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MOVABLE PROPERTY (SECURITY INTEREST) ACT, 2016: SUBSIDIARY LEGISLATION

 

INDEX TO SUBSIDIARY LEGISLATION

Movable Property (Security Interest) (Fees) Regulations

Movable Property (Security Interest) (General) Regulations

 

MOVABLE PROPERTY (SECURITY INTEREST) (FEES) REGULATIONS

[Sections 32 and 100]

Arrangement of Regulations

   Regulation

   1. Title

   2. Fees

      SCHEDULE

SI 73 of 2016.

 

1. Title

These Regulations may be cited as the Movable Property (Security Interest) (Fees) Regulations, 2016.

 

2. Fees

The fees specified in the Schedule are the applicable fees for the matters specified in that Schedule.

 

SCHEDULE

[Regulation 2]

PRESCRIBED FEES

No.

Item

Fee Unit

1.

Registration of financing statement

334

2.

Notice of amendment of financing statement

334

3.

Discharge of a financing statement

334

4.

Search

67

5.

Certificate of status

67

6.

Registration of enforcement notice of creditor’s rights

167

7.

Registration of extinguishment of security interest

167

 

MOVABLE PROPERTY (SECURITY INTEREST) (GENERAL) REGULATIONS

[Sections 11, 32 and 100]

Arrangement of Regulations

   Regulation

PART I
PRELIMINARY PROVISIONS

   1. Title

   2. Interpretation

PART II
FINANCING STATEMENT

   3. Registration of financing statement

   4. Confirmation statement

   5. Demand to amend or discharge registered financing statement

   6. Particulars of joint debtors or secured creditors

   7. Prescribed particulars for natural person

   8. Prescribed particulars for body corporate

   9. Prescribed particulars for unincorporated body

   10. Information required for registering prior security interest

   11. Amendment of financing statement

   12. Discharge of registration

PART III
COLLATERAL REGISTRY

   13. Register of security interest in movable property

   14. Access to Collateral Registry

   15. User ID and password

   16. Registry record

   17. Searchable record and criteria

   18. Request for certificate of status

PART IV
ENFORCEMENT

   19. Enforcement notice

   20. Notice of disposal of collateral

   21. Proposal and notice of retention of collateral

   22. Notice of extinguishment

PART V
GENERAL PROVISIONS

   23. Liability of Collateral Registry

   24. Collateral Registry Forms

   25. Model or standard security agreement

      FIRST SCHEDULE

      SECOND SCHEDULE

SI 77 of 2016.

 

PART I
PRELIMINARY PROVISIONS

 

1. Title

These Regulations may be cited as the Movable Property (Security Interest) (General) Regulations, 2016.

 

2. Interpretation

In these Regulations, unless the context otherwise requires—

"address"  includes—

   (a)   a physical address, post office box number and postal code;

   (b)   village and district address; or

   (c)   an electronic address;

"amendment"  includes modification of information contained in a registered financing statement to which the amendment relates;

"Collateral Registry"  has the meaning assigned to it in the Act;

"financing statement registration number"  includes the unique identifier assigned to a financing statement on its registration, which is permanently associated with the financing statement;

"motor vehicle"  has the meaning assigned to it in the Road Traffic Act, 2002;

"Registrar"  has the meaning assigned to it in the Act;

"serial number"  means the unique identification number marked on or attached to the body frame of a serial numbered good by the manufacturer; and

"serial-numbered good"  means a motor vehicle, trailer or locomotive.

 

PART II
FINANCING STATEMENT

 

3. Registration of financing statement

   (1) A secured creditor shall register a financing statement by electronically lodging Form I set out in the First Schedule.

   (2) A party filing a financing statement shall ensure that the financing statement is complete, legible and properly filed.

 

4. Confirmation statement

   (1) The Registrar shall, upon completion of an electronic filing, send electronically a confirmation statement to the filing party in Form II set out in the First Schedule.

   (2) A financing statement filed with the Registrar shall be electronically stamped with the time and date of filing and the name of the person accepting the filing.

   (3) The stamp referred to in sub-regulation (2) shall be merged with the electronic document and shall be visible when the document is printed and viewed online.

   (4) An electronically filed document that does not bear an electronic stamp shall be deemed to be incomplete.

   (5) A financing statement stamped in accordance with these Regulations shall have the same effect as a physical document.

 

5. Demand to amend or discharge registered financing statement

A demand by a debtor under section 23 of the Act to discharge or amend a registered financing statement shall be made in substantial conformity with Form III set out in the First Schedule.


{mprestriction ids="2,3,5"}

 

6. Particulars of joint debtors or secured creditors

Where a financing statement involves more than one debtor or secured creditor, the particulars of each debtor or secured creditor shall be entered in separate designated fields on the financing statement.

 

7. Prescribed particulars for natural person

   (1) The details for the identification of a natural person in a financing statement under section 13 of the Act shall include the debtor’s or secured creditor’s—

   (a)   full names as they appear on the relevant official identification documents;

   (b)   national registration card number in respect of Zambian citizens or residents and identification numbers for non-Zambian citizens as they appear on official identification documents;

   (c)   date of birth; and

   (d)   address.

   (2) For the purposes of this regulation, an official identification document includes a national registration card, passport or driver’s licence.

   (3) Where a debtor or secured creditor is not a citizen or Zambian resident, the debtor’s or secured creditor’s official identification documents shall be the passport or other similar documents issued by a foreign government and approved by the relevant Zambian authority.

 

8. Prescribed particulars for body corporate

Where a debtor or secured creditor is a body corporate, the financing statement shall include—

   (a)   the name of the body corporate and the registration number specified in a document constituting the entity under the relevant laws of Zambia or laws of another jurisdiction;

   (b)   the name, job title, capacity and other details of the person acting on behalf of the body corporate; and

   (c)   the physical address of the body corporate.

 

9. Prescribed particulars for unincorporated body

Where a debtor or secured creditor is an unincorporated body, the financing statement shall include the following information—

   (a)   the name of the unincorporated body and the registration number specified in a document constituting the entity under the laws of Zambia or laws of another jurisdiction;

   (b)   the name, job title, capacity and other details of the person acting on behalf of the unincorporated body;

   (c)   the name, date of birth, identification number and address of the person registered as proprietor or with an interest in the unincorporated body; and

   (d)   the physical address of the unincorporated body.

 

10. Information required for registering prior security interest

Where a financing statement relates to a security interest which was perfected or made effective against third parties under another law before the commencement of the Act, the following information shall be provided in the financing statement—

   (a)   the date of creation of the prior security interest;

   (b)   the nature and type of the prior security interest, whether floating charge, fixed charge or similar interest;

   (c)   the date of perfection or prior registration of the security interest; and

   (d)   the law under which the security interest was perfected or made effective against third parties.

 

11. Amendment of financing statement

An amendment to the registered financing statement, including subordination of security interest, shall be made in Form IV set out in the First Schedule.

 

12. Discharge of registration

A secured creditor shall discharge a registered financing statement by lodging Form IV set out in the First Schedule.

 

PART III
COLLATERAL REGISTRY

 

13. Register of security interest in movable property

   (1) The Registrar shall maintain an electronic register in which financing statements relating to security interests in movable property shall be entered.

   (2) The electronic register referred to in sub-regulation (1) shall be in Form V set out in the First Schedule.

 

14. Access to Collateral Registry

   (1) Subject to sub-regulation (2), access to the Collateral Registry services shall be electronic and available twenty-four hours a day, seven days a week.

   (2) The Registrar may suspend access to the Collateral Registry in whole or in part for maintenance or servicing purposes or when circumstances arise that make it impossible or impractical to provide access.

   (3) The Registrar shall, where the Registrar intends to suspend access to the Collateral Registry as specified in sub-regulation (2), issue a notification of the temporary suspension of the access to the Collateral Registry and its expected duration at least twenty-four hours before the suspension.

 

15. User ID and password

   (1) The Registrar shall ensure that every user is registered with a unique personally selected username and password.

   (2) The username referred to in sub-regulation (1) shall, when used in conjunction with the password, constitute the signature of a registered party on documents submitted to the Collateral Registry.

 

16. Registry record

   (1) The Collateral Registry shall create a record bearing the financing statement registration number, date and time of registration and shall index and associate the amendments with the registered financing statement.

   (2) The Collateral Registry shall store information submitted in a financing statement without making any changes to the financing statement.

 

17. Searchable record and criteria

   (1) A person may conduct a search of the Collateral Registry in Form VI set out in the First Schedule without providing reasons or justification for the search.

   (2) A search may be conducted by search criteria that allows the specific identification of a debtor, serial number, collateral, financing statement registration number or generation of statistical information.

   (3) The Collateral Registry shall maintain a record of financing statements that have expired and make them publicly searchable for six months from the date of the expiration of the financing statements.

   (4) Any records relating to expired or discharged financing statements shall not be publicly searchable after six months of the discharge or expiration of the financing statement and shall be archived.

   (5) A search shall be deemed to have been conducted irrespective of the outcome.

 

18. Request for certificate of status

   (1) A request for a certificate of status under section 28 of the Act shall be in Form VI set out in the First Schedule.

   (2) The certificate of status shall be issued electronically in Form VII set out in the First Schedule.

 

PART IV
ENFORCEMENT

 

19. Enforcement notice

An enforcement notice under section 71 of the Act shall be in Form VIII set out in the First Schedule.

 

20. Notice of disposal of collateral

A notice of disposal of collateral under section 79 shall be made in substantial conformity with Form IX set out in the First Schedule.

 

21. Proposal and notice of retention of collateral

A proposal and notice of retention of collateral under section 83 of the Act shall be made in substantial conformity with Form X set out in the First Schedule.

 

22. Notice of extinguishment

A notice of extinguishment of a security interest under section 80 of the Act shall be in Form XI set out in the First Schedule.

 

PART V
GENERAL PROVISIONS

 

23. Liability of Collateral Registry

   (1) A person registering, amending or discharging a financing statement or submitting any other document shall ensure that the information is provided accurately in the fields designated for entering that information.

   (2) The Registrar is not responsible for—

   (a)   the authenticity, legality or accuracy of any information received from a secured party;

   (b)   any inaccuracies or misrepresentations discovered in a search of the registry record by a user; or

   (c)   the validity of an agreement between the secured creditor and the debtor.

   (3) Subject to any written law, the Collateral Registry shall not, except where there is wilful negligence, be responsible for loss or damage suffered by a person as a result of—

   (a)   erroneous or false entry of information from a financing statement into the Collateral Registry;

   (b)   reliance on an erroneous search result or certificate provided by the Collateral Registry;

   (c)   changes, omissions or corruption of electronically transmitted information; or

   (d)   inaccuracies or misrepresentations revealed in a search of the registry record.

 

24. Collateral Registry Forms

   (1) The Forms set out in the First Schedule shall be electronically accessible to users of the Collateral Registry.

   (2) The Forms referred to in sub-regulation (1) may provide for dynamic data capture of information for the purposes of ensuring accuracy of information.

 

25. Model or standard security agreement

A debtor and secured creditor may adopt, with modifications if necessary, the provisions of the model or standard security agreement set out in the Second Schedule.

 

FIRST SCHEDULE

[Regulations 3, 4, 5, 10, 11, 12, 13, 17, 18, 19, 20, 21 and 22]

PRESCRIBED FORMS

 

FORM I

[Regulations 3 and 10]

The Movable Property (Security Interest) Act, 2016

(Act No. 3 of 2016)

The Movable Property (Security Interest) (General) Regulations, 2016

FINANCING STATEMENT

Date of registration:

Expiry date, if registered for less than five years:

 

Date of prior registration of perfected security interest:

 

A. DEBTOR

INDIVIDUAL

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Driver’s Licence

   

Other Form of Identification

   

Residential Address:

Postal Address:

Email Address:

BODY CORPORATE

Name:

Registration Number:

Phone Number:

 

Physical Address:

Postal Address:

Email Address:

Details of person(s) acting on behalf of the corporate body

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

AN UNINCORPORATED BODY

Name:

Registration Number:

Phone Number:

 

Physical Address:

Postal Address:

Email Address:

Person(s) registered as proprietors or with an interest in the unincorporated body

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

Details of person(s) acting on behalf of the unincorporated body

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

B. SECURED CREDITOR

INDIVIDUAL

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

BODY CORPORATE

Name:

Identification Number:

Phone Number:

 

Physical Address:

Postal Address:

Email Address:

Details of person(s) acting on behalf of the corporate body

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

AN UNINCORPORATED BODY

Name:

Identification Number:

Phone Number:

 

Physical Address:

Postal Address:

Email Address:

Person(s) registered as proprietors or with an interest in the unincorporated body

Surname:

First Name:

Middle Name (if any)

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

Details of person(s) acting on behalf of the unincorporated body

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

 

Maximum Secured Amount:

Currency:

Amount:

Prior Security Interest

Date of effectiveness or perfection for any prior registration under any other written laws

 

The nature and type of the prior security interest

 

The law under which the security interest was perfected

 
 

C. DESCRIPTION OF COLLATERAL OTHER THAN SERIAL NUMBERED GOODS

 
 

D. DESCRIPTION OF SERIAL NUMBERED GOODS

 
 

E. TYPE OF GOODS

    Consumer goods

    Non-consumer goods

STATUTORY DECLARATION

By completing this form, I do solemnly declare that the information registered is true and complies with the Act and I do make this solemn declaration conscientiously believing the same to be true to the best of my knowledge and belief.

Name: ......................................................... Signature: ..............................................

Date: ........................................., 20......

NOTE: It is the secured creditor’s responsibility to ensure that all required information is provided and entered in the designated field of the financing statement in a legible manner and that the information is complete and accurate.

 

FORM II

[Regulation 4(1)]

The Movable Property (Security Interest) Act, 2016

(Act No. 3 of 2016)

The Movable Property (Security Interest) (General) Regulations, 2016

CONFIRMATION/VERIFICATION STATEMENT

Date and time generated:

 

Financing Statement Registration Number:

 

Status:

 

Date of expiry, if less than five years:

 

A. DEBTOR

INDIVIDUAL

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Driver’s Licence

   

Other Form of Identification

   

Residential Address:

Postal Address:

Email Address:

BODY CORPORATE

Name:

Identification Number:

Phone Number:

 

Physical Address:

Postal Address:

Email Address:

AN UNINCORPORATED BODY

Name:

Identification Number:

Phone Number:

Physical Address:

Postal Address:

Email Address:

B. COLLATERAL OTHER THAN SERIAL NUMBERED GOODS

Indicate description of collateral subject to enforcement

 

C. COLLATERAL THAT IS SERIAL NUMBERED GOODS

Indicate the type of serial-numbered good:

 

Serial number:

 
 

D. SECURED PARTY AUTHORISING THIS REGISTRATION

INDIVIDUAL

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Driver’s Licence

Other Form of Identification

Residential Address:

Postal Address:

Email Address:

BODY CORPORATE

Name:

Identification Number:

Phone Number:

 

Physical Address:

Postal Address:

Email Address:

AN UNINCORPORATED BODY

Name:

Identification Number:

Phone Number:

 

Physical Address:

Postal Address:

Email Address:

 

FORM III

[Regulation 5]

The Movable Property (Security Interest) Act, 2016

(Act No. 3 of 2016)

The Movable Property (Security Interest) (General) Regulations, 2016

DEMAND TO DISCHARGE OR AMEND REGISTERED FINANCING STATEMENT

Date:

To: .............................................................................. [Name and address of secured creditor]

[Registered financing statement number] ...................................................................................

Please be advised that - [tick as appropriate]

         You have not released part of the collateral described in the registered financing statement as agreed;

         You have included an item or kind of movable property that is not collateral under a security agreement;

         The debtor’s obligations under the security agreement have been performed and there is no commitment to make future advances;

         No security agreement exists between the parties; or

         The security interest is extinguished

I therefore demand, in accordance with section 23 of the Movable Property (Security Interest) Act, 2016 that you discharge or amend the registered financing statement whose registered number is specified in this form.

Kindly note that your failure to discharge or amend the registered financing statement within fourteen days of receipt of this demand entitles the debtor to ask the Court to issue an order discharging this registration.

………………………………………….. [Indicate name of debtor]

………………………………………….. [Indicate name and title of the person that signed this demand letter on behalf of debtor]

 

FORM IV

[Regulations 11 and 12]

The Movable Property (Security Interest) Act, 2016

(Act No. 3 of 2016)

The Movable Property (Security Interest) (General) Regulations, 2016

NOTICE OF AMENDMENT OR DISCHARGE OF A FINANCING STATEMENT
(Sections 20, 21, 22, 23, 40 and 55)

 

Date:

Time:

Financing Statement Registration Number:

A. DEBTOR:        REMOVE        ADD           AMEND

INDIVIDUAL

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Driver’s Licence:

   

Other Form of Identification:

   

Residential Address:

Postal Address:

Email Address:

BODY CORPORATE

Name:

Identification Number:

Phone Number:

 

Physical Address:

Postal Address:

Email Address:

Details of person(s) acting on behalf of the corporate body

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

AN UNINCORPORATED BODY

Name:

Identification Number:

Phone Number:

 

Physical Address:

Postal Address:

Email Address:

Person(s) registered as proprietors or with an interest in the unincorporated body

Surname:

First Name:

Middle Name (if any)

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

Details of person (s) acting on behalf of the unincorporated body

Surname:

First Name:

Middle Name (if any)

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

B. AMEND SECURED CREDITOR REMOVE     ADD     AMEND

INDIVIDUAL

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

BODY CORPORATE

Name:

Identification Number:

Phone Number:

 

Physical Address:

Postal Address:

Email Address:

Details of person(s) acting on behalf of the corporate body

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

AN UNINCORPORATED BODY

Name:

Identification Number:

Phone Number:

 

Physical Address:

Postal Address:

Email Address:

Person(s) registered as proprietors with an interest in the unincorporated body

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

Details of person(s) acting on behalf of the unincorporated body

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

 

Amend maximum secured amount:

Currency:

Amount:

 

Amend date of effectiveness or perfection for any prior registration under any other written law

 

C.   AMEND DESCRIPTION OF THE COLLATERAL OTHER THAN SERIAL NUMBERED GOODS

 

D. AMEND DESCRIPTION OF THE COLLATERAL WITH SERIAL NUMBERS

 

E. PARTIAL DISCHARGE (description of collateral to be discharged)

 
 

    F. FULL DISCHARGE

    G. SUBORDINATION OF SECURITY INTEREST

 

    Financing Statement Number of security interest being subordinated

    Financing Statement Number of security interest benefiting from the subordination

1. SECURED CREDITOR SUBORDINATING ITS SECURITY INTEREST

INDIVIDUAL

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Other Form of Identification

   

Residential Address:

Postal Address:

Email Address:

BODY CORPORATE

Name:

Identification Number:

Phone Number:

 

Physical Address:

Postal Address:

Email Address:

AN UNINCORPORATED BODY

Details of person(s) acting on behalf of the corporate body

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

Name:

Identification Number:

Phone Number:

 

Physical Address:

Postal Address:

Email Address:

Person(s) registered as proprietors or with an interest in the unincorporated body

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

Details of person (s) acting on behalf of the unincorporated body

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

     

2. SECURED CREDITOR WHO IS THE BENEFICIARY OF SUBORDINATION

Financing Statement Number of the Beneficiary of Subordination

INDIVIDUAL

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Driver’s Licence

   

Other Form of ldentification

   

Residential Address:

Postal Address:

Email Address:

BODY CORPORATE

Name:

   

Identification Number:

Phone Number:

 

Physical Address:

Postal Address:

Email Address:

Details of person (s) acting on behalf of the corporate body

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

AN UNINCORPORATED BODY

Name:

   

Identification Number:

Phone Number:

 

Physical Address:

Postal Address:

Email Address:

Person(s) registered as proprietors or with an interest in the unincorporated body

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

Details of person (s) acting on behalf of the unincorporated body

Surname:

First Name:

Middle Name (if any)

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

H. EXTEND TERM OF EFFECTIVENESS OF REGISTRATION

The term of this registration shall be extended for the period of [ ]:

If no period is specified the term of this registration is extended for five (5) years:

I. COURT IF AMENDMENT ORDERED PURSUANT TO A COURT ORDER

Cause Number:
Provide a summary of the order

 

STATUTORY DECLARATION

I/We .................................... do solemnly declare that the information registered using my login and credentials is true and complies with the Act and I/we make this solemn declaration conscientiously believing the same to be true to the best of my/our knowledge and belief.

Name: ..................................... Signature: ............................
Date: ....................................., 20.........

It is the secured party’s responsibility to ensure that all required information is provided and entered in the designated field of the financing statement in a legible manner and that the information is complete, accurate and legally effective.

 

FORM V

[Regulation 13]

The Movable Property (Security Interest) Act, 2016

(Act No. 3 of 2016)

The Movable Property (Security Interest) (General) Regulations, 2016

REGISTER

Date of registration:

 

Date of expiration, if less than five years:

 

Date of prior registration of the perfected security interest:

 

A. DEBTOR

INDIVIDUAL

Surname:

First Name

Middle Name (if any)

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Other Form of Identification:

Residential Address:

Postal Address:

Email Address:

BODY CORPORATE

Name:

Registration Number:

Phone Number:

 

Physical Address:

Postal Address:

Email Address:

AN UNINCORPORATED BODY

Name:

Identification Number:

Phone Number:

 

Physical Address:

Postal Address:

Email Address:

Person(s) registered as proprietors or with an interest in the unincorporated body

Surname:

First Name:

Middle Name (if any):

Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

Details of person(s) acting on behalf of the unincorporated body

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

     

B. SECURED CREDITOR

INDIVIDUAL

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

BODY CORPORATE

Name:

Registration Number:

Phone Number:

 

Physical Address:

Postal Address:

Email Address:

Details of person(s) acting on behalf of the corporate body

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

AN UNINCORPORATED BODY

Name:

Identification Number:

Phone Number:

 

Physical Address:

Postal Address:

Email Address:

Person(s) registered as proprietors or with an interest in the unincorporated body

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

Details of person(s) acting on behalf of the unincorporated body

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

Maximum Secured Amount:

Currency:

Amount:

Date of effectiveness or perfection for any prior registration under any other written law

 

C. DESCRIPTION OF COLLATERAL OTHER THAN SERIAL NUMBERED GOODS

 
   

D. DESCRIPTION OF SERIAL NUMBERED GOODS

 
 

E. TYPE OF GOODS

    Consumer goods

    Non-consumer goods

   

F. ENFORCEMENT

 

Date of Enforcement Notice

 

Date of Extinguishment Notice

 

Date of Disposal of Collateral

 

 

FORM VI

[Regulations 17(1) and 18(1)]

The Movable Property (Security Interest) Act, 2016

(Act No. 3 of 2016)

The Movable Property (Security Interest) (General) Regulations, 2016

SEARCH OR REQUEST FOR STATUS OF FINANCING STATEMENT

I .......................................................................................... (name of person) request for:

    SEARCH

    CERTIFICATE OF STATUS OF FINANCING STATEMENT

Search criteria

    DEBTOR

    FINANCING STATEMENT REGISTRATION NUMBER

    SERIAL NUMBER

    OTHER SEARCH CRITERIA

Date: …………………………………… Signature: ………………………..

 

FORM VII

[Regulation 18(2)]

The Movable Property (Security Interest) Act, 2016

(Act No. 3 of 2016)

The Movable Property (Security Interest) (General) Regulations, 2016

CERTIFICATE OF STATUS OF A REGISTERED FINANCING STATEMENT

Date:

Time of search:

Details of creditor and debtor:

Description of collateral:

 

This is to certify that financing statement registration number ................ has the following status:

    Duly registered on ......................................................................................................

    Effective until ..............................................................................................................

    Discharged on ............................................................................................................

    Extinguished on ..........................................................................................................

    The following corresponding registrations were retrieved:

Financing statement registration number:

Identification number of debtor:

Collateral description:

 

FORM VIII

[Regulation 19]

The Movable Property (Security Interest) Act, 2016

(Act No. 3 of 2016)

The Movable Property (Security Interest) (General) Regulations, 2016

ENFORCEMENT NOTICE OF CREDITOR’S RIGHTS

Date:

Financing Statement Registration Number:

 

A. DEBTOR AGAINST WHICH ENFORCEMENT IS SOUGHT

INDIVIDUAL

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Other Form of Identification

Residential Address:

Postal Address:

Email Address:

BODY CORPORATE

Name:

Identification Number:

Phone Number:

 

Physical Address:

Postal Address:

Email Address:

AN UNINCORPORATED BODY

Name:

Identification Number:

Phone Number:

 

Physical Address:

Postal Address:

Email Address:

B. SECURED CREDITOR

INDIVIDUAL

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Driver's Licence

Other Form of Identification

Residential Address:

Postal Address:

Email Address:

BODY CORPORATE

Name:

Identification Number:

Phone Number:

 

Physical Address:

Postal Address:

Email Address:

Details of person(s) acting on behalf of the corporate body

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

AN UNINCORPORATED BODY

Name:

Identification Number:

Phone Number:

Email Address:

Person(s) registered as proprietors or with an interest in the unincorporated body

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

Details of person(s) acting on behalf of the unincorporated body

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

     

C. COLLATERAL OTHER THAN SERIAL-NUMBERED GOODS SUBJECT TO ENFORCEMENT

Indicate description of collateral subject to enforcement

 

D. COLLATERAL THAT IS SERIAL-NUMBERED GOODS SUBJECT TO ENFORCEMENT

 

It is the secured party’s responsibility to ensure that all required information is provided and entered in the designated field of the financing statement in a legible manner and that the information is complete, accurate and legally effective.

 

FORM IX

[Regulation 20]

The Movable Property (Security Interest) Act, 2016

(Act No. 3 of 2016)

The Movable Property (Security Interest) (General) Regulations, 2016

NOTICE OF DISPOSAL OF COLLATERAL

(Section 79)

To: ....................................................... [debtor, registered creditor or any other interested person]

 

NOTICE IS GIVEN that after fourteen days from ......................................., 20......... (Indicate date) ................................................................... [indicate name of creditor] being the secured creditor in respect of the collateral pledged by ........................................................... [indicate name of debtor] under financing statement number .................................................................., intends to dispose of the collateral in accordance with section 78 of the Movable Property (Security Interest) Act, 2016, unless the collateral is redeemed in accordance with section 85 of that Act.

 

Date: ........................................................................................................................................

Name of secured creditor: ...........................................................................................................

Name and title of the person that issued this Notice on behalf of secured party: ...............................

.................................................................................................................................................

It is the secured party’s responsibility to ensure that all required information is provided and entered in the designated field of the financing statement in a legible manner and that the information is complete, accurate and legally effective.

 

FORM X

[Regulation 21]

The Movable Property (Security Interest) Act, 2016

(Act No. 3 of 2016)

The Movable Property (Security Interest) (General) Regulations, 2016

PROPOSAL AND NOTICE OF RETENTION OF COLLATERAL

(Section 83)

Date: ............................................................................

To: .......................................................... [debtor, registered creditor or any other interested person]

NOTICE IS GIVEN that ..................................................... [indicate name of debtor] having defaulted under a security agreement perfected under financing statement number ....................................... in favour of ......................................... [indicate name of creditor], the secured creditor proposes to retain the collateral in full satisfaction of the debt, and the obligations due shall, as a result, be deemed fully discharged.

You have the right to object to this proposal and notice of retention, or redeem the collateral in accordance with sections 84 and 85 of the Movable Property (Security Interest) Act, 2016.

If you have any objection to this proposal and notice to retain the collateral in full satisfaction of the debt, you must send a notice of objection pursuant to section 84 of the Act.

Unless you redeem the collateral or object within fourteen days from the date of receipt of this notice, you will be deemed to have consented to this proposal and will have no further right to object. The collateral shall be retained in full satisfaction of the debtor’s obligation as described in this proposal and notice.

Name of secured creditor: ........................................................................................................

Name of the person that issued this Notice on behalf of secured party:

.....................................................................................................................................................

[Indicate name and title of the person that signed this demand letter on behalf of secured party]

It is the secured party’s responsibility to ensure that all required information is provided and entered in the designated field of the financing.

 

FORM XI

[Regulation 22]

The Movable Property (Security Interest) Act, 2016

(Act No. 3 of 2016)

The Movable Property (Security Interest) (General) Regulations, 2016

NOTICE OF EXTINGUISHMENT OF SECURITY INTEREST

(Section 80)

BE INFORMED THAT FOLLOWING THE DISPOSAL OF THE COLLATERAL SECURED BY THE FINANCING STATEMENT REFERRED TO IN THIS NOTICE, ALL SECURITY INTERESTS IN THE COLLATERAL SECURED BY THE FINANCING STATEMENT HAVE BEEN EXTINGUISHED

Date:

Date of Disposal:

Financing Statement Registration Number:

Financing Statement Registration Number of Subordinate Security Interest:

SECURED CREDITOR

INDIVIDUAL

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Driver's Licence:

Other Form of Identification:

Residential Address:

Postal Address:

Email Address:

BODY CORPORATE

Name:

Identification Number:

Phone Number:

 

Physical Address:

Postal Address:

Email Address:

Details of person(s) acting on behalf of the corporate body

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

AN UNINCORPORATED BODY

Name:

Identification Number:

Phone Number:

Email Address:

Person(s) registered as proprietors or with an interest in the unincorporated body

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

Details of person(s) acting on behalf of the unincorporated body

Surname:

First Name:

Middle Name (if any):

National Registration Card or Passport Number:

Phone Number:

Date of Birth:

Residential Address:

Postal Address:

Email Address:

It is the secured party’s responsibility to ensure that all required information is provided and entered in the designated field of the financing statement in a legible manner and that the information is complete, accurate and legally effective.

 

SECOND SCHEDULE

[Regulation 25]

MODEL OR STANDARD SECURITY AGREEMENT

(Section 34)

THIS AGREEMENT is made on the ......................................... day of ............................., 20.......... BETWEEN ..................................................................... (hereinafter called "the debtor") of the one part and ................................... (hereinafter called "the secured creditor") of the other part whereby it is agreed as follows:

1. GRANT OF SECURITY INTEREST

   (a)   Security Interest

      As general and continuing security for the payment and performance of all obligations of the debtor to the secured creditor, the debtor grants to the secured creditor a security interest in all right, title and interest that the debtor now has or may have or acquire in any manner in the following property particularly described in the Schedule and collectively called "the collateral".

   (b)   Creation of Security Interest

      The debtor acknowledges that value has been given and agrees that the security interest granted under this Agreement is effectively created upon the execution of this Agreement.

2. REPRESENTATIONS, WARRANTIES AND COVENANTS

   (a)   Representations and Warranties

      The debtor represents and warrants to the secured creditor that—

         (i)   legal title in the collateral is vested in the debtor; and
         (ii)   the debtor has the capacity to enter into this Agreement.

   (b)   Covenants

      The debtor covenants with the secured creditor that the debtor shall—

         (i)   not change its name without first giving written notice to the secured creditor of its proposed new name and if the debtor is a corporation, not amalgamate with any other corporation, without the prior written consent of the secured creditor;
         (ii)   preserve the value of the collateral, and carry on its business in compliance with all applicable laws and regulations;
         (iii)   not permit any collateral consisting of movable property to be affixed to immovable property or to other movable property so as to become a fixture or accession;
         (iv)   keep the collateral free and clear of all liens, security interests, mortgages, charges, assignments and other encumbrances or interests except as permitted in writing by the secured creditor;
         (v)   pay all taxes, levies, assessments and government fees or dues payable in respect of the collateral as and when the same become due, and furnish to the secured creditor, when requested, evidence of such payment; and
         (vi)   whenever requested by the secured creditor, furnish to the secured creditor in writing all information requested relating to the collateral, and the secured creditor shall be entitled to inspect the collateral and make copies of all information relating to the collateral and for such purposes the secured creditor shall have access to all premises where the collateral may be found.

3. INSURANCE

   (a)   Insurance covenant

      The debtor shall obtain and maintain, at its own expense, insurance cover against loss or damage to the collateral including, without limitation, loss by fire, theft, collision and such other risks as are customarily insured against for each type of collateral, in an amount not less than the full insurable value thereof, with such insurers as are reasonably satisfactory to the secured creditor.

   (b)   Secured creditor loss payee

      All insurance policies must name the secured creditor as an additional insured and loss payee and must provide that the insurer shall give the secured creditor at least 15 days written notice of intended cancellation or non-renewal. At the secured creditor’s request, the debtor shall furnish the secured creditor with evidence satisfactory to the secured creditor that the required insurance cover is in effect. The debtor shall forthwith give the secured creditor notice of any loss or damage to the collateral.

4. DEALING WITH COLLATERAL

   (a)   Disposal of collateral by the debtor

      The debtor shall not sell, lease or otherwise dispose of any of the collateral without the prior written consent of the secured creditor, except that the debtor may, until an event of default occurs hereunder, dispose of inventory in the ordinary course of its business, but all proceeds of any such disposal shall continue to be subject to the security hereby granted.

   (b)   Proceeds held in trust for the secured creditor

      Where there is consent from the secured creditor, all proceeds received by the debtor from the collection or disposal of collateral or otherwise shall be received by the debtor as trustee for the secured creditor, be held separate and apart from other property and be paid over to the secured creditor upon request.

   (c)   Collateral held by the secured creditor

      In the holding of any collateral, the secured creditor and any agent on its behalf is only bound to exercise the same degree of care as it would exercise with respect to similar property of its own of similar value held in the same place. The secured creditor and any agent on its behalf shall be deemed to have exercised reasonable care with respect to the custody and preservation of the collateral if it takes such action for that purpose as the debtor reasonably requests in writing, but failure of the secured creditor or its agent to comply with any such request shall not of itself be deemed a failure to exercise reasonable care.

5. DEFAULT AND REMEDIES

   (a)   Events of default

      The debtor shall be in default under this agreement upon the occurrence of any of the following events (herein referred to as an "event of default"):

         (i)   the debtor does not pay to the secured creditor when payment is due under the obligation;
         (ii)   the debtor does not perform any of its covenants or obligations under this agreement;
         (iii)   any representation or warranty made by the debtor herein or in any document provided at any time to the secured creditor in connection with this Agreement is incorrect or misleading in any material respect;
         (iv)   the debtor ceases or threatens to cease to carry on the business currently being carried on by it or a substantial portion thereof;
         (v)   the debtor becomes insolvent;
         (vi)   the commencement of any proceeding or the taking of any step by or against the debtor—
            A. for the bankruptcy, reorganisation, liquidation, dissolution or winding-up of the debtor;

            B. for an arrangement or compromise with its creditors; or

            C. for the appointment of a trustee, receiver, custodian, liquidator or any other person with similar powers with respect to the debtor or any part of the collateral; or
         (vii)   the collateral or any part thereof is seized or otherwise attached or is subject to a taking of possession.

   (b)   Consequences of a default

      On or after the occurrence of any event of default, at the option of the secured creditor—

         (i)   any or all of the obligations not payable shall become immediately payable; and
         (ii)   the security granted hereby shall become enforceable.

   (c)   Remedies

      In addition to any right or remedy otherwise provided herein or by law, on or after the occurrence of any event of default, the secured creditor shall have the rights and remedies set out below, all of which may be enforced successively or concurrently—

         (i)   the secured creditor may, without court order, take possession of the collateral and require the debtor to assemble the collateral and deliver or make the collateral available to the secured creditor at such places as may be specified by the secured creditor;
         (ii)   the secured creditor may take such steps as it considers desirable to maintain, preserve or protect the collateral;
         (iii)   the secured creditor may enforce any rights of the debtor in respect of the collateral;
         (iv)   the secured creditor may sell, lease or otherwise dispose of the collateral at a public auction;
         (v)   the secured creditor may accept the collateral in satisfaction of the obligations in the manner provided by the Act; or
         (vi)   the secured creditor may appoint a receiver or receiver and manager (each herein referred to as the "receiver") of the whole or any part of the collateral and may remove or replace such receiver from time to time.

6. GENERAL

   (a)   Waivers by secured creditor

      The secured creditor may—

         (i)   grant extensions of time;
         (ii)   abstain from taking and perfecting security interest;
         (iii)   give up or subordinate any security interest;
         (iv)   accept compositions or compromises;
         (v)   grant releases, and discharges; and
         (vi)   otherwise waive rights against the debtor, debtors of the debtor, guarantors and others and with respect to the collateral and other security interest as the secured creditor sees fit. No such action or omission shall reduce the obligations or affect the secured creditor’s rights hereunder.

   (b)   Copy of documents and consent to registration

      The debtor shall be entitled to a copy of this Agreement. The debtor consents to the registration of a financing statement relating to this agreement by the secured creditor.

   (c)   Severability

      If any provision of this Agreement were to be found invalid or unenforceable, the remaining terms and provisions of this Agreement shall remain in effect.

   (d)   Governing law

      This Agreement shall be governed by and construed in accordance with the Laws in Zambia.

IN WITNESS WHEREOF the parties have executed this Agreement.

DEBTOR

Debtor’s name and ID Number: .................................................................................................

Signature: ...............................................................................................................................

Date of Execution: ...................................................................................................................

WITNESS FOR DEBTOR

Name and ID Number: ..............................................................................................................

Signature: ...............................................................................................................................

SECURED CREDITOR

Secured Creditor's Name and ID Number: .................................................................................

Signature: .................................................................................................................................

Date of Execution:    .....................................................................................................................

WITNESS FOR SECURED CREDITOR

Name and ID Number: ..............................................................................................................

Signature: ...............................................................................................................................

 

SCHEDULE

List of Collateral

Type of collateral

Consumer good

Non-consumer goods

Description of collateral

   

{/mprestriction}