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NON-GOVERNMENTAL ORGANISATIONS' ACT: SUBSIDIARY LEGISLATION

INDEX TO SUBSIDIARY LEGISLATION

Non-Governmental Organisations’ Act Commencement Order, 2011

Non-Governmental Organisations’ (Forms and Fees) Regulations, 2011

NON-GOVERNMENTAL ORGANISATIONS' ACT COMMENCEMENT ORDER, 2011

[Section 1]

Arrangement of Paragraphs

   Paragraph

   1.   Title

   2.   Commencement of Act No. 16 of 2009

Act 16 of 2009,

SI 10 of 2011.

 

1. Title

This Order may be cited as the Non-Governmental Organisations Act, (Commencement) Order, 2011.

 

2. Commencement of Act No. 16 of 2009

The Non-Governmental Organisations’ Act, 2009, shall come into operation on the date of publication of this Order.

NON-GOVERNMENTAL ORGANISATIONS' (FORMS AND FEES) REGULATIONS, 2011

[Section 37]

Arrangement of Regulations

   Regulation

   1.    Title

   2.    Interpretation

   3.    Application for registration

   4.    Application for exemption from registration

   5.    Request for information

   6.    Rejection of application for registration

   7.    Certificate of registration

   8.    Renewal of certificate of registration

   9.    Suspension or cancellation of certificate of registration

   10.    Duplicate certificate of registration

   11.    Notice of Change of name, constitution, rules or objectives of organization

   12.    Annual return

   13.    Appeal

   14.    Fees

      FIRST SCHEDULE

      SECOND SCHEDULE

SI 62 of 2011.

 

1. Title

These Regulations may be cited as the Non-Governmental Organisations’ (Forms and Fees) Regulations, 2011.

 

2. Interpretation

In these Regulations, unless the context otherwise requires–

“Register” means the Register kept pursuant to section 20 of the Act; and

“Registrar” has the meaning assigned to it in the Act.

 

3. Application for registration

An application for registration of a non-governmental organisation shall be made in Form I set out in the First Schedule.

 

4. Application for exemption from registration

An application for exemption from registration by a non-governmental organisation shall be made in Form I set out in the First Schedule.

 

5. Request for information

The Registrar may request an applicant to submit information in relation to an application in Form II set out in the First Schedule.

 

6. Rejection of application for registration

The Registrar shall, where the Board rejects an application, inform the applicant in Form III set out in the First Schedule.

 

7. Certificate of registration

   (1) The Registrar shall issue a certificate of registration in Form IV set out in the First Schedule.

 

8. Renewal of certificate of registration

An application for the renewal of a certificate of registration shall be made in Form V set out in the First Schedule.

 

9. Suspension or cancellation of certificate of registration

      (1) The Registrar shall, where the Board–

      (a)   intends to suspend or cancel the certificate of registration of a non-governmental organisation, notify the holder in Form VI set out in the First Schedule; and

      (b)   suspends or cancels the certificate of registration of a non-governmental organisation, notify the holder in Form VII set out in the First Schedule.

   (2) The Registrar shall, where the Board suspends or cancels the certificate of registration of a non-governmental organisation, endorse the cancellation or suspension on the certificate of registration.

 

10. Duplicate certificate of registration

An application for a duplicate certificate of registration shall be made in Form VIII set out in the First Schedule.

 

11. Notice of change of name, constitution, rules or objectives of organisation

An application for a change of name, constitution, rules or objectives of a non-governmental organisation shall be made in Form IX set out in the First Schedule.

 

12. Annual return

An annual return shall be made in Form X set out in the First Schedule.

 

13. Appeal

An appeal from the decision of the Board to the Minister shall be made in Form XI set out in the First Schedule.

 

14. Fees

The fees prescribed in the Second Schedule shall be payable in respect of the matters stated therein.

FIRST SCHEDULE

[Regulations 3, 4, 5, 6, 7, 8, 9,10,11,12 and 13]

PRESCRIBED FORMS

FORM I

[Regulations 3 and 4]

[To be completed in triplicate]

REPUBLIC OF ZAMBIA

NON-GOVERNMENTAL ORGANISATIONS ACT, 2009

The Non-Government Organisations’ (Form and Fees) Regulations, 2011

APPLICATION FOR REGISTRATION ( ) EXEMPTION OF NON-GOVERNMENTAL ORGANISATION FROM REGISTRATION ()

(tick as appropriate)

 

 

Shaded fields for official use only 

Applicationumber: 

 

 

 

Date/Time 

 

Information required 

Information provided 

 

1. 

Name of organisation 

 

 

2. 

Objectives of organisation 

 

3. 

TPIN No. 

 

4. 

Business address (Head Office) 

Physical 

 

Postal 

 

5. 

Proposed activities or operations 

 

 

Districts and locations of proposed activities 

Districts 

 

 

 

Location of proposed activities 

 

Reasons for which exemption from registration is sought 

 

7. 

Office bearers 

Designation 

Full Names 

Occupation 

Nationality 

Residential Address 

Date of Appointment 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


{mprestriction ids="2,3,5"}

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8. 

Proposed source of funding 

 

 

9. 

National and international affiliation (Attach relevant documentation)  

National  

 

 

 

 

 

 

International  

 

 

 

 

 

 

10. 

The class or classes of persons to whom membership of the organisation is restricted 

 

 

11. 

Have you ever applied for registration of your organisation under the Non-Governmental Organisations’ Act, 2009? If yes, give details (including date of last application and the Board’s decision with respect to your application. 

 

12. 

Have any office bearers been convicted of an offence involving fraud or dishonesty under the Non-Governmental Organisations’ Act, 2009, or any other law within or outside Zambia?
If yes, specify details: ……………………………………………………………… Nature of offence:…………………………………………………………………..
Date of conviction: ……………………………………………………………….
Sentence: ………………………………………………………………………… 

13.  

Appendices 

 

 

Certified copy of the constitution of the non-governmental organisation 

 

Application fee receipt number 

 

Name of applicant (individual or authorised representative):……………………………Signature:………………………………………… Date:……………………………….. 

FOR OFFICIAL USE ONLY
Received by: ……………………………………
Date: ………………………………..
(Name) ...................................
Approved: ……………………………………..
Not approved for the following reasons:
………………………………………………………………………………………………
Signature: …………………………………….
STAMP

FORM I

[Regulation 5]

REPUBLIC OF ZAMBIA

NON-GOVERNMENTAL ORGANISATIONS ACT, 2009

The Non-Government Organisations’ (Form and Fees) Regulations, 2011

REQUEST FOR INFORMATION

To: …………………………………………………………………………………………

Address:…………………………………………………………………………………….

Application No:……………………………………………………………………………..

You are hereby requested to furnish the following information or documents in respect of your application for…………………………………………………………………………

      (a)…………………………………………………………………………………………..

      (b)…………………………………………………………………………………………..

      (c)…………………………………………………………………………………………..

      (d)…………………………………………………………………………………………..

within ……………………………….. days of this notice. If you fail to furnish the requested information within the stipulated period, your application will be treated as invalid and shall be rejected.

Dated this ………………………………. day of ………………………..20…

……………………………….

Registrar

FORM II

[Regulation 6]

REPUBLIC OF ZAMBIA

NON-GOVERNMENTAL ORGANISATIONS ACT, 2009

The Non-Government Organisations’ (Form and Fees) Regulations, 2011

NOTICE OF REJECTION OF APPLICATION

 

To (1)………………………………………………………………….……………………………………………………………………………………………………………………………………………………

IN THE MATTER OF (2)………………………………you are hereby notified that your application for (3)………………….has been rejected by the Board on the following grounds
(a) ……………………………………………………………………
(b) ……………………………………………………………………
(c) ……………………………………………………………………
(d) …………………………………………………………………… (e)……………………………………………………………………
Dated this …………………. day of …………………….. 20 ..
………………………………… Registrar 

(1) Here insert the full names and address of organisation

(2) Here insert reference No. of application

(3) Here insert type of application

FORM IV

[Regulation 7]

REPUBLIC OF ZAMBIA

NON-GOVERNMENTAL ORGANISATIONS ACT, 2009

The Non-Government Organisations’ (Form and Fees) Regulations, 2011

CERTIFICATE N. …………………

CERTIFICATE OF REGISTRATION

[Section 13 of the Non-Governmental Organisations’ Act, 2009]

Holder’s name ………………………………………………………………………………

Address …………………………………………………………………………………….

The certificate is granted for a period of five (5) years commencing on the ………….. day of ……………………. 20…

The conditions of grant of the certificate are as shown in the Annexures attached hereto.

Issued at …………………. this …………………… .day of ……………… 20…

   (Section 10 of the Information and Communication Technologies Act, No. 15 of 2009)

The conditions of grant of the Licence are as shown in the Annexures attached hereto.

Issued at ……………………………….. this ……………… day of ……………20…

………………………………..

Registrar

ENDORSEMENT OF REGISTRATION

This Certificate has this …………….. day of ………….. 20… been entered in the Register.

………………………………..

Registrar

SUSPENSION OR CANCELLATION

 

Date of suspension 

Details of suspension 

Date of cancellation 

Signature of Registrar 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FORM V

[Regulation 8]

REPUBLIC OF ZAMBIA

NON-GOVERNMENTAL ORGANISATIONS' ACT, 2009

The Non-Government Organisations’ (Form and Fees) Regulations, 2011

APPLICATION FOR RENEWAL OF CERTIFICATE OF REGISTRATION

 

 

Shaded fields for official use only 

Application number: 

 

 

Date/Time 

 

Information required 

Information provided 

 

1. Certificate No. 

 

 

2. Name(s) of certificate holder 

 

3. Certificate holder’s address 

 

Tel: 

 

Fax: 

 

E-mail 

 

Appendix 

Report of activities undertaken in the past five years 

 

Name of Applicant (Individual or authorised representative):…………………………..
Date: ………………………………….. Signature: …………………………………


FOR OFFICIAL USE ONLY

Received by: …………………………………………..(Officer)
RECEIPT No………………………………

Amount Received…………………….

STAMP

Serial No. of application………………………………

FORM VI

[Regulation 9(1]

REPUBLIC OF ZAMBIA

NON-GOVERNMENTAL ORGANISATIONS' ACT, 2009

The Non-Government Organisations’ (Form and Fees) Regulations, 2011

NOTICE OF INTENTION TO SUSPEND/CANCEL CERTIFICATE OF REGISTRATION/EXEMPTION FROM REGISTRATION

 

(1) Here insert the full names and address of organisation.

(2) Here insert the certificate No.

(3) Here insert the number of days stipulated

(4) Signature of Registrar 

To (1) ………………………………………………………………….……………………………………………………………………………………………………………………………………………………

IN THE MATTER OF (2) ……………………………… you are hereby notified that the Board intends to *suspend/cancel your certificate of registration on the following grounds:
(a) ……………………………………………………………………
(b) ……………………………………………………………………
(c) ……………………………………………………………………
(d) ……………………………………………………………………

Accordingly, you are requested to show cause why your certificate of registration should not be suspended/cancelled and to take action to remedy the breaches set out in paragraphs ………………. (above) within (3) ……………….. days of receiving this notice. Failure to remedy the said breaches shall result in the *suspension/cancellation of your registration.

Date this ……………… day of ………………20 …………………….
(4)………………………………… Registrar

FORM VII

[Regulation 10]

REPUBLIC OF ZAMBIA

NON-GOVERNMENTAL ORGANISATIONS ACT, 2009

The Non-Government Organisations’ (Form and Fees) Regulations, 2011

NOTICE OF SUSPENSION OR CANCELLATION OF CERTIFICATE OF REGISTRATION

[Section 17 of the Non-Governmental Organisations’ Act, 2009]

 

To (1)…………………………………………………………….....

IN THE MATTER OF (2) ………………………………. you are hereby notified that your certificate of registration has been suspended for a period of ………………………./cancelled on the following grounds:

(a)……………………………………………………………………
(b)……………………………………………………………………
(c)……………………………………………………………………
(d)……………………………………………………………………

Date this ……………… day of ………………20…
(3) ………………………………… Registrar 

(1) Here insert the full names and address of holder of certificate

(2) Here insert the registration No. of the certificate of registration

(3) Signature of Registrar

FORM VIII

[Regulation 10]

REPUBLIC OF ZAMBIA

NON-GOVERNMENTAL ORGANISATIONS ACT, 2009

The Non-Government Organisations’ (Form and Fees) Regulations, 2011

APPLICATION FOR DUPLICATE CERTIFICATE OF REGISTRATION

 

 

Shaded fields for official use only 

Application number: 

 

 

 

Date/Time 

 

Information required 

Information provided 

 

1. 

Name of organisation 

 

 

2. 

Objectives of organisation 

 

3. 

Certificate No. 

 

4. 

TPIN No. 

 

4. 

Business address (Head Office) 

Physical 

 

Postal 

 

5. 

Proposed activities or operations 

 

6. 

Activities or operations of non-governmental organisation 

 

 

Districts and locations of proposed activities 

Districts 

 

 

 

 

 

Location of proposed activities 

 

7. 

Office bearers (State whether or not these have changed since last registration

Designation 

Full Names 

Occupation 

Nationality 

Residential Address 

Signature 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8. 

Appendix 

 

 

Affidavit 

 

9. 

Application fee receipt No. 

 

Name of applicant (individual or authorised representative): ……………………………


Signature: ………………………………………… Date: ……………………………... 

FOR OFFICIAL USE ONLY

Received by:……………………………………(Name) Date:………………………………..

Approved: ……………………………………..

Not approved for the following reasons:

………………………………………………………………………………………………

Signature: …………………………………….
STAMP

FORM IX

[Regulation 11]

REPUBLIC OF ZAMBIA

NON-GOVERNMENTAL ORGANISATIONS ACT, 2009

The Non-Government Organisations’ (Form and Fees) Regulations, 2011

NOTICE OF CHANGE IN PARTICULARS OF REGISTERED ORGANISATION

To the Registrar:

*A.    Notice is hereby given that the organisation formerly named:…………………......……………………………………………

has changed its name to …………………………………………………………….…………………………………………...............

The reason for the change is ………………………………………………………..……………………………………………………………………………………...

*B. Notice is hereby given that (name of organisation) ………………………………..

   ……………………………………………………………………………………..

has changed its constitution /rules/varied its objectives. The changes made and the reasons are set out in the attached memorandum.

*C. Notice is hereby given that (name of organisation) ………………………………...has changed the situation of its registered office/postal address* from …………….to …………………………………………………………………

*Delete as appropriate.

D.

1.  The following persons have ceased to be office-bearers of the above organisation:

 

Full Name 

Designation 

Date of vacating office 

……………………………………………………………………………………..... 

…………………………….…………………………….………… 

……………………………..……………….....……………..……

2. The following are the present office-bearers of the above organisation:

 

Designation 

Full name 

Occupation 

Nationality 

Residential address 

Date of appointment 

Signature 

…………………………………….……………… 

…………………… 

………….…………..………….. 

…………..…………..……….. 

………….…………..………….. 

…………………………………… 

 

Dated………………………….. Signed…………………………….. Designation………………

Signed…………………………….. Designation………………

Signed…………………………….. Designation………………

Signed…………………………….. Designation………………

NOTE:

In all cases, attach resolution of meeting at which change is made.

FORM X

REPUBLIC OF ZAMBIA

NON-GOVERNMENTAL ORGANISATIONS ACT, 2009

The Non-Government Organisations’ (Form and Fees) Regulations, 2011

ANNUAL RETURN

The ……………………………………………………………… (Name of Organisation)

Date of last annual general meeting …………………. Present number of members of the Organisation ……………………… Office-bearer for the current year:

 

Full Names 

Designation 

Occupation 

Nationality 

Residential address 

Postal address 

Date of appointment 

……………….………………..……………….. 

………………………. 

………….…………..………….. 

…………..…………..………...... 

………….…………..………….. 

………….…………………………………………………… 

 

Have there been, since the date of application for registration or exemption from registration or the date of the last annual return, whichever is the later date, any change in (answer Yes or No against item in question).

      (a)   the name of the Organisation……………………………………..

      (b)   the objects of the Organisation……………………………………

      (c)   the organisations or groups of a political nature established outside business the Republic of which the Organisation is a branch or to which it is affiliated or with which it is corrected……………………………………………

      (d)   the class or classes of persons to whom membership is restricted

      (e)   the situation of the registered office of the organisation

      (f)   the titles of the office-bearers

      (g)   the immovable property owned by the Organisation

      (h)   the date of commencement of the financial or year of the Organisation…………

      (i)   the constitution or rules of the Organisation……………………………….

      (j)   the postal address of the Organisation……………………………………..

If so, set out details of changes (attach separate memorandum if necessary)

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

Dated……………………… . Signed…………………………….. Designation………………

Signed…………………………….. Designation………………

Signed…………………………….. Designation………………

Signed…………………………….. Designation………………

NOTE:

Please attach copies of the following

1. Last audited accounts of the Organisation

2. Minutes of the last Annual General Meeting of the Organisation

3. Annual Report of the Organisation

NOTE: This Form must be submitted in TRIPLICATE

FORM XI

[Regulation 13]

REPUBLIC OF ZAMBIA

NON-GOVERNMENTAL ORGANISATIONS ACT, 2009

The Non-Government Organisations’ (Form and Fees) Regulations, 2011

NOTICE OF APPEAL TO THE MINISTER

IN THE MATTER OF ………………………………………………………. I hereby appeal against the decision of the Board on the following

                        (Appellant’s reference and matter of appeal)grounds*

      (a)……………………………………………………………………………………….

      (b)……………………………………………………………………………………….

      (c)……………………………………………………………………………………….

      (d)……………………………………………………………………………………….

Date this ……………… day of ……………… 20…

…………………………………

Signature of Appellant

*Attach brief if necessary

SECOND SCHEDULE

[Regulation 14]

PRESCRIBED FEES

 

Item 

Fee units 

 

 

1. Application for registration/exemption from registration 

 

 

 

   (a) Local non-governmental organisation 

2800 

   (b) International non-governmental organisation 

5600 

 

 

2. Issuance of duplicate 

1200 

 

 

3. Application for renewal 

 

 

 

   (a) local non-governmental organisation 

2800 

   (b) international non-governmental organisation 

5600 

 

 

4. Search and examination of Register 

280 

5. Copy of exact from Register 

600 

6. Annual return 

1200 {/mprestriction}