held with the consent of the Inspector-General.

8. Representations by Central Committee

The Central Committee may submit representations in writing to the Inspector-General and shall consider and report upon any matters referred to it by the Inspector-General.

9. Procedure at meetings and quorum

(1) The chairman at a meeting of the Central Conference or the Central Committee shall have a casting as well as a deliberative vote. The quorum at the meeting of the Central Conference shall be ten members, and at a meeting of the Central Committee four members.

(2) Subject to the provisions of these Regulations, the Central Conference and Central Committee may regulate its own procedure, including the appointment of committees and sub-committees.

10. Proceedings at Central Conference

(1) Subject to the provisions of these Regulations, a Central Conference held in any year shall consider matters forwarded in writing by members of the Association which reach the secretary on or before the 1st January of the year in which such Conference is held.

(2) At its meeting held in or about February, the Central Committee shall examine all matters submitted to the Secretary in writing by members of the Association for inclusion on the agenda of the Conference.

(3) The Central Committee shall have power to accept, amend or reject any matter submitted by a member, but in the event of any such matter being rejected the proposer shall be informed in writing by the Secretary of the reason for such rejection.

(4) The Central Committee shall be responsible for framing the agenda for the meeting of the Central Conference, and a copy of such agenda shall be submitted to the Inspector-General for information at least 30 days before the date fixed for the Conference and at the same time it shall be circulated to delegates.

(5) All resolutions passed by the Conference shall be signed by the Chairman and Secretary, and forwarded by the secretary to the Inspector-General for consideration.

(6) The outgoing chairman and secretary shall attend the Central Conference, but, if not elected as delegates for the forthcoming year, shall have no voting power. At each Central Conference, the outgoing chairman shall present the Central Committee report for the past year.

(7) In the event of the Central Committee being dissatisfied with the result of action taken regarding resolutions passed at the Central Conference or of representations submitted under regulation 8, the Inspector-General shall, at the request of the Chairman, refer the particular matter in dispute to the Police Advisory Board for consideration.

11. Facilities for meetings

Except where, in special circumstances, a superior police officer is required for duty for which no substitute is available, leave shall be given for the attendance at all meetings duly held in accordance with the provisions of these Regulations, and every attendance shall, as regards allowances and expenses, be deemed to be an occasion of police duty, and a decision as to whether an officer is required for duty for which no substitute is available shall be taken by the Inspector-General whose decision shall be final.

ZAMBIA POLICE TRIBUNALS (PROCEDURE) REGULATIONS

[Section 62]

Arrangement of Regulations

Regulation

1. Title

2. Interpretation

3. Right of accused to prepare defence

4. Joint trial of several accused

5. Representation of accused

6. Appointment of prosecutor

7. Arraignment of accused

8. Objection by accused to charge

9. Amendment of charge

10. General plea of "guilty" or "not guilty"

11. Procedure after plea of "guilty"

12. Withdrawal of plea of "not guilty"

13. Plea of "not guilty"

14. Procedure where no witnesses to fact (except accused) called for defence

15. Procedure where witnesses called for defence

16. Procedure on trial of several accused together

17. Procedure on acquittal

18. Procedure on conviction

19. Announcement of sentence and transmission of proceedings

20. Evidence: general

[Regulations by the President]

SI 70 of 1966.

1. Title

These Regulations may be cited as the Zambia Police Tribunals (Procedure) Regulations.

2. Interpretation

In these Regulations, unless the context otherwise requires—

"accused" means a police officer of or below the rank of Chief Inspector charged before a Tribunal with an offence against discipline;

"Board" means the Police Advisory Board;

"confirming authority" means the Inspector-General or a Class I Tribunal in relation to the punishments which, under the provisions of section 31 of the Act, require confirmation by the Inspector-General or a Class I Tribunal;

"prosecutor" means a police officer appointed under the provisions of regulation 6 to present the case against an accused.

3. Right of accused to prepare defence

(1) Where an accused has been informed that he is to be tried by a Tribunal he shall be afforded proper opportunity of preparing his defence, and shall be allowed free communication with his witnesses and with any friend or legal adviser with whom he may wish to consult.

(2) As soon as practicable after an accused has been informed that he is to be tried by a Tribunal, and in any case not less than 24 hours before his trial, a police officer, not being subordinate to the accused, shall give to the accused—

(a) a copy of the charge-sheet which he shall, if necessary, explain to the accused;

(b) an abstract or summary of the evidence on which it is proposed to base the charge; and

Provided that, if it is impossible to make a copy of such documentary evidence it shall be sufficient if the accused is afforded reasonable access thereto;

and such officer shall explain to the accused his right under these Regulations as to preparing his defence and being assisted or represented at the trial, and shall ask him to state in writing whether or not he wishes to have an officer assigned by the Tribunal to represent him at the trial, if a suitable officer is available.

(3) Not less than 24 hours before the trial the accused shall be informed by a police officer, not being subordinate in rank to the accused, that on the accused giving the names of any witnesses whom he desires to call in his defence reasonable steps will be taken for procuring their attendance at the trial, and those steps shall be taken accordingly.

4. Joint trial of several accused

(1) Any number of accused persons may be charged jointly and tried together before a Tribunal for an offence alleged to have been committed by them collectively, and when so charged, any one or more of such persons may at the same time be charged and tried for any other offence alleged to have been committed by him or them individually or collectively if all the said offences are founded on the same facts, or form or are part of a series of offences of the same or a similar character.

(2) Where it is proposed to try several accused together under sub-regulation (1), notice of such intention shall be given to each of the accused at the time of his being given a copy of the charge-sheet, and any such accused may claim, by notice to the Tribunal, to be tried separately on the ground that the evidence of one or more of the other accused will be material to his defence, and the Tribunal, if satisfied that the evidence will be material, and if the nature of the charge admits of it, shall allow the claim and the person making the claim shall be tried separately.

5. Representation of accused

(1) The Tribunal may, in its discretion, allow an accused to be assisted by a friend, being a police officer or any other officer in the public service, or, in exceptional circumstances, by a barrister or solicitor, and when such permission is given the case for the defence may be conducted by such friend or by such barrister or solicitor:

Provided that, where a prosecutor is appointed the accused shall have the right to be assisted by a friend as aforesaid.

(2) Where permission is granted to an accused to be represented by a barrister or solicitor, but not otherwise, a barrister or solicitor may be employed to present the case for the prosecution.

6. Appointment of prosecutor

The Tribunal may, in its discretion, appoint a police officer, not being subordinate in rank to the accused, to present the case against the accused.

7. Arraignment of accused

(1) Upon the accused being taken before the Tribunal, the Tribunal shall inquire whether the requirements of regulation 3 (hereinafter referred to as the preliminaries) have been complied with.

(2) If the Tribunal finds that the preliminaries have not been complied with, it shall record the fact on the charge-sheet and shall adjourn to allow the preliminaries to be complied with.

(3) If the Tribunal finds that the preliminaries have been complied with, it shall record the fact on the charge-sheet, and the charges upon which the accused is arraigned shall be read to him and he shall be required to plead separately to each such charge as soon as it has been read to him.

8. Objection by accused to charge

The accused, when required to plead to any charge, may object to the charge on the ground that it does not disclose an offence under the provisions of section 30 of the Act, and the Tribunal, after hearing any submission which may be made by the prosecutor or by or on behalf of the accused, shall consider the objection and either disallow it and proceed with the trial or allow it and release the accused, but such release shall not prevent another charge being brought against the accused upon the same facts.

9. Amendment of charge

(1) At any time during the trial, if it appears to the Tribunal that there is any mistake in the name or description of the accused in the charge-sheet, the Tribunal may amend the charge-sheet so as to correct that mistake.

(2) If on the trial of any charge it appears to the Tribunal, at any time before the examination of witnesses has commenced, that in the interests of justice any addition to, omission from, or alteration in the charge is required, the Tribunal may adjourn to amend the charge and the trial shall proceed on the amended charge after due notice to the accused.

(3) Where any amendment or addition to, omission from or alteration in the charge is made under the provisions of this regulation the accused may, if he so wishes, amend any plea which he may have made to the charge.

10. General plea of "guilty" or "not guilty"

(1) The accused’s plea of "guilty" or "not guilty" (or if he refuses to plead, or does not plead intelligibly one or the other, a plea of "not guilty") shall be recorded on each charge on which he is arraigned.

(2) If an accused pleads "guilty", that plea shall be recorded as the finding of the Tribunal, but before it is recorded the Tribunal shall ascertain that the accused understands the nature of the charge to which he has pleaded guilty and shall inform him of the general effect of that plea and in particular of the meaning of the charge to which he has pleaded guilty, and shall advise the accused to withdraw that plea if it appears from the summary or abstract of evidence that the accused ought to plead not guilty.

11. Procedure after plea of "guilty"

(1) Upon the recording of the plea of "guilty", if there is any other charge in the same charge-sheet to which the plea is "not guilty", the trial will first proceed with respect to every such other charge, and, after the finding on those charges, will proceed with the charges on which a plea of "guilty" has been entered, but if they are alternative charges the Tribunal may either proceed with respect to all the charges as if the accused had not pleaded "guilty" to any charge, or may, instead of trying him, record a finding of "guilty" upon any one of the alternative charges to which he has pleaded "guilty" and a finding of "not guilty" upon all the other alternative charges.

(2) After the recording of the plea of "guilty" on a charge (if the Tribunal does not proceed with any other charges), the Tribunal shall receive any statement which the accused desires to make in reference to the charge, and shall read the summary or abstract of evidence and annex it to the proceedings and, if such summary or abstract is not sufficient, shall take and record sufficient evidence to enable it to determine the sentence.

(3) After sub-regulation (2) has been complied with, the accused may make a statement in mitigation of punishment and may call witnesses as to his character.

(4) If from the statement of the accused or otherwise it appears to the Tribunal that the accused did not understand the effect of his plea of "guilty", the Tribunal shall alter the record and enter a plea of "not guilty" and proceed with the trial accordingly.

(5) If a plea of "guilty" is recorded and the trial proceeds with respect to other charges in the same charge-sheet, the proceedings under sub-regulations (2) and (3) shall take place when the findings on the other charges in the charge-sheet have been recorded.

(6) When the accused states anything in mitigation of punishment, which in the opinion of the Tribunal requires to be proved, and would, if proved, affect the amount of punishment, the Tribunal may permit the accused to call witnesses to prove the same.

12. Withdrawal of plea of "not guilty"

The accused may, if he thinks fit, at any time during the trial, withdraw his plea of "not guilty" and plead "guilty" and in such case the Tribunal shall at once, subject to a compliance with the provisions of regulation 11, record a plea and finding of "guilty" and shall, so far as is necessary, proceed in the manner directed by regulation 11.

13. Plea of "not guilty"

(1) After a plea of "not guilty" to any charge is recorded, the trial shall proceed as follows—

(a) the prosecutor may, if he desires, and shall if required by the Tribunal, make an opening address, and should state therein the substance of the charge against the accused and the nature and general effect of the evidence which he proposes to adduce in support of it without entering into any unnecessary detail;

(b) the evidence of the prosecution shall then be taken.

(2) Any witness for the prosecution may, after he has given his evidence, be cross-examined by or on behalf of the accused, and may thereafter be re-examined by the prosecutor.

14. Procedure where no witnesses to fact (except accused) called for defence

(1) At the close of the evidence for the prosecution, the accused shall be told by the Tribunal that he may, if he wishes, give evidence as a witness but that if he gives evidence he will be liable to cross-examination.

(2) The accused shall then be asked whether he wishes to give evidence as a witness himself and whether he intends to call any witnesses to the facts of the case other than himself.

(3) If the accused states that he wishes to give evidence as a witness himself but does not intend to call any other witness to the facts of the case the procedure, whether or not he is represented by a friend or by a barrister or solicitor, shall be as follows—

(a) the accused shall give evidence immediately after the close of the evidence for the prosecution, and may be cross-examined on such evidence by the prosecutor and thereafter may be re-examined or, if not represented, may give such statement as he might have given on re-examination;

(b) the accused may, if he wishes, call witnesses as to his character;

(c) the prosecutor may then make a final address for the purpose of summing up the evidence for the prosecution and commenting upon the evidence of the accused;

(d) the accused or his representative may then make a closing address in his defence.

(4) If the accused states that he does not wish to give evidence as a witness himself and does not intend to call any witnesses to the facts of the case, the procedure shall be as follows—

(a) if he is not represented by a friend or by a barrister or solicitor—

(i) the accused may, if he wishes, call witnesses as to his character;

(ii) the prosecutor may make a final address for the purpose of summing up the evidence for the prosecution;

(iii) the accused may then make an address in his defence giving his account of the subject of the charge against him and such address may be given orally or in writing;

(b) if he is represented by a friend or by a barrister or solicitor—

(i) the accused may make a statement giving his account of the subject of the charge against him and such statement may be made orally or in writing but the accused shall not be sworn and no question may be put to him by the Tribunal or by any other person;

(ii) the accused may, if he wishes, call witnesses as to his character;

(iii) the representative of the accused may then make a closing address;

(iv) if the accused has made the statement referred to in sub-paragraph (i) the prosecutor may reply, but if he has made no such statement, the address of the prosecutor shall precede the closing address referred to in sub-paragraph (iii).

15. Procedure where witnesses called for defence

(1) If the accused states that he wishes to give evidence himself and to call witnesses to the facts of the case, the procedure after the close of the evidence for the prosecution, whether or not the accused is represented by a friend or by a barrister or solicitor, shall be as follows—

(a) the accused or his representative may make an opening address for the defence;

(b) the accused shall give evidence as a witness and then call his other witnesses, including, if he so desires, witnesses as to character;

(c) after the evidence of all the defence witnesses has been taken, the accused or his representative may make a closing address;

(d) the prosecutor may reply.

(2) If the accused states that he does not intend to give evidence himself but intends to call witnesses to the facts of the case, the procedure after the close of the evidence for the prosecution shall be as follows—

(a) if the accused is not represented by a friend or by a barrister or solicitor—

(i) the accused may make an opening address giving his account of the charge against him and such address may be given orally or in writing;

(ii) the accused shall then call his witnesses including, if he so desires, any witnesses as to character;

(iii) after the evidence of all the defence witnesses has been taken, the accused may make a closing address;

(iv) the prosecutor may reply;

(b) if the accused is represented by a friend or by a barrister or solicitor—

(i) the accused may make a statement giving his account of the subject of the charge against him and such statement may be made orally or in writing but the accused shall not be sworn and no questions may be put to him by the Tribunal or by any other person;

(ii) if the accused makes no such statement his representative may make an opening address;

(iii) the accused shall then call his witnesses including, if he so desires, any witnesses as to character;

(iv) after the evidence of all the defence witnesses has been taken, the representative of the accused may make a closing address;

(v) the prosecutor may reply.

16. Procedure on trial of several accused together

Where two or more accused are tried together and any evidence as to the facts of the case, other than his own, is tendered by any one of them, the evidence and addresses on the part of or on behalf of all the accused shall be taken before the prosecutor replies, and the prosecutor may make one address only in reply as regards all the accused.

17. Procedure on acquittal

If the finding on each of the charges in a charge-sheet is "not guilty", the Tribunal shall record the same on the charge-sheet and, if there are no other charges upon which the trial proceeds, the accused shall be released.

18. Procedure on conviction

(1) If the finding on any charge is "guilty", then, for the guidance of the Tribunal in determining the sentence and of the confirming authority (where necessary) and of the Board (in the event of an appeal), the Tribunal, before imposing any sentence, shall, whenever possible, take evidence and record the character, age, service, rank and any recognised acts of devotion to duty or distinguished conduct of the accused, and any other relevant matter.

(2) Evidence of the matter referred to in sub-regulation (1) may be given by a witness verifying a statement which contains a summary of the entries in Force records respecting the accused and identifying the accused as the person referred to in such summary.

(3) The accused may cross-examine the witness referred to in sub-regulation (2) and may call witnesses to rebut the evidence of such witness and, if the accused so requests, the relevant Force records or a duly certified copy of the material entries therein shall be produced.

(4) If the accused alleges that the summary referred to in sub-regulation (2) is in any respect not in accordance with Force records or with the certified copy referred to in sub-regulation (3), as the case may be, the Tribunal shall compare the summary with such records or summary and if it finds that it is not in accordance therewith shall cause the summary to be corrected accordingly.

(5) When all the evidence on the matters referred to in the foregoing provisions of this regulation has been given, the accused may address the Tribunal thereon and in mitigation of punishment.

19. Announcement of sentence and transmission of proceedings

(1) The sentence shall be announced in open court by the Tribunal but in any case where confirmation of such sentence is required under the provisions of section 31 of the Act, the sentence shall be announced as subject to confirmation and, in the case of a punishment imposed by a Class II Tribunal, it shall be assumed that the punishment shall be reported to the Inspector-General.

(2) Any accused upon whom a Tribunal has imposed a punishment of a fine exceeding five days’ pay, or any reduction in rank or of discharge or dismissal from the Force, shall be informed in open court by the Tribunal of his right of appeal in the manner provided by section 32 of the Act.

(3) Upon a Tribunal awarding sentence it shall be signed and dated by the Tribunal and such signature shall authenticate the whole of the proceedings, and the proceedings shall, where necessary, be transmitted to the confirming authority for confirmation.

20. Evidence: general

Except as provided by these Regulations, the rules of evidence applicable to subordinate Courts exercising criminal jurisdiction shall be applicable to trials before Tribunals.

EXEMPTION OF ZAMBIA POLICE CANTEENS FROM THE PROVISIONS OF THE TRADES LICENSING ACT

[Section 63]

[Notice by the Minister]

The Zambia Police Canteens in the Schedule are hereby exempted from all the provisions of the Trades Licensing Act.

GN 2035 of 1970.

SCHEDULE

The Zambia Police Mobile Unit Canteen

The Zambia Police Para Military Canteen

The Zambia Police Training School Canteen

SUBORDINATE POLICE (CONDITIONS OF SERVICE) REGULATIONS

[Section 64]

Arrangement of Regulations

Regulation

1. Title

2. Interpretation

3. Application

4. Period of attestation

5. Resignation

6. Power to promote, etc.

7. Retirement

8. Privileges on retirement

9. Dismissal

10. Discharge certificate

11. Vacation and occasional leave

12. Application for leave

13. Sick leave

14. Leave on urgent private affairs

15. Transport privileges

[Regulations by the President]

GN 215 of 1952,

GN 39 of 1959,

GN 28 of 1961,

GN 137 of 1964,

GN 343 of 1964,

GN 497 of 1964,

SI 71 of 1964.

1. Title

These Regulations may be cited as the Subordinate Police (Conditions of Service) Regulations.

2. Interpretation

In these Regulations, unless the context otherwise requires—

"discharge" means termination, after due notice, of the appointment of a policeman on the ground of in-efficiency due to idleness or negligence or on the ground of repeated or serious misconduct or disobedience;

"dismiss" means termination, without due notice, of the appointment of a policeman on the ground of inefficiency due to idleness or negligence or on the ground of repeated or serious misconduct or disobedience;

"due notice" means three months’ notice; and shall not include any period of leave;

"minimum tour" means a tour of service of three complete years;

"normal tour" means a tour of service of four complete years;

"policeman" means any subordinate member of the Force of or below the rank of Sub-Inspector, Grade II;

"service" includes, for the computation of leave, any period of occasional leave, but does not include vacation leave, sick leave, leave on urgent private affairs, or accumulated occasional leave added to vacation leave.

[Am by GN 39 of 1959, 28 of 1961.]

3. Application

The provisions of these Regulations shall apply—

(a) to every policeman who attests on or after the 14th November, 1952;

(b) to every policeman serving in the Force on the 14th November, 1952, who notifies the Inspector-General writing that he elects to serve under these Regulations. Such notification shall not be made more than three months after the said date unless the Inspector-General, in any particular case, otherwise directs;

4. Period of attestation

(1) Every policeman shall be attested to serve in the Force for an initial period of four years:

Provided that, the Inspector-General may, with the concurrence of the policeman, extend such initial period by not more than one year.

(2) Every policeman who has completed his initial period of attestation may, with the approval of the Inspector-General, elect to be confirmed in his appointment, and such policeman shall thereupon re-attest for continuous service.

5. Resignation

No policeman may resign from the Force, except on giving due notice and with the express permission of the Inspector-General or of some other officer authorised by the Inspector-General to grant such permission.

6. Power to promote, etc.

The Inspector-General, or any police officer not below the rank of Senior Assistant Commissioner generally or specially authorised in that behalf by the Inspector-General, may promote or suspend any policeman and may dismiss or discharge any policeman who has not been confirmed in his appointment.

7. Retirement

(1) A policeman may retire on giving due notice at any time after reaching the age of 45 years, or after completing 25 years’ service, whichever is the earlier.

(2) It shall be lawful for the Inspector-General, subject to the approval of the President, to require a policeman to retire—

(a) if the Inspector-General shall consider that he has ceased to be an efficient member of the Force;

(b) at any time after such policeman has reached the age of 45 years or has completed 25 years’ service, whichever is the earlier;

(c) on grounds of infirmity of mind or body, not occasioned by his own default, which is likely to be permanent, certified by a Government Medical Officer; or

(d) because of reduction of establishment, or because the reorganisation of the Force makes such retirement desirable in the interests of efficiency or economy.

8. Privileges on retirement

A policeman who—

(a) is required to retire under sub-regulation (2) of regulation 7; or

(b) resigns or retires after giving due notice, and who has completed a minimum tour;

shall be eligible for vacation leave, accumulated occasional leave, journey leave and the transport privileges prescribed in regulation 15. The Inspector-General may waive the giving of due notice or the serving of a minimum tour:

Provided that, any policeman who is retired, or retires, or resigns shall be entitled to free transport for himself to the place at which he was engaged, or other approved destination, and if not granted leave, he shall be entitled to a cash allowance in lieu of rations sufficient for the journey

9. Dismissal

A policeman who is dismissed shall—

(a) forfeit any vacation or occasional leave for which he may have qualified and the transport privileges prescribed by regulation 15;

(b) not, if the Public Service Commission so directs, be granted any pension or gratuity; and

(c) be entitled to free transport for himself to the place at which he was engaged, or other approved destination, together with a cash allowance in lieu of rations sufficient for the journey.

[Am by GN 343 of 1964; SI 71 of 1964.]

10. Discharge certificate

A policeman on termination of his appointment otherwise than by dismissal shall be entitled to a certificate of discharge.

11. Vacation and occasional leave

(1) A policeman may, subject to the exigencies of the service, be granted vacation leave calculated at the rate of one and a half days in respect of each completed month of a tour of service on full salary.

(2) Vacation leave may be accumulated and, subject to sub-regulation (4) of regulation 13, a minimum of 54 days shall be necessary to qualify for journey leave and the transport privileges prescribed by regulation 15:

Provided that, except with the consent of the Inspector-General no more than 90 days’ vacation leave (other than occasional leave accumulated and added to vacation leave in accordance with paragraph (c) of sub-regulation (4)) may be accumulated.

(3) A policeman may be granted special leave or an extension of vacation leave for the purpose of attending any course of instruction which the Permanent Secretary, Ministry of Home Affairs, may think desirable, for such period and on such terms as to the payment of salary (i.e. on full salary, on reduced salary, or without salary) as may be approved by the said Permanent Secretary.

(4) —

(a) Sundays and public holidays shall be excluded from occasional leave, except when such leave is accumulated and added to vacation leave, in accordance with paragraph (c).

(b) A policeman may, subject to the exigencies of the service, be granted by the Inspector-General occasional leave, calculated at the rate of one day for every completed month of service after the 1st July, 1948. Not more than 24 days’ occasional leave may be taken at any one time during a tour of service.

(c) Not more than half the occasional leave earned in accordance with paragraph (b) may be accumulated and added to vacation leave:

Provided that, no occasional leave earned prior to the 1st July, 1948, may be added to vacation leave.

(5) A policeman who has accumulated 54 days’ or more vacation leave, other than occasional leave accumulated and added to vacation leave in accordance with paragraph (c) of sub-regulation (4), may in addition to such leave be allowed as journey leave a reasonable time to travel between his place of employment and his home or other approved destination.

[Am by GN 343 of 1964.]

12. Application for leave

(1) Application for vacation leave shall be submitted to the Inspector-General in such form as he may from time to time specify and the policeman, when proceeding on leave, shall be provided with a Leave and Last Pay Certificate in such form as the Inspector-General may from time to time prescribe, signed by the Inspector-General or his duly authorised representative.

(2) Occasional leave may be granted by the Inspector-General’s duly authorised representative and shall be noted in such policeman’s Record of Service.

13. Sick leave

(1) Sick leave on full salary up to a maximum of 18 days in any one period of 12 months may be granted at any time by the Inspector-General or other officer duly authorised thereto, on the recommendation of a Government Medical Officer or, if it is impracticable to obtain such recommendation, on being satisfied that the policeman is unfit for duty through sickness not caused by his own default.

(2) If the sickness is caused by the policeman’s own default, sick leave may be granted without salary or on such reduced salary as may be decided by the Inspector-General in the light of the medical report.

(3) If at the end of 18 days’ sick leave, a policeman is certified by a Government Medical Officer to be still unfit to resume duty, an extension of sick leave on half salary up to a maximum of a further 36 days may be granted. Any extension of sick leave beyond the total of 54 days shall be without salary:

Provided that, in the discretion of the Inspector-General a policeman who has attested for continuous service may, instead of sick leave without salary, take whatever vacation leave and accumulated occasional leave is due to him, in such case commencing a fresh tour of service on his return to duty.

(4) If a Government Medical Officer recommends that sick leave should be spent away from the place of employment, the policeman may be granted journey leave and the transport privileges prescribed in regulation 15. This sub-regulation shall also apply to vacation leave of less than 54 days taken in accordance with sub-regulation (3).

(5) If a policeman exceeds in any one tour of service an aggregate of 54 days’ absence from duty on account of sickness, a report shall be obtained from a medical officer by the Inspector-General as to such policeman’s physical fitness for further service.

[Am by GN 137 of 1964.]

14. Leave on urgent private affairs

A policeman may in special circumstances be granted leave on urgent private affairs; such leave shall be without salary:

Provided that, in the discretion of the Inspector-General the policeman may, instead of such leave without salary, take whatever vacation leave and accumulated occasional leave is due to him, in such case forfeiting all journey leave and transport privileges and commencing a fresh tour of service on his return to duty.

15. Transport privileges

(1) A policeman shall be eligible for free transport for his wife, and children under the apparent age of 16 years, as follows—

(a) Travelling on first appointment, termination of appointment and transfer:

FARES
Transport	Class
Rail	Third class
Motor or river
BAGGAGE
Constable	Constable
Sergeant	receiving	receiving
and	K10.50 a month	less than
above	or more	K10.50 a month
600 lb. or	450 lb. or	300 lb. or
12 carriers	9 carriers	6 carriers

(b) Travelling on vacation leave:

Fares: As in paragraph (a)

Baggage: All policemen - 200 lb. or 4 carriers.

(Note.-The weight of baggage shown above shall be additional to such weight of baggage as may be allowed free to passengers by the transport contractors.)

(2) A policeman who, after vacation leave, is posted to another station shall be allowed free transport for his effects left at his previous station up to the difference between the weight allowed on transfer and the weight which was transported free when he proceeded on or returned from leave, whichever is the greater.

(3) A policeman eligible for free transport shall be bound to travel by the most economical route available having regard to the cost of free transport and baggage allowance and the cost of his salary while travelling:

Provided that, the Inspector-General may, in the public interest, authorise free transport by another route.

SUBORDINATE POLICE (PENSIONS) REGULATIONS

[Section 64]

Arrangement of Regulations

Regulation

1. Title and application

2. Interpretation

3. Service to be unbroken

4. Pensions: application

5. Qualification for pension

6. Gratuity and reduced pension

7. Basic pension

8. Maximum pension grantable

9. Special pensions

10. Special pensions or gratuities

11. Policemen retiring on account of injuries

12. Gratuities to dependants where a policeman dies while in the Force

13. Gratuities to dependants when a policeman is killed on duty

14. Apportionment of gratuities to be decided by the Commission

15. Marriage gratuities

16. Resignation to enter rural council service

17. Policemen with other public service

18. Pension to cease on conviction

19. Forfeiture of pension or gratuity

20. Further employment of pensioners

21. Payment of pension during re-employment

22. Form of application

23. Revocation and savings

FIRST SCHEDULE

SECOND SCHEDULE

[Regulations by the President]

GN 203 of 1959,

GN 267 of 1961,

GN 197 of 1963,

GN 343 of 1964,

GN 497 of 1964,

SI 71 of 1964.

1. Title and application

These Regulations may be cited as the Subordinate Police (Pensions) Regulations, and shall apply to every member of the Force holding a post set out in the First Schedule.

2. Interpretation

In these Regulations, unless the context otherwise requires—

"the Commission" means the Police and Prisons Service Commission;

"gratuity service" means service which may be taken into account in computing a gratuity under these Regulations;

"pensionable service" means service which may be taken into account in computing a pension under these Regulations;

"policeman" means any member of the Force holding a post set out in the First Schedule;

"prescribed date" means the *"/>commencement of the Zambia Civil Service (Local Conditions) Contributory Pensions Act, Chapter 48 of the 1965 Edition of the Laws;

"qualifying service" means service which may be taken into account in determining whether a policeman is eligible by length of service for a pension, gratuity or other allowance under these Regulations;

"salary" shall not include any other allowance or similar emolument whatever unless specifically approved by the Permanent Secretary (Establishments) as being an allowance or emolument which may be deemed to be salary for the purposes of computing a pension or gratuity under these Regulations;

"Teaching Service" means the Teaching Service established under the provisions of section 4 of the African Education Act;

"Zambia Civil Service (Local Conditions)" means public service in Zambia under the terms and conditions of service introduced on the prescribed date or under such terms and conditions of service as varied from time to time.

[Am by GN 267 of 1961, 197 of 1963, 343 of 1964.]

3. Service to be unbroken

(1) Except as otherwise provided in these Regulations, only continuous service shall be taken into account as qualifying service, pensionable service or gratuity service:

Provided that—

(i) in the case of a policeman to whom these Regulations apply and who without break in service has been transferred from the African Civil Service, such service as would otherwise have been taken into account as qualifying, pensionable or gratuity service under the African Civil Servants’ Pensions Regulations, Chapter 57 of the 1964 Edition of the Laws, shall be taken into account as qualifying, pensionable or gratuity service, as the case may be;

(ii) where a policeman who was serving before the 14th November, 1952, has re-engaged after discharge in accordance with the repealed provisions of section 16 of the Northern Rhodesia Police Act, Chapter 44 of the 1953 Edition of the Laws, his service shall be deemed to be continuous;

(iii) any interruption in service caused by temporary suspension of employment not arising from misconduct or voluntary resignation shall not be deemed to cause a break in continuous service.

(2) No period during which a policeman shall have been absent from duty on leave without salary shall be taken into account as pensionable or gratuity service unless such leave shall have been granted on grounds of public policy with the approval of the Permanent Secretary (Establishments).

(3) Service while under the age of 20 years shall not be taken into account as qualifying, pensionable or gratuity service:

Provided that, this sub-regulation shall not apply to any policeman whose service commenced prior to the 1st January, 1946.

[Am by GN 343 of 1964]

4. Pensions: application

(1) Subject to the provisions of these Regulations, every policeman shall be eligible to receive a pension calculated under these Regulations.

(2) Where it is established to the satisfaction of the Commission that a policeman has been guilty of negligence, irregularity or misconduct in the course of his service, or if he shall make use of his former employment in the Force after retirement in such a manner which the Commission considers to be improper, any pension, gratuity or other allowance otherwise payable under these Regulations may be reduced or totally withheld.

[Am by GN 343 of 1964; SI 71 of 1964.]

5. Qualification for pension

(1) A policeman who has been confirmed in his appointment and is eligible to receive a pension in accordance with regulation 4 shall qualify for such pension after 10 years’ qualifying service:

Provided that, no policeman shall be granted a pension or gratuity until he has reached the age of 45 years or completed 25 years’ service unless otherwise provided in these Regulations.

(2) Notwithstanding anything to the contrary contained in sub-regulation (1), a policeman who has been confirmed in his appointment shall, unless the Commission directs otherwise, be granted a pension or gratuity, as hereinafter provided, if he is retired, otherwise than on the grounds of ill health occasioned by his own default—

(a) at any time after such policeman has reached the age of 45 years or has completed 25 years’ service; or

(b) on the grounds of infirmity of mind or body which is likely to be permanent, certified by a registered medical practitioner; or

(c) because of reduction of establishment, or because the reorganisation of the Force makes such retirement desirable in the interest of efficiency or of economy.

[Am by GN 343 of 1964; SI 71 of 1964.]

6. Gratuity and reduced pension

(1) Any policeman to whom a pension is granted under these Regulations may, at his option exercisable as hereinafter provided, be paid in lieu of such pension a pension at the rate of three-quarters, or any greater fraction of such pension, together with a gratuity equal to twelve and one-half times the amount by which such pension is reduced:

Provided that in the application of this regulation to cases where the limitation prescribed by regulation 8 operates, the words "such pension" shall mean the amount of pension which the policeman might have been awarded if he had not exercised his option under this regulation.

(2) An option exercisable in accordance with this regulation—

(a) shall be exercised or revoked by notice in writing addressed to the Inspector-General;

(b) shall be deemed to have been exercised or revoked on the date on which such notice is received; and

(c) subject to sub-regulation (3), shall be exercisable, and being exercised, may be revoked, on or before the date of the policeman’s retirement or, with the permission of the President, at any time between that date and the date of the final award of the pension granted to him under these Regulations.

(3) If, after the date of the final award, the amount of his pension is or has been increased by revised terms and conditions of service applied to him with retrospective effect, any policeman to whom a pension has been awarded under these Regulations, within such period as the President may direct, and subject to such conditions (if any) as the President may approve, may—

(a) exercise an option if he has not done so;

(b) revoke an option that he has exercised and exercise a fresh option.

(4) If a policeman who has not exercised an option in accordance with this regulation dies after he has finally retired but before a pension has been granted to him under these Regulations, the President shall, with the concurrence of the Commission, grant to his legal representative a maximum gratuity and, in respect of the period between the date of such retirement and the date of death, a correspondingly reduced pension as if the policeman before his death had exercised an option accordingly.

[Am by GN 343 of 1964; SI 71 of 1964.]

7. Basic pension

(1) Annual pension shall be calculated at the rate of one six-hundredth of the annual salary at the date of retirement in respect of each completed month of pensionable service:

Provided that, where pensionable service commenced prior to the 1st January, 1946, the annual pension which may be awarded in respect of such service prior to the 1st January, 1946, shall be calculated at the rate of one twelve-hundredth of the annual salary at the date of retirement in respect of each completed month of service, and the pension shall be computed in two parts accordingly.

(2) Where, for the purposes of sub-regulation (1), a pension is computed in two parts and in each part there occurs a period of service not amounting to a complete month, if the two such periods amount in the aggregate to not less than 30 days, one month’s service shall be added to the part in which the greater period of service occurs, and where the periods of service are equal, to the part to which the one six-hundredth pension rate applies.

8. Maximum pension grantable

A pension granted to a policeman under these Regulations shall not exceed two-thirds of his annual salary at the date of retirement.

9. Special pensions

(1) A policeman who, being qualified for pension, is not eligible to be granted a pension in terms of the proviso to regulation 5(1), but to whom the provisions of regulation 5(2) apply, shall, unless the Commission directs otherwise, be granted a pension calculated in accordance with regulation 7 or 17, as the case may be:

Provided that—

(i) if such a policeman is retired in consequence of the reduction of establishment or the reorganisation of the Force in terms of regulation 5(2)(c), he shall, if he retires from the Force and unless the Commission directs otherwise, be granted an additional pension at the annual rate of one-sixth of his retiring salary for each complete period of three years’ pensionable service;

(ii) such additional pension shall not exceed ten-sixtieths of the retiring salary of the policeman concerned;

(iii) the additional pension together with the remainder of the policeman’s pension shall not exceed the pension for which he would have been eligible if he had continued until the age of 55 years to hold the office held by him at the date of his retirement, having received all increments for which he would have been eligible by that date.

(2) A policeman who has completed less than 10 years’ qualifying service, and to whom the provisions of regulation 5(2) apply, shall, unless the Commission directs otherwise, be granted a gratuity calculated at the rate of one-twelfth of the retiring monthly salary in respect of each completed month of pensionable service:

Provided that—

(i) if such a policeman is retired in consequence of the reduction of establishment or the reorganisation of the Force under the provisions of regulation 5(2)(c), he shall, unless the Commission directs otherwise—

(a) be granted in lieu of such gratuity a pension calculated in accordance with regulation 7 or 17, as the case may be;

(b) if at the date of such retirement he was in the Force, be granted an additional pension at the annual rate of one-sixtieth of his retiring salary for each complete period of three years’ pensionable service;

(ii) such additional pension shall not exceed ten-sixtieths of the policeman’s retiring salary;

[Am by GN 343 of 1964; SI 71 of 1964.]

10. Special pensions or gratuities

When a policeman is removed from his office on the ground of his inability to discharge efficiently the duties thereof or on grounds of ill health occasioned by his own default and a pension or gratuity cannot otherwise be granted to him under these Regulations, the Commission may, if, having regard to all the circumstances of the case, it considers it justifiable, grant such pension or gratuity as it may consider just and proper but in no case exceeding the pension or gratuity for which the policeman might have been eligible under the provisions of paragraph (a) or (b) of regulation 5(2).

[Am by GN 343 of 1964; SI 71 of 1964.]

11. Policemen retiring on account of injuries

Where any policeman has been permanently injured in the actual discharge of his duty, without his own default and by some injury specifically attributable to the nature of his duty, and his retirement is thereby necessitated or materially accelerated, he shall be granted in addition to any pension or gratuity, as the case may be, calculated in accordance with these Regulations such increased pension or gratuity, or, if no pension or gratuity is payable under these Regulations, such compassionate allowance, as the Commission may deem fit:

Provided that, in any such case the increase of pension or gratuity or the compassionate allowance shall not be less than such sum as the policeman would have been entitled to under the Worker’s Compensation Act if the said Act had applied to him.

[Am by GN 343 of 1964; SI 71 of 1964.]

12. Gratuities to dependants where a policeman dies while in the Force

(1) Where any policeman to whom these Regulations apply who has completed four years’ or more service dies while in the Force from any cause, other than injury contracted in the circumstances described in regulation 11, the Commission may grant to his relatives or dependants a gratuity calculated at the rate of one-twelfth of the monthly salary which such policeman was receiving at the date of his death in respect of each completed month of service:

Provided that, where the service which is permitted to count towards gratuity commenced prior to the 1st January, 1946, the gratuity which may be awarded in respect of such service prior to the 1st January, 1946, shall be calculated at the rate of one twenty-fourth of the retiring monthly salary in respect of each completed month of such service, and such gratuity shall be computed in two parts accordingly.

(2) Where for the purposes of sub-regulation (1) a gratuity is computed in two parts and in each part there occurs a period of service not amounting to a complete month, if the two such periods amount in the aggregate to not less than 30 days, one month’s service shall be added to the part in which the greater period of service occurs, and where the periods of service are equal, to the part to which the one-twelfth gratuity rate applies.

[Am by GN 343 of 1964; SI 71 of 1964.]

13. Gratuities to dependants when a policeman is killed on duty

If a policeman dies at any time from injury contracted in the circumstances described in regulation 11, a gratuity may be granted to his relatives or dependants, and the amount of such gratuity shall be the amount which would have been paid had the provisions of the Worker’s Compensation Act applied:

Provided that, in no case shall the amount of such gratuity be less than one year’s salary or the amount of a gratuity calculated under the provisions of regulation 12, whichever is the greater.

14. Apportionment of gratuities to be decided by the Commission

In any case where the Commission makes any grant to relatives or dependants in accordance with the provisions of regulation 12 or 13, then the decision of the Commission as to the apportionment of any gratuity so granted amongst the relatives or dependants concerned shall be final.

[Am by GN 343 of 1964; SI 71 of 1964.]

15. Marriage gratuities whichever amount shall be the less

Where a female member of the Force, having completed not less than five years’ continuous service and having been confirmed in her appointment, retires or is required to retire from the Force for the reason that she has married or is about to marry, and is not eligible for the grant of any pension or otherwise eligible for gratuity under these Regulations, she may be granted, on production within six months after her retirement, or such longer period as the Permanent Secretary (Establishments) may in any particular case allow, of satisfactory evidence of her marriage, a gratuity of an amount not exceeding—

(a) one year’s pensionable emoluments; or

(b) five times the annual amount of the pension which might have been granted to her under regulation 7 had there been no qualifying period of service and had that regulation been applicable to her;

[Am by GN 343 of 1964; SI 71 of 1964.]

16. Resignation to enter rural council service

(1) Where a policeman resigns from an appointment in which he has been confirmed and immediately thereafter assumes duties on, or full-time duties under, a rural council, the Commission may, if it is satisfied that such resignation was in the public interest and if such policeman is not otherwise eligible for the award of a pension or gratuity under these Regulations, grant such policeman, upon the completion of two years’ continuous rural council service, a gratuity calculated in accordance with the provisions of regulation 12:

Provided that, if any such policeman retires on grounds of ill health or dies before he has completed two years’ rural council service, the Commission may grant him, or, if he dies, may grant his dependants, a gratuity calculated as aforesaid.

(2) No gratuity shall be granted under the provisions of this regulation to a policeman who resigns in order—

(a) to assume duties on a rural council which are nominal or which are periodical or in respect of which no emoluments are paid from rural council or other public funds; or

(b) to assume duties under a rural council in respect of which no retiring award is granted by such council.

[Am by GN 343 of 1964; SI 71 of 1964.]

17. Policemen with other public service

(1) Except as hereinafter provided, the provisions of these Regulations shall also apply to the case of a policeman who is transferred to or from the service of Zambia from or to other public service.

(2) In this regulation—

"other public service" means service in a civil capacity under a Scheduled Government or in the Teaching Service;

"pensionable emoluments" means—

(a) any salary or other emoluments granted by a Scheduled Government which may be taken into account for the purposes of computing a pension under the law of that Government; or

(b) any salary or other emoluments for service in the Zambia Civil Service (Local Conditions) which may be taken into account for the purposes of computing a pension in accordance with the conditions applying to that service; or

(c) any salary or other emoluments for service in the Teaching Service which may be taken into account for the purposes of computing a pension in accordance with the conditions applying to that service;

"Scheduled Government" means the Government of any territory mentioned in the Second Schedule;

"service in the Group" means service under the Government of Zambia and under a Scheduled Government or Scheduled Governments or the Teaching Service.

(3) Where the other public service of a policeman has been wholly under one or more Scheduled Governments or the Teaching Service and his aggregate service would have qualified him had it been wholly service in the Force for a pension under these Regulations, he may, on his retirement from the public service in circumstances in which he is permitted by the law or regulations of the service in which he is last employed to retire on pension or gratuity, be granted in respect of his service in the Force a pension of such an amount as bears the same proportion to the amount of pension for which he would have been eligible had his service been wholly in the Force, as the aggregate amounts of his pensionable emoluments during his service in the Force bear to the aggregate amounts of his pensionable emoluments throughout his service in the Group.

(4) In determining for the purposes of this regulation the pension for which a policeman would have been eligible if his service had been wholly in the Force—

(a) the final pensionable emoluments taken shall be those of his last period of service in the Group;

(b) no regard shall be had to an increased pension under regulation 11;

(c) regard shall be had to the condition that the pension may not exceed two-thirds of the annual salary at the date of retirement;

(d) no period of other public service under a Scheduled Government or the Teaching Service in respect of which no pension or gratuity is granted shall be taken into account.

(5) For the purposes of this regulation, the aggregate amount of a policeman’s pensionable emoluments shall be taken as the total amount of salary or pensionable emoluments which he would have received or enjoyed had he been on duty on full pay in his substantive offices throughout his period of service in the Group subsequent to the attainment of the age of 20 years:

Provided that—

(i) in calculating the aggregate amount of his pensionable emoluments, no account shall be taken of any service under a Scheduled Government or the Teaching Service in respect of which no pension or gratuity is granted to him;

(ii) where part only of any service is taken into account as pensionable service, a proportionate part only of the policeman’s aggregate pensionable emoluments during that service shall be taken into account for such calculation.

(6) Where a policeman to whom this regulation applies retires from the public service in circumstances in which he is permitted by the law or regulations of the service in which he is last employed to retire on pension or gratuity, but has not completed in the aggregate the minimum period of 10 years’ service qualifying him for pension, he may be granted in respect of his service in the Force a gratuity of such an amount as bears the same proportion to the amount of gratuity for which he would have been eligible had his service been wholly in the Force, as the aggregate amounts of his salary during his service in the Force bears to the aggregate amounts of his salary and pensionable emoluments throughout his service in the Group.

(7) A female member of the Force to whom this regulation applies who resigns or is required to retire from the public service for the reason that she is about to marry or has married and in consequence—

(a) would, if the whole of her public service had been in the Force, have been eligible for a gratuity under regulation 15; and

(b) if she at the date of her resignation or retirement in other public service is eligible for a gratuity under provisions corresponding to that regulation in the law or regulations of the public service in which she is last employed;

may, if she is not eligible for the grant of any pension or otherwise eligible for gratuity under this regulation, be granted in respect of her service in the Force a gratuity of an amount not exceeding five times the annual amount of the pension for which she would have been eligible under sub-regulation (3) had there been no qualifying period and had sub-regulation (3) been applicable to her:

Provided that—

(i) for the purpose of computing total public service under this regulation, no regard shall be had to any service under a Scheduled Government or in the Teaching Service which does not grant a gratuity to her in consequence of her resignation or retirement;

(ii) for the purpose of computing the amount of such a gratuity in relation to a pension under sub-regulation (3)—

(a) paragraph (c) of sub-regulation (4) shall have effect as if the reference therein to two-thirds of the annual salary at the date of retirement was a reference to one-fifth of the annual salary at the date of retirement; and

(b) the annual amount of that pension shall not exceed one-fifth of her annual pensionable emoluments.

(8) For the purposes of this regulation, service in the Zambia Civil Service (Local Conditions) shall be deemed to be other public service under a Scheduled Government and shall not be treated as being service under the Government of Zambia or as being service in the Force.

[Am by SI 267 of 1961; 197 of 1963.]

18. Pension to cease on conviction

If any policeman to whom a pension has been granted under these Regulations is convicted before any competent Court and sentenced to death or to a term of imprisonment without the option of a fine then, in every such case, the Commission may direct that such pension shall forthwith cease:

Provided that—

(i) the pension shall be restored with retrospective effect in the case of a person whose conviction as above described has been quashed on appeal, or who at any time received a free pardon;

(ii) where a pension ceases as aforesaid, the Commission may cause all or any part of the monies to which the pensioner would have been entitled by way of pension to be paid to or applied for the benefit of any wife, child or children of the pensioner, and, after the expiration of his sentence, also for the benefit of the pensioner himself; and

(iii) in determining whether arrears of such pension or allowance are payable to such a person and in computing the amount thereof, account shall be taken of all money paid or applied under provision (ii).

[Am by GN 343 of 1964; SI 71 of 1964.]

19. Forfeiture of pension or gratuity

Any policeman who has been dismissed shall, provided the Commission concurs, be granted neither pension nor gratuity.

[Am by GN 343 of 1964; SI 71 of 1964.]

20. Further employment of pensioners

(1) Any person under the age of 50 years who has been granted a pension under these Regulations, may, if physically fit for service, be called upon to accept until he reaches such age any office in the Force not less in value than the office which he had at the date of the grant of his pension, at the discretion of the Inspector-General.

(2) If any person so called upon declines to accept the office for which he has been selected, the payment of his pension may, provided the Commission concurs, be suspended until he has reached the age of 50 years.

[Am by GN 343 of 1964; SI 71 of 1964.]

21. Payment of pension during re-employment

If any person to whom a pension has been granted under these Regulations is appointed to another office in the public service of Zambia, the payment of his pension may with his consent, if the Commission thinks fit, be suspended during the period of his re-employment.

[Am by GN 343 of 1964; SI 71 of 1964.]

22. Form of application

Every application for a pension or a gratuity under these Regulations shall be submitted to such person and in such form as the President may from time to time prescribe.

23. Revocation of savings

The Northern Rhodesia (African Police Pensions and Gratuities) Regulations and the African Police (Pensions) Regulations are hereby revoked:

Provided that—

(i) nothing in these Regulations shall be deemed to affect any rights or privileges enjoyed or to be enjoyed by any person under the provisions of the Regulations hereby revoked;

(ii) in the case of any policeman who retired between the 4th January, 1955, and the *commencement of these Regulations and who exercised an option to be paid a gratuity and a reduced pension under the provisions of regulation 6 of the Regulations hereby revoked, such policeman shall be entitled to be paid in addition to such gratuity and reduced pension a sum equal to the difference between the gratuity so paid and the gratuity which would have been payable if for the words "ten times" in the said regulation 6 there had been substituted the words "twelve and one-half times";

(iii) in the case of any policeman who retired after the 14th November, 1952, and before the *commencement of these Regulations, the powers of option and revocation given under the provisions of regulation 6(3) shall be deemed to apply to any pension awarded to and to any option exercisable by such policeman under the Regulations hereby revoked.

FIRST SCHEDULE

[Regulations 1 and 2]

SCHEDULED POSTS

Assistant Inspector, Grade II

Assistant Inspector, Grade III

Sub-Inspector

Head Constable

Sergeant

Constable

SECOND SCHEDULE

[Regulation 17]

SCHEDULED GOVERNMENTS

Federation of Rhodesia and Nyasaland

Nyasaland Protectorate

Southern Rhodesia

ZAMBIA POLICE (VIGILANTES) REGULATIONS

[Section 56]

Arrangement of Regulations

Regulation

1. Title

2. Exercise of functions and duties

3. Composition of Vigilantes

4. Non-liability for act done under authority of a warrant

5. Procedure for appointment as vigilante

6. Form of identity

7. Appraisal form

8. Record of issue of equipment

9. Termination of issue of equipment

10. Acting designations

11. Discipline

SCHEDULE

[Regulations by the Minister]

SI 122 of 1986.

1. Title

Those Regulations may be cited as the Zambia Police (Vigilantes) Regulations.

2. Exercise of functions and duties

When performing his functions and duties under sub-section (5) of section 48 of the Act, every vigilante shall—

(a) report promptly to the police all cases of a criminal nature occurring within the section;

(b) track and if possible identify criminals in the section;

(d) execute patrols in the section;

(e) collect and transmit to the police reports relevant to the security of the section; and

(f) perform any general or specific duties as the Ward Security Committee may direct after approval of the Inspector-General.

(2) Except as is provided for under section 22 of the Act, a vigilante shall not be authorised to erect or place or cause to be erected or placed any barrier, or cause a cordon to be formed, in or across any road or street or any other public place.

(3) No vigilante shall be authorised to use any firearm in the execution of his duties.

3. Composition of Vigilantes

(1) There shall be a minimum of five vigilantes in every section 1 of whom shall be designated as the Section Vigilante leader.

(2) All Section Vigilante Leaders shall be constituted into Branch vigilantes one of whom shall be designated as the Branch Vigilante Leader.

(3) All Branch Vigilante Leaders shall be constituted into Ward vigilantes one of whom shall be designated as the Ward Vigilante Leader.

4. Non-liability for act done under authority of a warrant

The provisions of section 23 of the Act shall apply mutatis mutandis to a vigilante.

5. Procedure for appointment as vigilante

(1) Any applicant who fulfils the requirements of section 49 of the Act shall apply to the Ward Security Committee in Form VGI as set out in the Schedule hereto for consideration and appointment as a vigilante for the section in which such applicant resides.

(2) The application shall be signed by the applicant in the presence of the Chairman of the Section Security Committee who shall countersign such application as a witness and shall thereafter forward the application to the Chairman of the Branch Security Committee with his recommendations.

(3) The application shall be considered by the Chairman of the Branch Security Committee who shall thereafter forward the application with his recommendations to the Chairman of the Ward Security Committee who shall forward such application with his recommendations to the officer-in-charge of that police station for onward transmission to the Inspector-General.

6. Form of identity

Every vigilante shall at all times carry with him his identity card which shall be in Form VG5 as set out in the Schedule hereto.

7. Appraisal form

The performance of a vigilante shall be assessed annually and an appraisal made by his Section Vigilante Leader in Form VG6 as set out in the Schedule hereto.

8. Record of issue of equipment

When a vigilante is issued with equipment in accordance with section 40 of the Act Form VG7 as set out in the Schedule hereto shall be duly completed and signed.

9. Termination of issue of equipment

(1) If a vigilante is no longer resident in the section for which he was appointed a vigilante, the provisions of section 55 of the Act shall apply.

(2) A vigilante who ceases to be a vigilante by virtue of sub-regulation (1) shall be issued with a notice of discharge.

10. Acting designations

Pending the designation of a Section Vigilante Leader, Ward Vigilante Leader or Branch Vigilante Leader in accordance with sub-section (6) of section 48 of the Act, acting Vigilante Leaders may be designated from amongst the vigilantes with the approval of the officer-in-charge of a police station.

11. Discipline

The provisions of Part VI of the Act shall apply mutatis mutandis to vigilantes.

SCHEDULE

[Regulations 5, 6, 7 and 8]

FORM VG 1

REPUBLIC OF ZAMBIA

ZAMBIA POLICE APPLICATION AS A VIGILANTE

NOTE: Service as a Vigilante is voluntary

Complete six copies of this Form:

PART I

1. Surname ............................................................................................................................

2. Age ....................................................................................................................................

3. Other Names

4. National Registration Card No. ....................../..................../...................

5. Place of Birth ......................................................................................................................

6. Nationality ...........................................................................................................................

7. Marital Status .....................................................................................................................

8. Village .................................................................................................................................

9. Chief ...................................................................................................................................

10. District ..............................................................................................................................

11. Occupation .......................................................................................................................

12. Previous Employment (if any) ..........................................................................................

13. Business Address ............................................................................................................

14. Residential Address .........................................................................................................

15. Section .............................................................................................................................

16. Branch ..............................................................................................................................

17. Ward ................................................................................................................................

18. Name and address of next of kin......................................................................................

19. Name and address of father ............................................................................................

20. Village ...............................................................................................................................

21. Chief .................................................................................................................................

22. District ..............................................................................................................................

23. Name and address of mother ..........................................................................................

24. Village ...............................................................................................................................

25. Chief .................................................................................................................................

26. District ..............................................................................................................................

27. Give details of clubs, associations or organisations of which you are or have been a member

...............................................................................................................................................

28. Have you been convicted of any criminal offence? If so give details..............................

...............................................................................................................................................

29. Physical disabilities if any (state)....................................................................................

30. Other disabilities if any (state).........................................................................................

DECLARATION

31. I declare that I have answered those questions truthfully, and exactly and that I am not aware of any circumstances not disclosed in these answers which if known, might raise doubts as to my honesty, sobriety or fitness for appointment as a vigilante as by law established. I understand that if I am appointed as a vigilante and this declaration or any of the particulars furnished by me are subsequently found to be false within my own knowledge my appointment shall be terminated.

......................................................................... Date ............................................19 .............

Applicant’s Signature or Thumb Print

Witness ..................................................................................................................................

Chairman of Section Security Committee

Section ...................................................................................................................................

Party Card No. .......................................................................................................................

National Registration Card No. ....................../..................../...................

PART II

(To be completed by the Chairman of the Section Security Committee)

RECOMMENDATION

32. .................................................................................................................. I, (Name in full)
.................................................................................................................................................

Chairman of ......................................................................... Section Security Committee of

............................................. Branch in ..................................... Ward ..................................

which falls under ................................................... Police Station in ....................................

.............................town ........................................ District *recommend/do not recommend

(Name in full) .........................................................................................................................

of ................................................. Section for appointment as a *Vigilante/Section Vigilante

Leader in .................................................................. Section. To the best of my knowledge

the applicant is *suitable/not suitable for appointment as a vigilante in the Zambia Police.

Date .....................................................................

Signature...........................................
Name ...............................................
Party Card No. .................................

*Delete if not applicable

PART III

(To be completed by the Chairman of the Branch Security Committee) ENDORSEMENT

33. I, (Name in full) ............................................................................................ Chairman of

........................................................... Branch Security Committee in .................................

Ward, *endorse/do not endorse that to the best of my knowledge, this applicant is *suitable/not suitable for appointment as a *Vigilante/Section Vigilante Leader.

Date .....................................................................

Signature...........................................
Name ...............................................
Party Card No. .................................

*Delete if not applicable

PART IV

(To be completed by the Chairman of the Ward Security Committee)

CERTIFICATE

34. I, (Name in full) ............................................................................................. Chairman of

............................................. Ward Security Committee under .............................................

District Council *certify/do not certify that the applicant is suitable for appointment as a *Vigilante/Section

Vigilante Leader in .................................................
Date .....................................................................

Section of ............................. Branch.
Signature...........................................
Name ...............................................
Party Card No. .................................
District ............................................

*Delete if not applicable

PART V

35. To Criminal Records Office
Zambia Police Force Headquarters
Lusaka

NON-CRIMINAL INQUIRY

Results ...................................................................................................................................

................................................................................................................................................

Comments by the Inspector-General: *Approved/Not approved for appointment as a *Vigilante/Section Vigilante Leader.

*Delete if not applicable

PART VI

(To be completed by the Officer-in-Charge appointing Vigilante)

36. *Appointed/Not appointed

Date of appointment ...............................................................................................................

Vigilante Identity Card No. (If appointed) ................................................................................

Place of issue ........................................................................................................................

Date of issue .........................................................................................................................

Date .....................................................................

Signature.............................................
Name .................................................
Service No. .........................................
Station ...............................................

*Delete if not applicable

REPUBLIC OF ZAMBIA

ZAMBIA POLICE VIGILANTE IDENTITY CARD

Identity Card

ZAMBIA POLICE

VIGILANTE

No.............................................

NOTE: This document is the property of the Government of the Republic of Zambia, once found hand it immediately to the nearest police station, Party office, police officer or official.

The person named herein and whose photograph is affixed hereon has been appointed a Vigilante under section 48 of the Zambia Police Act.	PHOTO
	.................................................. Signature

Name ........................................................................... Identity Card No. Section ............................................. Ward ............................................................................ Police Station .............................................................. District..........................................................................	DATE STAMP
	.................................................. Signature

Name............................................................................

Rank ............................................................................

Officer-in-Charge of Police Station..............................

FORM VG 6

REPUBLIC OF ZAMBIA

ZAMBIA POLICE

ANNUAL PERFORMANCE APPRAISAL REPORT

PART I

(To be completed by the Section Vigilante Leader)

Period: from .......................................... 19 ......... to ............................................. 19 ..........

1. Full Name ..........................................................................................................................

2. Identity Card No .................................................................................................................

3. Rank ..................................................................................................................................

4. Section ..............................................................................................................................

5. Branch ..............................................................................................................................

6. Ward .................................................................................................................................

7. Police Station ....................................................................................................................

8. District ...............................................................................................................................

9. Date of Appointment .........................................................................................................

A. ASSESSMENT OF QUALITIES

(Tick where applicable)

	Very Good	Good	Satisfactory	Poor
1. Commitment
2. Understanding of laws and regulations
3. Degree of political awareness
4. Reliability, accuracy and knowledge of duties
5. Energy, drive and interest in his work
6. Ability to lead and communicate
7. Intelligence, judgment and common sense
8. Relationship with members of the community

B. GENERAL REMARKS

................................................................................................................................................

C. FITNESS FOR RETENTION IN SERVICE

................................................................................................................................................

Signature ...................................................................

Name .........................................................................

Section .......................................................................

Branch .......................................................................

Ward ..........................................................................

Police Station .............................................................

PART II

Comments by Branch Vigilante Leader .................................................................................

................................................................................................................................................

Date .....................................................................

Signature ............................................
Name ...................................................
Identity Card No. ..................................

PART III

Comments by Ward Vigilante Leader ...................................................................................

................................................................................................................................................

Date .....................................................................

Signature ............................................
Name ...................................................
Identity Card No. ..................................

PART IV

Comments by Officer-in-Charge ...........................................................................................

................................................................................................................................................

Date .....................................................................

Signature ............................................
Name ...................................................
Rank ...................................................
Number ...............................................
Station ................................................

FORM VG 7

REPUBLIC OF ZAMBIA

ZAMBIA POLICE

RECORD OF ISSUE OF EQUIPMENT

PART I

The following items are issued for use to—

1. Name in full ........................................................................................................................

2. Identity Card No..................................................................................................................

3. Rank...................................................................................................................................

4. Section...............................................................................................................................

5. Branch................................................................................................................................

6. Ward...................................................................................................................................

7. Police Station ....................................................................................................................

8. District ...............................................................................................................................

Signature ...............................................

Name ...................................................

Issuing Officer

Date .....................................................................	Signature.............................................
	Name ..................................................
	Authorising Officer
	Rank ...................................................

Quantity	Items Issued	K	n	Remarks
	Batons Long Batons Short Handcuffs Covers Note Book Torches Hand Whistle Police Identity Card Vigilante Guidelines Note Books Thoughts on Humanism

Certified received the above items correctly ........................................................................

Date .................................

Signature ...........................................

Vigilante

PART II

Inspector-General of Police

Quartermaster Stores

P.O. Box 50103

Lusaka

The items detailed below have been withdrawn from:

Name .....................................................................................................................................

Identity Card No. ....................................................................................................................

Section ..................................................................................................................................

Ward .....................................................................................................................................

for the reasons marked X below, please make the necessary adjustments to the records.

...............................................................................................	Transferred
...............................................................................................	Resigned from the Force
...............................................................................................	Service Terminated
..............................................................................................	Died

Handed in the following:

Quantity	Items Issued	K	n	Remarks
	Batons Long Batons Short Handcuffs Covers Note Book Torches Hand Whistle Police Identity Card Vigilante Guidelines Note Books Thoughts on Humanism

Signature of Vigilante .............................................................

Signature of Receiving Officer ..............................................

Force No. ...............................................................................

Rank ......................................................................................

Station ...................................................................................

District ...................................................................................

Date ......................................................................................

ZAMBIA POLICE (CANTEENS, CLUBS AND MESSES) (EXEMPTION) NOTICE

[Section 63]

[Notice by the Minister]

SI 136 of 1977,

SI 157 of 1978.

1. This Notice may be cited as the Zambia Police (Canteens, Clubs and Messes) (Exemption) Notice.

2. The canteens, clubs and messes named in the Schedule hereto are hereby exempt from all of the provisions of the Liquor Licensing Act and the Trades Licensing Act.

SCHEDULE

[Paragraph 2]

1. MESSES:

(a) Lusaka Senior Officers’ Mess

(b) Lusaka Junior Officers’ Mess

(d) Kamfinsa Officers’ Mess

(e) Lilayi Officers’ Mess

2. CANTEENS:

(a) Kamfinsa Dry Canteen

(b) Kabwe M.U. Dry Canteen

(d) Lilayi Supermarket

3. CLUBS:
Name of Club	Station
A. CENTRAL DIVISION
(a) Kabwe Senior Police Club	Kabwe Central
(b) Meliki Tembo Junior Police Club	Kabwe Central
(c) Mutondo Junior Police Club	Kabwe Mine
(d) Ngo’na Junior Police Club	Bwacha
(e) Mushemi Junior Police Club	Raylton
B. LUSAKA DIVISION
(a) Lusaka Senior Police Club	Lusaka
(b) Alibandila Junior Police Club	Lusaka
(c) Emmasdale Junior Police Club	Emmasdale
(d) Mukobela Junior Police Club	Matero
(e) Chilenje Junior Police Club	Chilenje
C. COPPERBELT DIVISION
(i) Ndola District
(ii) Chingola District
(a) Chingola Senior Police Club	Chingola
(b) Silibelo Junior Police Club	Chingola
(c) Fumbelo Junior Police Club	Chiwempala
(d) Mulenga Junior Police Club	Nchanga
(e) Mwanza Junior Police Club	Chililabombwe
(iii) Kitwo District
(a) Kitwe Senior Police Club	Kitwe
(b) Mukuzo Junior Police Club	Kitwe
(c) Chamboshi Junior Police Club	Chambeshi
(d) Kalulushi Junior Police Club	Kalulushi
(e) Kitwe East Junior Police Club	Kitwe East
(f) Samukwiza Junior Police Club	Mindolo
(g) Riverside Junior Police Club	Riverside
(h) Wusikili Junior Police Club	Wusikili
(iv) Luanshya District
(a) Luanshya Senior Police Club	Luanshya
(b) Levi Chiyo Junior Police Club	Luanshya
(c) Emmanuel Bwalya Junior Police Club	Roan-Antelope
(v) Mufulira District
(a) Mufulira Senior Police Club	Mufulira
(b) Muchindu Junior Police Club	Mulfulira
(c) Kamuchanga Junior Police Club	Kamuchanga
(d) Kantanshi Junior Police Club	Kantanshi
D. EASTERN DIVISION
(a) Chipata Senior Police Club	Chipata
(b) Mpaishya Junior Police Club	Chipata
(c) Chakulunta Junior Police Club	Lundazi
(d) Chadiza Junior Police Club	Lundazi
E. LUAPULA DIVISION
(a) Nkwazi Senior Police Club	Mansa
(b) Chipembele Junior Police Club	Mansa
(c) Bangweulu Junior Police Club	Samfya
(d) Tawana Junior Police Club	Kwambwa
(e) Chimba Mlonga Junior Police Club	Mwense
F. NORTHERN DIVISION
(a) Kasama Senior Police Club	Kasama
(b) Malalo Junior Police Club	Kasama
(c) Nsofwa Junior Police Club	Mporokoso
(d) Isoka Junior Police Club	Isoka
(e) Luwingu Junior Police Club	Luwingu
G. NORTH-WESTERN DIVISION
(a) Solwezi Senior Police Club	Solwezi
(b) William Banda Junior Police Club	Solwezi
(c) Kabompo Junior Police Club	Zambezi
(d) Zambezi Junior Police Club	Zambezi
(e) Mwinilunga Junior Police Club	Mwinilunga
H. SOUTHERN DIVISION
(a) Waller Senior Police Club	Livingstone
(b) Shamabwate Junior Police Club	Livingstone
(c) Choma Senior Police Club	Choma
(d) Chavula Junior Police Club	Choma
(e) Mazabuka Senior Police Club	Mazabuka
(f) Mazabuka Junior Police Club	Mazabuka
(g) Fort Monze Senior Police Club	Monze
(h) Moomba Junior Police Club	Monze
I. LILAYI TRAINING SCHOOL
(a) Lilayi Senior Police Club	Lilayi
(b) David Oliver Junior Police Club	Lilayi
J. WESTERN DIVISION
(a) Sitaka Junior Police Club	Mongu
(b) Shangombo Dry Canteen	Mongu
K. KAMFINSA MOBILE UNIT
(a) Kamfinsa Senior Police Club	Kamfinsa
(b) Simon Chikombe Junior Police Club	Kamfinsa
L. PARA-MILITARY, LILAYI
(a) Para-Military Senior Police Club	Lilayi
(b) Para-Military Junior Police	Lilayi
(c) Para-Military Junior Police Club	Kafue Gorge
(d) Zambia Police Shooting Club	Lusaka

[Am by SI 157 of 1978.]

ZAMBIA POLICE (FEES) REGULATIONS

[Section 62]

Arrangement of Regulations

Regulation

1. Title and commencement

2. Fees

3. Revocation of S.I. No. 10 of 2006

SCHEDULE

SI 6 of 2022,

SI 48 of 2022.

1. Title and commencement

(1) These Regulations may be cited as the Zambia Police (Fees) Regulations.

(2) These Regulations shall be deemed to have come into operation on 1st January, 2022.

2. Fees

The fees set out in the Schedule are payable in respect of the matters specified therein.

3. Revocation of S.I. No. 10 of 2006

The Zambia Police (Fees) Regulations, 2006, are revoked.

SCHEDULE

[Regulation 2]

[Sch subs by reg 2 of SI 48 of 2022.]

PRESCRIBED FEES

Item	Fee Units
A. Motor Vehicle Clearance
1. Certificate for Motor Vehicle Clearance (per motor vehicle)	666.66
2. Clearance Certificate for Inspection of Motor Vehicle outside Police premises
(a) 1 to 20 motor vehicles	1,666.66
(b) 21 to 40 motor vehicles	3,333.33
(c) 41 or more motor vehicle	5,000
B. Police Vehicle Clearance Certificate - Fingerprint
1. Clearance Certificate outside Zambia for a citizen	3,333.33
2. Clearance Certificate outside Zambia for non-citizen	5,000
3. Clearance Certificate outside Zambia for a citizen travelling abroad	666.66
4. Clearance Certificate within Zambia for non-citizen travelling abroad	3,333.33
5. Clearance Certificate for employment in the Civil Service	500
6. Clearance Certificate for employment in a security company	666.66
7. Clearance Certificate for employment in a Government security wing	500
8. Clearance Certificate for Registration in Private Companies	500
9. Clearance Certificate for Money Lenders’ Licence	1,666.66
10. Clearance Certificate for Registration of Societies for a citizen	1,500
11. Clearance Certificate for Registration of Societies for non-citizen per person	3,333.33
12. Clearance Certificate for Registration of Non-Governmental Organisation (citizen) per person	1,500
13. Clearance Certificate for Registration of a Non-Governmental Organisation (non-citizen) per person	3,333.33
14. Clearance Certificate for Resident permits or citizenship for African Union National	3,333.33
15. Clearance Certificate for Resident permits or citizenship for Non-African Union National	6,000
16. Clearance Certificate for Refugee	500
17. Clearance Certificate for Refugee travelling abroad	666.66
18. Clearance Certificate for Board of Director (citizen) per person	1,000
19. Clearance Certificate for Board of Director (non-citizen) per person	3,333.33
C. Other
1. Stock Movement Permit	100
2. Police Report	166.66
3. Certification of Documents	66.66

{/mprestriction}

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