BUILDING SOCIETIES ACT: SUBSIDIARY LEGISLATION(CHAPTER 412 )

2. Designation of authorised banks

[Order by the Minister]

SI 2 of 1969,

SI 141 of 1971,

SI 122 of 1982,

SI 144 of 1982.

1. Title

This Order may be cited as the Building Societies Act (Authorised Banks) Order.

2. Designation of authorised banks

The Minister has designated the banks shown in the First and Second Schedules as the banks with which building societies are authorised to keep money.

SCHEDULE

[Paragraph 2]

REGISTERED ACCEPTING HOUSE

1. Merchant Bank (Zambia) Limited

2. Barclays Bank of Zambia Limited

3. Standard Chartered Bank Zambia Limited

4. Zambia National Commercial Bank Limited

5. Grindlays Bank International (Zambia) Limited

BUILDING SOCIETIES (AUTHORISED INVESTMENTS) ORDER

[Section 89]

Arrangement of Paragraphs

Paragraph

[Order by the Minister]

SI 33 of 1988.

1. Title

This Order may be cited as the Building Societies (Authorised Investments) Order.

2. Authorised investments

The Minister has authorised Zambia National Building Society to invest any part of its surplus funds in Zambia Housing Development Fund Limited.

BUILDING SOCIETIES (HOLDING OF LIQUID FUNDS) (ASSETS PRESCRIPTION) ORDER

[Section 93]

Arrangement of Paragraphs

Paragraph

2. Prescription of assets in which liquid funds may be held

[Order by the Governor of the Bank of Zambia]

SI 211 of 1973.

1. Title

This Order may be cited as the Building Societies (Holding of Liquid Funds) (Assets Prescription) Order.

2. Prescription of assets in which liquid funds may be held

It is hereby prescribed, with the consent of the Minister, that liquid funds may be held by the Zambia National Building Society in the capital stock of the Development Bank of Zambia.

BUILDING SOCIETIES (LIMIT OF REPAYMENTS TO INVESTORS AND LENDERS) ORDER

[Section 80]

[Currency mentioned in this regulation should be re-denominated as stipulated under S 4 of Re-denomination Act, 2012, read with S 29 of Bank of Zambia Act, 1996.]

Arrangement of Paragraphs

Paragraph

2. Limit of repayments

[Order by the Minister]

SI 134 of 1972,

SI 58 of 1979.

1. Title

This Order may be cited as the Building Societies (Limit of Repayments to Investors and Lenders) Order.

2. Limit of repayments

The maximum amount which the building society named in the first column of the Schedule hereto with the address specified in the second column thereof may repay to any single investor or lender in any one month of money invested with or borrowed by the said society whether such money are in the form of shares, deposits or loans (but not bank overdrafts), or in a combination of these, shall not exceed the amount specified in the third column of the said Schedule.

SCHEDULE

Name of Building Society	Registered Address	Limit of Repayments
Zambia National Building Society	Permanent House Cairo Road P.O. Box 420 Lusaka	K300,000

[Am by SI 58 of 1979.]

BUILDING SOCIETIES (HOLDING OF LIQUID FUNDS) (ASSETS PRESCRIPTION) ORDER

[Section 93]

Arrangement of Paragraphs

Paragraph

2. Prescription of assets in which liquid funds may be held

[Order by the Governor of the Bank of Zambia]

SI 44 of 1974.

1. Title

This Order may be cited as the Building Societies (Holding of Liquid Funds) (Assets Prescription) Order.

2. Prescription of assets in which liquid funds may be held

It is hereby prescribed, with the consent of the Minister, that liquid funds may be held by the Zambia National Building Society in the capital stock or shares of the Development Bank of Zambia.

BUILDING SOCIETIES (INVESTMENT OF SURPLUS FUNDS) (AUTHORISATION) ORDER

[Section 89]

Arrangement of Paragraphs

Paragraph

SI 144 of 1974,

SI 60 of 1975,

SI 161 of 1975,

SI 107 of 1979,

SI 167 of 1979.

1. Title

This Order may be cited as the Building Societies (Investment of Surplus Funds) (Authorisation) Order.

2. Authorised investments

The Zambia National Building Society is hereby authorised to invest any part of its surplus funds in acquiring the real property specified in the Schedule hereto.

SCHEDULE

[Paragraph 2]

1. Plots Nos 3 and 3A, Cairo Road, Lusaka; Plots Nos 20, 21, 22 and R/E of Plot No. 23, Cha Cha Cha Road, Lusaka.

2. Construction of houses in:

Chipata

Kasama

Mansa

Mongu

Solwezi

BUILDING SOCIETIES REGULATIONS

[Section 127]

[Currency mentioned in this regulation should be re-denominated as stipulated under S 4 of Re-denomination Act, 2012, read with S 29 of Bank of Zambia Act, 1996.]

Arrangement of Regulations

Regulation

3. Notice of sale of mortgaged property

2. Interpretation

4. Prescribed forms

5. Annual return and annexure to annual return

6. Annual accounts

7. Notes to annual accounts and return

8. Prescribed fees

9. Power to dispense with certain fees

10. Extension of time for compliance

FIRST SCHEDULE

SECOND SCHEDULE

THIRD SCHEDULE

[Regulations by the Minister]

SI 331 of 1969.

1. Title

These Regulations may be cited as the Building Societies Regulations.

2. Interpretation

In these Regulations, unless the context otherwise requires

"directors"™ expenses", where it occurs in the income and expenditure and appropriation account, includes any sums paid to or for a director in respect of expenses and the amount or estimated money value, as the case may be, of any other benefits received by the director and the contributions paid in respect of him, as a director, under any pension scheme;

"provision" means any amount written off or retained by way of providing for depreciation, renewals or diminution in value of assets or retained by way of providing for any known liability the amount of which cannot be determined with substantial accuracy;

"reserve" does not include any provision, but includes any amount written off or retained as a provision which, in the opinion of the directors, is in excess of that which is reasonably necessary for the purpose;

"Zambian citizen" means

(a) in relation to an individual, an individual who is a citizen of Zambia;

(b) in relation to an unincorporated association of persons, an association which is composed exclusively of persons who are citizens of Zambia;

(i) is certified under the hand of the Minister to be controlled by the State; or

(ii) whose membership is composed exclusively of persons who are citizens of Zambia, and all of whose directors are citizens of Zambia, and which is not controlled, by any means, directly or indirectly, outside Zambia or by persons who are not citizens of Zambia or who are associated in the capital structure thereof with persons who are not citizens of Zambia;

"Zambian controlled", in relation to any association of persons whether or not incorporated, means an association in which Zambian citizens are associated with other persons therein, if the Zambian citizens can override such other persons;

"non-Zambian" means not a Zambian citizen and not Zambian controlled.

3. Notice of sale of mortgaged property

The notice required to be sent by a building society to a mortgagor under sub-section (3) of section 76 of the Act shall set out the following particulars

(a) the date of the mortgage;

(b) the address or description of the property sold;

(d) the sum for which the property was sold;

(e) whether the sale was by public auction or private treaty;

(f) the date of completion of the sale.

4. Prescribed forms

Except as provided in these Regulations, every certificate issued under the Act and every application, notice and other document made or sent to the Registrar in pursuance of the Act such as is referred to in the headings of the forms contained in the First Schedule shall contain the particulars set out in, and be in the form of, the appropriate form contained in the said Schedule, which form may be varied as the circumstances require.

5. Annual return and annexure to annual return

In the annual return (Form BS.4), in the annexure to the annual return (Form BS.4/A) and in every statement or report annexed thereto

(a) every form, schedule and other statement shall be typewritten or printed on paper of foolscap size (approximately 33 centimeters by 20 centimeters);

(b) where appropriate, the word "Nil" shall be inserted against any heading or against the whole of any section;

(i) on page No. 1 of the annual return;

(ii) on schedules No. 4 (b) to 7 inclusive of the annual return.

6. Annual accounts

(1) For the purposes of sub-section (2) of section 34 of the Act, the income and expenditure and appropriation account and balance sheet of a building society shall contain the particulars and be in the form set out in the Second Schedule, except that any heading contained therein may be omitted if the entries in respect of such heading would be "Nil" and provided that the said account and balance sheet may contain such other particulars as the building society thinks fit.

(2) There shall be included against every heading

(a) in the income and expenditure and appropriation account, the corresponding amount for the immediately preceding financial year;

(b) in the balance sheet, the corresponding amount at the end of the immediately preceding financial year.

7. Notes to annual accounts and return

(1) There shall, if not otherwise shown, be stated by way of notes to the income and expenditure and appropriation account, both in the annual accounts and in the annual return, every material respect in which any items shown therein are affected

(a) by transactions of an exceptional or non-recurrent nature; or

(b) by any change in the basis of accounting.

(2) There shall, if not otherwise shown, be stated by way of notes to the balance sheet, both in the annual accounts and in the annual return, details

(a) of the market value of each class of investment;

(b) of any charges on the building society's assets and of any money owing by the society in respect of deposits, loans and overdrafts which are wholly or partially secured;

(d) of any contracts for capital expenditure not provided for, if material;

(e) of any increases or decreases in the reserves or provisions, giving the sources from which the increases have been derived and how the amounts of any decreases have been applied;

(f) of commitments for advances not yet made.

8. Prescribed fees

The fees set out in the Third Schedule shall be payable in advance to the Registrar.

9. Power to dispense with certain fees

The Registrar may dispense with the fee for inspection and copies of documents in cases where he may consider it in the public interest so to do and may, if he thinks fit, reduce or dispense with the fee for an award in a dispute.

10. Extension of time for compliance

The Registrar may, on the application of any building society, grant to the society an extension of time for compliance by it with these Regulations or with any specified provisions thereof, if he is satisfied that it would be a hardship to the society to comply therewith.

FIRST SCHEDULE

[Regulation 4]

PRESCRIBED FORMS

Form	Title	Building Societies Act Section
BS.1	Application for a certificate of registration on the establishment of a building society ...............................................................................
BS.2	Certificate of registration of a building society........................................	3 and 6
BS.3	Notice of change of directors, manager or secretary ..............................
BS.4	Annual return ......................................................................................
BS.4/A	Annexure to annual return (properties sold, mortgages transferred) ..........
BS.5	Submission of a dispute ......................................................................
BS.6	Application for approval of a special advance .........................................
BS.7	Certificate of valuation ..........................................................................
BS.8	Notice to prospective borrower where security is to be taken from third party ...........................................................................................
BS.9	Monthly return to Bank of Zambia ........................................................
BS.10	Notice of change of name ...................................................................
BS.11	Certificate of registration of change of name ..........................................
BS.12	Notice of change of address ................................................................
BS.13	Certificate of registration of change of address ......................................
BS.14	Application to register an alteration of rules (being a substitution of an entire set of rules) .........................................................................
BS.14/A	Application to register an alteration of rules (not being a substitution of an entire set of rules) ........................................................................
BS.14/B	Statutory declaration to accompany application to register an alteration of rules .........................................................................................
BS.15	Certificate of registration of alteration of rules .........................................
BS.16	Notice of union of societies .................................................................
BS.17	Notice of transfer of engagements .......................................................
BS.18	Application for confirmation of union or transfer of engagements ..............
BS.19	Notice of application for confirmation of union or transfer of engagements ...
BS.20	Instrument of dissolution ......................................................................
BS.21	Certificate of registration of instrument of dissolution ...............................
BS.22	Application for approval to incur expenditure on real assets exceeding K100,000 in respect of any single transaction ...................................
BS.23	Application for inspection of a building society's documents ....................

FORM BS.1

BUILDING SOCIETIES ACT

[Section 3]

APPLICATION FOR A CERTIFICATE OF REGISTRATION ON THE ESTABLISHMENT OF A BUILDING SOCIETY

To: THE REGISTRAR OF BUILDING SOCIETIES

1. We, the undersigned, whose names, addresses and subscription shares are

Name	Address	Subscription Shares
		K
1.
2.
3.
4.
5.

Intended Secretary hereby apply for a Certificate of Registration to be granted in respect of a society intended to be established under the Building Societies Act to be called. ...................................................................................................................... Building Society.

2. Matters required to be provided for in the Rules Number of Rule Pursuant to sections 3 (1) (a) and 3 (1) (b) of the said Act, we herewith transmit two printed copies of the rules agreed upon by us for the government of the society, each copy of which is signed by us and by the intended secretary.

The matters required to be provided for in the rules of a building society by section 11 of the said Act are provided for in the rules transmitted herewith as follows

Matters required to be for in the Rules	Number of Rule
(a) the name of the society and the address of its chief office or place of meeting;
(b) the manner in which the stock or funds of the society is or are to be raised;
(c) the manner in which a person may become a member of the society and the manner in which he may cease to be a member;
(d) the purposes to which the funds of the society are to be applied;
(e) provision that the society shall not, except with the approval of the Minister, make advances on the security of freehold or leasehold estate or in respect of any development, lands or buildings, situated outside the territorial limits of Zambia;
(f) the classes of shares to be issued and the preferential and other rights and conditions attached to each class of shares;
(g) the terms and conditions on which deposits are to be accepted and repaid;
(h) provision that the society reserves the right to make all repayments, whether of shares, deposits, loans or otherwise, in Zambian currency;
(i) the manner in which advances are to be made and repaid and the conditions on which a borrower can redeem the amount due from him before the end of the period for which the advance was made;
(j) the manner in which losses are to be ascertained and provided for;
(k) whether the society intends to borrow money and if so, within what limits, not exceeding those prescribed by the Building Societies Act;
(l) the manner of appointing, remunerating and removing the board of directors and other officers, their powers and duties, and the manner of remunerating auditors;
(m) the manner of calling and holding meetings, the giving of notice thereof, form of notice, quorum, voting rights, right to requisition meetings, procedure to be observed at meetings, the right to demand a poll, and the manner in which a poll is to be taken;
(n) the manner of settling disputes, subject to the provisions of the Building Societies Act;
(o) provision for an annual or more frequent audit and the inspection by the auditors of the titles, mortgage deeds and other securities held by the society;
(p) provision for the custody of the titles, mortgage deeds and other securities belonging to or held by the society;
(q) provision for the device, custody and use of the society's common seal;
(r) the fines and forfeitures, if any, to be imposed on members of the society;
(s) the manner in which the society may be dissolved.

3. Pursuant to section 3 (1) (c) of the said Act, we hereby declare that we have subscribed for the shares enumerated in paragraph 1 above in the amounts severally shown, and that we have paid fully in cash the said sums into an account in the name of ................................................ Building Society (information) with the.............................................................................. Bank. On receipt of the Certificate of Registration, the said shares will be allotted to us and the conditions, as stated in section19 (1) of the said Act, shall attach to the issue of those shares.

4. Pursuant to section 3 (1) (d) of the said Act, we hereby declare that the total sum subscribed as fixed- term investments with the Society for a period of not less than five years by way of

(a)	Shares (including the amounts shown in paragraph 1)	(K	)
(b)	Deposits	(K	)
(c)	Negotiated loans	(K	)

amounts to K ................................................................................................................... ( kwacha), and that these amounts, which are in addition to the deposit required to be made to the Bank of Zambia, have been paid fully in cash into an account in the name of .......................................................................................... Building Society (information) with the ................................................... Bank.

On receipt of the Certificate of Registration, the said shares, deposits and negotiated loans will be allotted in full. In support we enclose a certificate from the ................................................................................................................................................. Bank for the amount standing to the credit of .......................................................................................... Building Society (information) as well as other documentary evidence justifying the difference.

5. Pursuant to section 3 (1) (e) of the said Act, we enclose a certificate from the Governor of the Bank of Zambia stating that we have deposited with the Bank of Zambia cash and securities acceptable to him to a total value of K100,000 and that such deposit shall on registration of the Society be subject to the conditions set out in section 5 of the said Act.

6. Pursuant to section 3 (2) of the said Act, we enclose cash/cheque amounting to K.................................in respect of the prescribed fee.

Signatures:

1. .....................................................

2. ......................................................

3. ......................................................

4. .......................................................

5. ........................................................

Intended Secretary

Address for reply	.......................................................................................................................
	.......................................................................................................................
	.......................................................................................................................
	Date ...............................................................................................................

FORM BS.2

BUILDING SOCIETIES ACT

[Sections 3 and 6]

CERTIFICATE OF REGISTRATION OF A BUILDING SOCIETY

Registration No.:........................

This is to certify that ..................................................... Building Society, whose Chief Office is situated at ........................................... has this .......................................................... day of.......................................................,20...... been registered under the Building Societies Act.

..............................................................................
Registrar of Building Societies

FORM BS.3

BUILDING SOCIETIES ACT

(Section 28)

NOTICE OF CHANGE OF DIRECTORS, MANAGER OR SECRETARY

............................................ Building Society Registration No. .....................................................................

To: THE REGISTRAR OF BUILDING SOCIETIES

Notice is hereby given of

(a) the appointment to office of the undermentioned persons

Name (in full)	Address	Office to which appointed	Date of appointment

(b) the relinquishment of office of the undermentioned persons

Name (in full)	Address	Office relinquished	Date of relinquishment

	..............................................................................
Date................................................	Secretary

FORM BS.4

BUILDING SOCIETIES ACT

[Section 51]

ANNUAL RETURN FOR THE YEAR ENDED..............

(To be submitted to the Registrar in duplicate within 28 days of the Annual General Meeting)

Name of Society: .................................................................................................................................

Registered Office: ...............................................................................................................................

Date of Incorporation: ..........................................................................................................................

Date on which the Annual General Meeting was held: ........................................................................

Number of branch offices staffed by employees of the Society: .........................................................

DIRECTORS, MANAGER AND SECRETARY

		Name	Address	Nationality
Directors	{
Manager
Secretary

SHARES ACCOUNT No. 1

Due to shareholders at beginning of year Add : Subscriptions Interest, dividend and bonus Other credits - - -	K	K
Deduct: Withdrawals (including interest, dividend and bonus paid out) Other debiits - - -
Due to shareholders at end of year (Schedule 1)

DEPOSITS AND LOANS ACCOUNT No. 2

(a) OTHER THAN BANKS

Due to creditors for deposits and loans at beginning of year

Add :

Receipts from depositors

Interest to depositors

Other credits -

-

-

Deduct:

Withdrawals (including interest paid out)

Other debiits -

-

-

{mprestriction ids="2,3,5"}

Due to creditors for deposits and loans at end of year (Schedule 2)

(b) BANKS

Due to Banks on loans and overdrafts at beginning of year Add : Additions during the year Interest Other credits - - -	K	K
Deduct: Repayments (including interest paid out) Other debiits - - -
Due to Banks on loans and overdrafts at end of year

INVESTMENTS ACCOUNT No.3

Book value and accrued interest at beginning of year Add : Cost of investment made: Government securities Local Authority securities Other quoted securities Short-term money market deposits Bank deposits or loans deposits Other investments	K	K
Sub-Total
Surplus on realisation of investments Interest and dividends receivable Other debiits - - -
Deduct: Proceeds from investments realised: Government securities Local Authority securities Other quoted securities Short-term money market deposits Bank deposits or loans Other investments
Sub-Total
Loss on realisation of investments Interest and dividends received Other credits - - -
Book value and accrued interest at end of year Less: Provision for loss on realisation
Net value of investments (Schedule 3)

ADVANCES ACCOUNT No. 4

Due on advances at beginning of year Add: Advances made on mortgages (Schedule 5) Collective advances made Interest charged Insurance premiums charged Other debits - - - - -	K	K
Deduct: Repayments of advances and interest received Insurance premiums received Loss on realisation of mortgages Other credits - - - - -
Due on advances at end of year Less: Provision for anticipated loss
Net value of advances (Schedule 4)

INCOME AND EXPENDITURE AND APPROPRIATION ACCOUNT No. 5

Last Year

INCOME

Interest/Dividends

on advances on mortgages

on collective advances

on Government securities

on other quoted securities

on short-term money market deposits

on bank deposits or loans

on other investments

Valuation fees and expenses

Other fees, commissions and fines

Rents and other income from letting property owned by the Society

Surplus on realisation of mortgages

Surplus on realisation of investments

Surplus on realisation of assets

Other income -

Last Year

EXPENDITURE

Management expenses

Directors"™ fees

Directors"™ expenses

Staff costs and expenses

Auditors"™ fees and expenses

Office accommodation and expenses

Advertising

Commission and agency fees

Other management expenses -

INCOME AND EXPENDITURE AND APPROPRIATION ACCOUNT No. 5

(continued)

Last Year

brought forward

Valuation fees and expenses

Interest

on deposits and loans other than Banks

on loans or overdrafts from Banks

Depreciation on land and buildings owned by the
Society

Depreciation on other fixed assets

Loss on realisation of mortgages

Loss on realisation of investments

Loss on realisation of assets

Other expenditure -

APPROPRIATION

Last Year K	APPROPRIATION Surplus for the year-excess of income over expenditure Add : Unappropriated revenue brought forward Transfers from Reserves - -	K
	Deduct: Transfers to Reserves - -
	Deduct: Interest, dividends and bonuses to shareholders for the period ended ....................................................... ..........................................................................

BALANCE SHEET

Last Year K	ASSETS Advances outstanding: Ordinary (up to K50,000) Special (over K50,000) Collective	K	K
( )	Less provision for anticipated losses
	Investments at cost: Zambia Government securities Local Authority securities Short-term money market deposits Other investments
( )	Add interest accrued Less provision for anticipated losses
	Cash at Bank and in hand Sundry Debtors and payments in advance Land and Buildings: Balance as at ..... Additions
( )	Disposals
( )	Depreciation
	Other fixed assets: Balance as at ..... Additions
( )	Disposals
( )	Depreciation
	Other assets

Last Year

LIABILITIES

(a) Shareholders"™ Funds

Shares (by classification)

Interest, dividends and bonuses accrued

General Reserve

Other Reserves

Unappropriated revenue

TOTAL SHAREHOLDER"™S FUNDS

(b) Other Credit Balances

Deposits and Loans (including interest accrued)

Other than Banks

Banks

Sundry Creditors and accrued expenses

Other provisions

SCHEDULE No. 1: SHARES ON ISSUE AT END OF YEAR

Classes of Shares	Shares on	No. of members	Normal rates of Interest/Dividend
Issue K	holding such shares	At end of year	Changes during year

Add : Interest, dividends and bonuses accrued	-	-	-	-
TOTAL ACCOUNT No. 1

Total number of members:

Number of shareholding members:

Number of borrowing members:

SCHEDULE No. 2: DEPOSITS AND LOANS HELD AT END OF YEAR

(OTHER THAN BANKS)

	Initial Terms or Periods of Notice
Interest Rate	Under 3 months	3 months up to 6 months	6 months up to 1 year	1 year up to 2 years	2 years up to 3 years	3 years and over	Total Amount Owing
% % % % % % % % % % % % % % % % % % %	K	K	K	K	K	K	K
TOTALS

a)

Number of creditors for deposits and loans, other than Banks ....................................................

Details of changes in interest rates made during year:

Terms	From %	To %	Operative Date
.......................................	.......................................	.......................................	.......................................
.......................................	.......................................	.......................................	.......................................

SCHEDULE No. 3: INVESTMENTS HELD AT END OF YEAR

			Book Value
Nominal Value	Market Value	This year	Last year
(a) Government Securities From end of year to final maturity: Up to 6 years Over 6 to 15 years Over 15 years	K	K	K	K
a)
(b) Local Authority Securities From end of year to final maturity: Up to 6 years Over 6 to 15 years Over 15 years
b)
(c) Other quoted securities
c)
(d) Short-term money market deposits Treasury Bills (G.R.Z.) Others
d)
(e) Bank deposits and loans At call Others
e)
(f) Other investments
f)
Total investments (a) to (f) Add total Interest accrued Deduct Provision for deficit on realisation

SCHEDULE No. 4: BALANCES OUTSTANDING ON ADVANCES AT END OF YEAR

(a) Classification by amounts outstanding:

	Number of	Outstanding per Balance Sheet
Advances	Borrowers	Total K	Originally covered by a Government Guarantee K
Ordinary advances Up to K5,000 K5,001 to K10,000 K10,001 to K15,000 K15,001 to K25,000 K25,001 to K50,000 Special advances-over K50,000 Collective advances
Deduct: Double countings Deduct: Provision for anticipated losses	-		-	-
TOTAL ACCOUNT NO. 4

(b) Classification by initial terms

	This Year	Last Year
	K	K
Advances with initial terms of-
Up to 6 years
Over 6 to 15 years
Over 15 to 20 years
Over 20 years

		Number	K
(i)	of which the Society has been 12 months or more in possession
(ii)	of which the Society has not been 12 months in possession, where the payments are 12 months or more in arrear
(iii)	for which Receivers or Managers have acted for 12 months or more
(iv)	situated outside the territorial limits of Zambia (give details)

SCHEDULE No. 5: ADVANCES MADE DURING YEAR ON MORTGAGES

Ordinary
(under K15.000)

Ordinary
(K15,000 to K50,000)

Special
(over K50,000)

Total

Individuals

Others

Individuals

Others

Individuals

Others

Individuals

Others

No.

(a) DWELLINGS UNDER CONSTRUCTION:

Borrower to occupy

Zambian citizen.......................................

Zambian controlled.......................................

non-Zambia.......................................

Borrower to let part or all

Zambian citizen.......................................

Zambian controlled.......................................

non-Zambian.......................................

Borrower intending to sell

Zambian citizen.......................................

Zambian controlled.......................................

non-Zambian.......................................

TOTAL (a)

(b) DWELLINGS-EXISTING:

Borrower to occupy

Zambian citizen.......................................

Zambian controlled.......................................

non-Zambian.......................................

Borrower to let part or all

Zambian citizen.......................................

Zambian controlled.......................................

non-Zambian.......................................

Borrower intending to sell

Zambian citizen.......................................

Zambian controlled.......................................

non-Zambian.......................................

TOTAL (b)

SCHEDULE No. 5: ADVANCES MADE DURING YEAR ON MORTGAGES (continued)

Ordinary
(under K15.000)

Ordinary
(K15,000 to K50,000)

Special
(over K50,000)

Total

Individuals

Others

Individuals

Others

Individuals

Others

Individuals

Others

No.

Zambian citizen.......................................

Zambian controlled.......................................

non-Zambia.......................................

TOTAL (c)

(d) BUSINESS AND OTHER PROPERTIES-EXISTING:

Zambian citizen.......................................

Zambian controlled.......................................

non-Zambian.......................................

TOTAL (d)

(e) TOTAL ALL PROPERTIES (a) to (d)

Zambian citizen.......................................

Zambian controlled.......................................

non-Zambia.......................................

TOTAL (e)

SCHEDULE No. 6: RATES OF INTEREST ON ADVANCES

Type of Security

Normal Rates at end of year

Particulars of Changes

Rates during year

Highest

Lowest

Owner-occupied houses

Staff housing

Speculative housing

Flats

Commercial buildings

Industrial buildings

Collective

Advances

SCHEDULE No. 7: COLLECTIVE ADVANCES MADE DURING YEAR

	Number	K
Government of Zambia
Quasi-governmental bodies
Local Authorities
Statutory Boards
Statutory Corporations
Corporate bodies
TOTAL

BS.4 (continued)

SCHEDULE No. 8: SPECIAL ADVANCES

Roll No.	Type of Properties	Total No. of Properties	Original Valuation of Properties	Total Amount Advanced	Present Debt	Advanced during year (included in 5)	Notes
1	2	3	4	5	6	7	8

TOTALS

SIGNATURE OF ANNUAL EVENTS

Signature:	Date:
............................................................Director	.........................................................................
............................................................Director	.........................................................................
.........................................Manager or Secretary	.........................................................................

AUDITORS REPORT

In accordance with section 53 of the Building Societies Act, the Auditor's Report may be annexed here.

FORM BS.4/A

BUILDING SOCIETIES ACT

[Section 52]

ANNEXURE TO ANNUAL RETURN FOR YEAR ENDED..................

.............................................................................................................................Building Society

I. PROPERTIES SOLD BY SOCIETY DURING YEAR

Details of original advance	Date of sale	Name and address of purchaser	Debt outstanding at date of sale	Expenses of sale	Gross proceeds of sale	Balance of debt written of	Net balance available to Mortgagor (Section 77)
Roll No.	Valuation	Date of advance	Amount advanced

II. MORTGAGES TRANSFERRED

Details of original advance

Date of transfer

Name and address of transferee

Debt outstanding at date of transfer

Consideration for transfer

Signature

Date

Roll No.

Valuation

Date of advance

Amount advanced

..................
Director

..................

..................
Director

..................
Manager or
Secretary

..................

FORM BS.5

BUILDING SOCIETIES ACT

[Section 56]

SUBMISSION OF A DISPUTE

Dispute between ........................................................................................................................ and

the ........................................................................................................................... Building Society.

Registration No. ..................................................

[The above-named parties agree to submit the dispute between them to the Registrar of Building Societies.

Signature of Claimant................................................................

(Seal of the Society) ]*

The said ........................................................................................................ submits as follows

(1) That he is a member of the said society (or claims by or through a member or under the rules, as the case may be).

(2) That (give particulars of the claim or contention in this paragraph)

...........................................................................................................................................................

(3) That his case is proposed to be supported by the evidence of the following witnesses and by the production of the following documents:

(give list of witnesses and documents) ............................................................................................

...........................................................................................................................................................

Signature ...........................................................................

Address .............................................................................

.............................................................................

Date ...................................................................................

The said society submit as follows

(1) That they dispute the claim (or contention) of the said .............

...........................................................................on the following grounds: (state grounds of dispute)

...........................................................................................................................................................

(2) That their case is proposed to be supported by the evidence of the following witnesses and the production of the following documents

(give list of witnesses and documents) ............................................................................................

...........................................................................................................................................................

Date.................................................. (Seal of the Society)

* The part within brackets is not necessary where the rules direct disputes to be referred to the Registrar.

FORM BS.6

BUILDING SOCIETIES ACT

[Section 62]

APPLICATION FOR APPROVAL OF A SPECIAL ADVANCE

.................................................................................... Building Society Registration No. ......................

To: THE REGISTRAR OF BUILDING SOCIETIES

The Society proposes to make a special advance of K .........................................................to................................................... ................................................................................................of ..........................................................................................(being an advance additional to the balance of K ............................................................... of previous advances owing to the Society).* Such advance is desired for the purchase of the property situated at............................................................................ ..................................................................................................costing K ................................................................... and valued at K................................................... The property will be used for the following purposes (give full details):

The proposed mortgage term is ...................................................................................... years and the repayments will be K ............................................................................. per month including interest at ........................%.

The following are the details required by you under the Act:

	K
(a) Advances made during year to date: Ordinary advances
Special advances	.........................................................
Collective advances	......................................................... __________________________
TOTAL	__________________________
(b) Total balance of special advances outstanding as at.............................................	K......................................................
(c) Total "mortgage assets" as at .....	K......................................................
(d) Percentage of (b) to (c)	%......................................................
Date..........	.........................................................
	Director/Secretary

* Delete if inapplicable.

FORM BS.7

BUILDING SOCIETIES ACT

[Section 71]

CERTIFICATE OF VALUATION

I, ............................................................................................................................................of.................................................. .....................................................................................................................................................................................................

hereby certify that on the .................................................... day of......................................, 20.......,inspected the property known as ......................................................................................................................................................................................... ....................................................................................................................................................................................................................................................................................................................................................................................................................

My valuation of the said property as at the said date is K ..............................................................................................................

(............................................................................................................................................kwacha).

Dated at ............................................... this.................................day of................................, 20.......

..................................................

Valuer

FORM BS.8

BUILDING SOCIETIES ACT

[Section 73]

NOTICE TO PROSPECTIVE BORROWER WHERE SECURITY IS TO BE TAKEN FROM THIRD PARTY

To: ................................................

Address.........................................

......................................................

WHEREAS the ....................................................................................................... Building Society is prepared to consider making an advance to you of K ..................................................................to assist you in defraying the purchase price of ...................................................................................................................................................................................................................................................................................................................................................................................................................

AND WHEREAS the Society proposes to take a mortgage on the said land as security for the advance:

NOTICE is hereby given that

(1) The maximum amount that the Society would consider proper to advance on the security of the land if no other security were taken by the Society is K

(2) The amount by which the advance exceeds the said amount is K ..................................

(3) The Society proposes to take security for the advance from a third party, particulars of which are

(a) [description of the security]

......................................................................................................................................................................................................................................................................................................................

(b) [name and address of the party giving the security]

Date.......................................................

.............................................................................

Manager/Secretary

FORM BS.9

BUILDING SOCIETIES ACT

[Section 93]

MONTHLY RETURN TO THE BANK OF ZAMBIA AS AT ..............................................................

Name of the Society .......................................................................................................................

I. Assets
(i) Total Assets (ii) Deduct: Execs of total book value of investments over total market value
(iii) Net Assets
II. Liquid Funds
(i) Notes and coin (legal tender of Zambia) (ii) Balances and money at call with (a) Registered discount houses (b) Registered acceptance houses (c) Registered commercial banks (iii) Treasury Bills issued by the Government of Zambia (iv) Local registered securities issued or guaranteed by the Government, of final maturity date (a) Six years or less (b) More than six years (not to exceed the figure (a) above) (v) Other prescribed assets (vi) Interest accrued on investments SUB-TOTAL
(vii) Deduct (a) Excess of total book value over total market value of the assets under (iii), (iv) and (v) above (b) Bank loans or overdrafts (c) Other liabilities .............................. (viii) Net Liquid Funds III. Net Liquid Funds (II, viii) as a percentage of Net Assets (I, iii)	%

.............................................................................

Manager/Secretary

Date.......................................................

Note.-A copy of this return must be sent also to the Registrar of Building Societies.

FORM BS.10

BUILDING SOCIETIES ACT

[Section 95]

NOTICE OF CHANGE OF NAME

............................................................................................................................. Building Society

(name already registered)

Registration No. ...............................................................

To: THE REGISTRAR OF BUILDING SOCIETIES

Notice is hereby given that by a special resolution, as defined in section 49 of the Building

Societies Act, passed at a meeting of the Society held on the .......................................................

day of .........................................................................................., 20........, it was resolved that the

name of the Society be changed to ......................................................................Building Society.

Date.......................................................

.............................................................................

Secretary

FORM BS.11

BUILDING SOCIETIES ACT

[Section 95]

CERTIFICATE OF REGISTRATION OF CHANGE OF NAME

The Registrar of Building Societies hereby certifies that the former......................................................................................... Building Society, Registration No ..........................................................................., is from the date hereof registered in the name following

................................................................................................................................. Building Society.

Dated the. .............................................................................. day of....................................., 20.......

.............................................................................

Registrar of Building Societies

FORM BS.12

BUILDING SOCIETIES ACT

[Section 96]

NOTICE OF CHANGE OF ADDRESS

............................................. Building Society Registration No. ....................................................................

To: THE REGISTRAR OF BUILDING SOCIETIES

Notice is hereby given that the above-named Society on the ...........................................................day of ..............................................................,20.......changed its registered office/postal address* from .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................to..............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................

Date.......................................................

.............................................................................

Secretary

* Delete as applicable.

FORM BS.13

BUILDING SOCIETIES ACT

[Section 96]

CERTIFICATE OF REGISTRATION OF CHANGE OF ADDRESS

The Registrar of Building Societies certifies that the registered office/postal address* of

the .................... Building Society is from the date hereof the following: ...............................................................................................................................................................................................................................................................................................................................................................................................................

Date Stamp

.............................................................................

Registrar of Building Societies

* Delete as applicable.

FORM BS.14

BUILDING SOCIETIES ACT

[Section 97]

APPLICATION TO REGISTER AN ALTERATION OF RULES

(being a substitution of an entire set of rules)

..................................................................................................................................... Building Society

Registration No. .........................................................

Registered Office ..................................................................................................................................

................................................................................................................................................................

To: The Registrar of Building Societies

1. Application is hereby made for the registration of an alteration of rules

2. The matters required to be provided for in the rules of a building society by section 11 of the Building Societies Act are provided for in the rules, application for which is hereby made, as follows

Matters required to be provided for in the Rules	Number of Rule
(a) the name of the society and the address of its chief office or place of meeting;
(b) the manner in which the stock or funds of the society is or are to be raised;
(c) the manner in which a person may become a member of the society and the manner in which he may cease to be a member;
(d) the purposes to which the funds of the society are to be applied;
(e) provision that the society shall not, except with the approval of the Minister, make advances on the security of freehold or leasehold estate or in respect of any development, lands or buildings, situated outside the territorial limits of Zambia;
(f) the classes of shares to be issued and the preferential and other rights and conditions attached to each class of shares;
(g) the terms and conditions on which deposits are to be accepted and repaid;
(h) provision that the society reserves the right to make all repayments, whether of shares, deposits, loans or otherwise, in Zambian currency;
(i) the manner in which advances are to be made and repaid and the conditions on which a borrower can redeem the amount due from him before the end of the period for which the advance was made;
(j) the manner in which losses are to be ascertained and provided for;
(k) whether the society intends to borrow money and if so, within what limits, not exceeding those prescribed by the Building Societies Act;
(l) the manner of appointing, remunerating and removing the board of directors and other officers, their powers and duties, and the manner of remunerating auditors;
(m) the manner of calling and holding meetings, the giving of notice thereof, form of notice, quorum, voting rights, right to requisition meetings, procedure to be observed at meetings, the right to demand a poll, and the manner in which a poll is to be taken;
(n) the manner of settling disputes, subject to the provisions of the Building Societies Act;
(o) provision for an annual or more frequent audit and the inspection by the auditors of the titles, mortgage deeds and other securities held by the society;
(p) provision for the custody of the titles, mortgage deeds and other securities belonging to or held by the society;
(q) provision for the device, custody and use of the society's common seal;
(r) the fines and forfeitures, if any, to be imposed on members of the society;
(s) the manner in which the society may be dissolved.

3. There accompany this application

(a) two printed copies of the alteration of rules signed by three members and the secretary, marked "All previous rules rescinded" and marked to show the date of the passing of the special resolution by which the alteration was made;

(b) a printed copy of the existing set of rules;

(c) a statutory declaration of an officer of the society in Form BS.14/B stating that the alteration of rules now submitted for registration was made on the ............. day of .........................................., 20......., by a special resolution as defined in section 49 of the Building Societies Act.

Date................................................
(Seal of the Society)

FORM BS.14/A

BUILDING SOCIETIES ACT

[Section 97]

APPLICATION TO REGISTER AN ALTERATION OF RULES

(not being a substitution of an entire set of rules)

..................................... Building Society Registration No. .......................... Registered Office ............................................................................

To: THE REGISTRAR OF BUILDING SOCIETIES

Application is hereby made for the registration of an alteration of rules. There accompany this application

(a) two printed copies of the alteration of rules (or, in the case of the rescission of a rule, two copies of the resolution) signed by three members and the secretary, and stating the date of the passing of the special resolution by which the alteration was made;

(b) a printed copy of the existing set of rules, marked to show where and in what manner they have been altered;

(c) a statutory declaration by an officer of the society stating that the alteration of rules now submitted for registration was made on the .........................................day of..............................................., 20........ by a special resolution as defined in section 49 of the Building Societies Act.

Date............................................................................ (Seal of the Society)

FORM BS.14/B

BUILDING SOCIETIES ACT

[Section 97]

STATUTORY DECLARATION TO ACCOMPANY APPLICATION TO

.................................................... Building Society Registration No. .................. Registered office....................................... I ...................................... of ........................................................................................................... an officer of the above-named society, do solemnly and sincerely declare that the alteration of the rules of the said society, the application for the registration of which this declaration accompanies, was made by a special resolution, as defined in section 49 of the Building Societies Act, passed on the ............................................ day of ............................., 20.......;

AND I make this solemn declaration conscientiously believing the same to be true, and by virtue of the provisions of the Statutory Declarations Act, 1835, of the United Kingdom.

Signature of Declarant ..............................................................

Declared at .............................................................................................................. the ......... day of ..........20....... before me,

.......................................................................................

Commissioner for Oaths

FORM BS.15

BUILDING SOCIETIES ACT

[Section 97]

CERTIFICATE OF REGISTRATION OF ALTERATION OF RULES

The Registrar of Building Societies hereby certifies that the alteration of the rules of the .............................. Building Society, Registration No. ............ to which this certificate is attached, is registered under the Building Societies Act, this ................................... day of................................, 20.......

Date Stamp

.............................................................................

Registrar of Building Societies

FORM BS.16

BUILDING SOCIETIES ACT

[Section 98]

NOTICE OF UNION OF SOCIETIES

(A) ........................................... Building Society Registration No. ........................

(B) ............................................ Building Society Registration No. ........................

To: THE REGISTRAR OF BUILDING SOCIETIES

Notice is hereby given that at a meeting of the (A) .................................................................................... Building Society held on the.................................... day of ..............................................................................., 20......., a special resolution, as defined in section 49 of the Building Societies Act, was passed which approved the union of the said

(A) ..........................................................................................................Building Society with the said

(B) ................................................................................................Building Society in accordance with

the terms of the instrument of union, a copy of which signed by the Secretary of each Society is annexed to this notice.

And that at a meeting of the said (B) ....................................................................................................

Building Society held on the ..................................................... day of ....................., 20......, a special resolution, as defined in section 49 of the Building Societies Act, was passed which approved the union of the said (B).......................................................................................................

Building Society with the said (A) .........................................................................................................Building Society in accordance with the terms of the said instrument of union.

The whole number of shares of the (A) ................................................................................................Building Society is ..................................................... and the concurrence in writing of the holders of not less than two-thirds of such shares is submitted with this notice.*

The whole number of shares of the (B) ................................................................................................Building Society is .................................................... and the concurrence in writing of the holders of not less than two-thirds of such shares is submitted with this notice.*

Seal of the (A) ................................................................................................... Building Society.

Seal of the (B) ................................................................................................... Building Society.

Name and address to which registered copy is to be sent:

.................................................................................................................................................................

Date ..................................................

* Omit where confirmation of union is sought without such concurrence pursuant to section 100 of the Building Societies Act.

FORM BS.17

BUILDING SOCIETIES ACT

[Section 99]

NOTICE OF TRNSFER OF ENGAGEMENTS

(A) .................................................................................................... Building Society Registration No. ...................

(B) ............................................................................................... Building Society Registration No. .........................

To: THE REGISTRAR OF BUILDING SOCIETIES

Notice is hereby given that at a meeting of the (A) ................................................................................................................................................................ Building Society, held on the .......................... day of .................................................................., 20......., a special resolution, as defined in section 49 of the Building Societies Act, was passed that the said Society do transfer its engagements to the (B)........................................................Building Society, in accordance with the terms of the instrument of transfer, a copy of which signed by the Secretary of each Society is annexed to this notice.

The whole number of shares of the (A) .....................................................................................................................................................................Building Society is .............................. and the concurrence in writing of the holders of not less than two-thirds of such shares is submitted with this notice.*

The (B) .......................................................................................................................... Building Society-

" by special resolution as defined in section 49 of the Building Societies Act;

" with the consent of the Registrar of Building Societies by a resolution in a general meeting;

" with the consent of the Registrar of Building Societies by a resolution of its Board of Directors or Committee of Management;

has undertaken to fulfill the engagement of the (A) ............................................................................... ........................................................................... Building Society in accordance with the terms of the said instrument of transfer.

The whole number of shares of the (B). ................................................................................................................................ Building Society is ................................ and the concurrence in writing of the holders of not less than two-thirds of such shares is submitted with this notice.*

Seal of the (A) .................................................................................................... Building Society.

Seal of the (B) .................................................................................................... Building Society.

Name and address to which registered copy is to be sent:

............................................................................................................................................................

Date....................................................................................................................................................

* Omit where confirmation of transfer is sought without such concurrence pursuant to section 100 of the Building Societies Act.

" Delete as applicable.

FORM BS.18

BUILDING SOCIETIES ACT

[Section 100]

APPLICATION FOR CONFIRMATION OF UNION OR TRANSFER OF ENGAGEMENTS

.................................................................................................................................. Building Society

Registration No. ...........................................................

To: THE REGISTRAR OF BUILDING SOCIETIES

The above-named society desires to unite with/transfer its engagements to/accept a transfer of the engagements of* the .............................. Building Society, Registration No. ............................ and hereby applies to the Registrar of Building Societies to confirm the union/transfer* notwithstanding that the written concurrence of the holders of two-thirds of the whole number of its shares has not been obtained in the manner required by the Building Societies Act.

Date ............................................................

..................................................................................

(Seal of the Society making the application)

NOTE.-Notice of this application as per Form BS.19 must be advertised in the Government Gazette, and in one or more newspapers in the country, at least one calendar month before this application can be heard.

* Delete as applicable.

FORM BS.19

BUILDING SOCIETIES ACT

[Section 100]

NOTICE OF APPLICATION FOR CONFIRMATION OF UNION OR TRANSFER OF ENGAGEMENTS

Notice is hereby given that the .......................................................................Building Society, Registration No. ............................, whose registered office is at .......................................... desires to unite with/transfer its engagements to/accept a transfer of the engagements of* the ...................................... Building Society,Registration No ....................................................................... and that the first-named society has applied to the Registrar of Building Societies to confirm the union/transfer* notwithstanding that the written concurrence of the holders of two-thirds of the whole number of shares of the said society has not been obtained in the manner required by the Building Societies Act.

The application will be heard on the ................................................. day of........................., 20.......

Any person wishing to be heard on such application should apply by letter to the Registrar of Building Societies, P.O. Box RW.62, Lusaka, at least seven days before the date of the hearing.

Date Stamp

.............................................................................Building Society

Secretary/Manager

* Delete as applicable.

FORM BS.20

BUILDING SOCIETIES ACT

[Section 111]

INSTRUMENT OF DISSOLUTION

................................................................ Building Society Registration No. ........................... Instrument of dissolution of the ..........................Building Society, made the ............................ day of ....................., 20........, and signed by members holding not less than two-thirds of the number of shares in the said society.

It is agreed and declared as follows

1. The liabilities and assets of the society are the following:

Liabilities	K	n	Assets	K	n

2. The number of members is .......................... the number of shares is ...................................... and the amount standing to the credit of the members in the books of the society is K ................

3. The society owes to depositors the sum of K .............................................................................and to other creditors the sum of K .................and such sums shall be paid out of the first money which shall be received by the trustees hereby appointed.*

4. After payment of the claims of depositors and other creditors, the funds and property of the society shall be appropriated and divided among the members thereof in the proportion of the amount standing to each member's credit in the books of the society.*

5. The following persons are hereby appointed trustees for the purposes of the dissolution:

Full name	Address	Description

6. The trustees shall be remunerated by the sum of*

7. (Here insert any other provisions the society desires to make as to the dissolution.)

Signatures of Members	Number of Shares held by Members signing

.................................................	.................................................
.................................................	.................................................
Signatures of Trustees
.................................................
.................................................
	Seal of the Society

To be signed and sealed in duplicate.

* Or as the case may be.

FORM BS.21

BUILDING SOCIETIES ACT

[Section 111]

CERTIFICATE OF REGISTRATION OF INSTRUMENT OF DISSOLUTION

The Registrar of Building Societies hereby certifies that the instrument of dissolution of the .......................................................... Building Society, Registration No ...................................................................................., dated the.........day of .........................................................................., 20....., is registered under the Building Societies Act, this .............................................................................................................................day of..........., 20...

.............................................................................

Registrar of Building Societies

FORM BS.22

BUILDING SOCIETIES ACT

[Section 117]

APPLICATION FOR APPROVAL TO INCUR EXPENDITURE ON REAL ASSETS EXCEEDING K100,000 IN RESPECT OF ANY SINGLE TRANSACTION

.................................................................................................................................... Building Society

Registration No .......................................................

To: THE REGISTRAR OF BUILDING SOCIETIES

Permission is hereby requested to incur expenditure in respect of the following transaction:

(1) Estimated cost of transaction;

(2) Proposed date of transaction;

(3) Name and address of seller;

*(4) Land (section 117 (3))

(a) Location

(b) Size

(d) Terms of Lease

(e) Building to be constructed on this land

(i) description;

(ii) purpose;

(iii) estimated cost of constructing it;

(iv) estimated cost of furnishing it;

*(5) Building (section 117 (2))

(a) Location

(b) Size of plot

(d) Terms of Lease

(e) Whether built or to be built

(f) Description

(g) Purpose

(h) Estimated cost of constructing/adapting it

(i) Estimated cost of furnishing it.

Date.......................................................

.............................................................................

Secretary

* Delete as applicable.

FORM BS.23

BUILDING SOCIETIES ACT

[Section 133]

APPLICATION FOR INSPECTION OF A BUILDING SOCIETY"™S DOCUMENTS To: THE REGISTRAR OF BUILDING SOCIETIES

I, .......................................................................................... of .........................................................,hereby apply to inspect the following document/s relating to............................................................................................................................. Building Society, Registration No..................................... which is/are required to be lodged with you in terms of this Act.

No.	Document reference or description	No. of Section under Act
1.
2.
3.

I would like a copy of such document/s/extract of such document/s as follows:

No.	From page	To page	Beginning with words	Ending with words
1.
2.
3.

I enclose K................... in respect of the inspection and copying fees.

Date.......................................................

Signature.......................................................

NOTES:

An inspection fee is payable whether or not a copy is required.

Inspection fee on same day, 8 fee units.

Copying fee per page or part thereof, 8 fee units.

[Am by Act 13 of 1994.]

SECOND SCHEDULE

[Regulation 6]

Annual Accounts

............................................................................................................................... Building Society

Registration No................................................................................................................................

Registered Office

INCOME AND EXPENDITURE AND APPROPRIATION ACCOUNT

For Year Ended............................................., 20.......

Last Year

INCOME

Interest/Dividends on Advance on mortgages

Interest/Dividends on collective advances

Interest/Dividends on Government securities

Interest/Dividends on other quoted securities

Interest/Dividends on short-term money market deposits

Interest/Dividends on bank deposits or loans

Interest/Dividends on other investments

Valuation fees and expenses

Other fees, commissions and fines

Rents and other income from letting property owned by the Society

Surplus on realisation of mortgages

Surplus on realisation of investments

Surplus on realisation of assets

Other income-

TOTAL INCOME

Last Year	EXPENDITURE
K		K
	Management expenses-
	Directors"™ fees
	Directors"™ expenses
	Staff costs and expenses
	Auditors"™ fees and expenses
	Office accommodation and expenses
	Advertising
	Commission and agency fees
	Other management expenses-
	SUB-TOTAL carried forward

Last Year

SUB-TOTAL brought forward

Valuation fees and expenses

Interest-

on deposits and loans other than Banks

on loans or overdraft from Banks

Depreciation on land and buildings owned by the Society

Depreciation on other fixed assets

Loss on realisation of mortgages

Loss on realisation of investments

Loss on realisation of assets

Other expenditure-

TOTAL EXPENDITURE

Last Year K	APPROPRIATION Surplus for the year-excess of income over expenditure Add: Unappropriated revenue brought forward Transfers from Reserves	K
	Deduct: Transfers to Reserves
	Deduct: Interest, dividends and bonuses to shareholders for period ended ..............................
	UNAPPROPRIATED REVENU CARRIED FORWARD

BALANCE SHEET AS AT ........................................................,20................

Last Year K	ASSETS Adavances outstanding: Ordinary (up to K50,000) Special (over K50,000) Collective	K	K
( )	Less provision for anticipated losses
	Investment at cost: Zambia Government securities Local Authority securities Short-term money market deposits Other investments
	Add interest accrued
( )	Less provision for anticipated losses
	Cash at Bank and in hand Sundry Debtors and payments in advance Land and Buildings: Balance as at ................................ Additions
( )	Disposals
( )	Depreciation
	Other fixed assets: Balance as at .................................... Additions
( )	Disposals
( )	Depreciation
	Other assets
	TOTAL ASSETS

Last Year K	LIABILITIES	K	K
	(a) Shareholders"™ Funds Shares (by classification) Interest, dividends and bonuses accrued General Reserve Other Reserves Unappropriated Revenue
	TOTAL SHAREHOLDERS"™ FUNDS (b) Other Credit Balances Deposits and loans (including interest accrued)- Other than Banks Banks Sundry Creditors and accrued expenses Other provisions
	TOTAL LIABILITIES

Date .............

On behalf of the Board Director
..................................................................................

Director,Manager or Secretary

THIRD SCHEDULE

[Regulation 8]

PRESCRIBED FEES

Under Section No. of the Act		Fee units
3 and 6	For the certificate of registration of a Building Society ..........................	450
5	For the certificate that the General Reserve Fund is satisfactory...........	75
56	For every award by the Registrar on a dispute ...................................	150
56	For every hearing of a dispute after the first hearing and for every adjournment .............................................................................	75
62	For every application for approval of a special advance ......................	75
63	For every application for approval of a collective advance......................	75
87	For an application for designation of trustee status ...........................	150
95	For the certificate of registration of a change of name......................	75
96	For the certificate of registration of a change of registered address ....	15
97	For the certificate of registration of an alteration of rules ......................	150
98	For receiving notice of a union, to be paid by each uniting society (including registration) .............................................................	75
99	For receiving notice of a transfer of engagements, to be paid by each society concerned (including registration) ....................................	75
100	For receiving an application for confirmation of a union or transfer of engagement (including confirmation) ............................................	150
106	For receiving an application to appoint an inspector ............................	150
111	For the certificate of registration of an instrument of dissolution or of any alteration therein ..................................................................	150
112	For receiving an application for investigation .................................	150
116	For registration of notice of commencement or termination of a dissolution or winding-up .......................................................	15
117	For every application for approval to incur expenditure on real assets in excess of K100,000 ..................................................................	75
121	For cancellation of registration at the request of a society	150
133	For every inspection on the same day of documents (one or more) in the custody of the Registrar relating to one society ......................	4
133	For a copy or extract of any document in the custody of the Registrar, per page .............................................................................	4
	For the signature by the Registrar of any document required to be so signed (except as otherwise provided) .......................................	15

[ Am by Act 13 of 1994.] {/mprestriction}

CHAPTER 412 - BUILDING SOCIETIES ACT: SUBSIDIARY LEGISLATION

INDEX TO SUBSIDIARY LEGISLATION

Building Societies Act (Designation of Trustee Status) Order

Building Societies Act (Authorised Banks) Order

Building Societies (Authorised Investments) Order

Building Societies (Holding of Liquid Funds) (Assets Prescription) Order

Building Societies (Limit of Repayments to Investors and Lenders) Order

Building Societies (Holding of Liquid Funds) (Assets Prescription) Order

Building Societies (Investment of Surplus Funds) (Authorisation) Order

Building Societies Regulations

BUILDING SOCIETIES ACT (DESIGNATION OF TRUSTEE STATUS) ORDER

[Section 87]

Arrangement of Paragraphs

Paragraph

2. Designation of trustee status

[Order by the Minister]

SI 149 of 1969.

1. Title

This Order may be cited as the Building Societies Act (Designation of Trustee Status) Order.

2. Designation of trustee status

SCHEDULE

(Paragraph 2)

BUILDING SOCIETIES DESIGNATED WITH TRUSTEE STATUS

Name of Building Society	Registered Address	Effective date of Designation
First Permanent (1962) Building Society.	Permanent House, Cairo Road, P.O. Box 420, Lusaka.	2nd December,1968.
Security Building Society.	Century House, Edinburgh Square, P.O. Box 147, Lusaka.	2nd December, 1968.
Zambia Mutual Building Society.	Mutual House, St. David's Road, P.O. Box 901, Ndola.	12th December, 1968.

BUILDING SOCIETIES ACT (AUTHORISED BANKS) ORDER

[Section 90]

Arrangement of Paragraphs

Paragraph

2. Designation of authorised banks

[Order by the Minister]

SI 2 of 1969,

SI 141 of 1971,

SI 122 of 1982,

SI 144 of 1982.

1. Title

This Order may be cited as the Building Societies Act (Authorised Banks) Order.

2. Designation of authorised banks

The Minister has designated the banks shown in the First and Second Schedules as the banks with which building societies are authorised to keep money.

SCHEDULE

[Paragraph 2]

REGISTERED ACCEPTING HOUSE

1. Merchant Bank (Zambia) Limited

2. Barclays Bank of Zambia Limited

3. Standard Chartered Bank Zambia Limited

4. Zambia National Commercial Bank Limited

5. Grindlays Bank International (Zambia) Limited

BUILDING SOCIETIES (AUTHORISED INVESTMENTS) ORDER

[Section 89]

Arrangement of Paragraphs

Paragraph

[Order by the Minister]

SI 33 of 1988.

1. Title

This Order may be cited as the Building Societies (Authorised Investments) Order.

2. Authorised investments

The Minister has authorised Zambia National Building Society to invest any part of its surplus funds in Zambia Housing Development Fund Limited.

BUILDING SOCIETIES (HOLDING OF LIQUID FUNDS) (ASSETS PRESCRIPTION) ORDER

[Section 93]

Arrangement of Paragraphs

Paragraph

2. Prescription of assets in which liquid funds may be held

[Order by the Governor of the Bank of Zambia]

SI 211 of 1973.

1. Title

This Order may be cited as the Building Societies (Holding of Liquid Funds) (Assets Prescription) Order.

2. Prescription of assets in which liquid funds may be held

It is hereby prescribed, with the consent of the Minister, that liquid funds may be held by the Zambia National Building Society in the capital stock of the Development Bank of Zambia.

BUILDING SOCIETIES (LIMIT OF REPAYMENTS TO INVESTORS AND LENDERS) ORDER

[Section 80]

[Currency mentioned in this regulation should be re-denominated as stipulated under S 4 of Re-denomination Act, 2012, read with S 29 of Bank of Zambia Act, 1996.]

Arrangement of Paragraphs

Paragraph

2. Limit of repayments

[Order by the Minister]

SI 134 of 1972,

SI 58 of 1979.

1. Title

This Order may be cited as the Building Societies (Limit of Repayments to Investors and Lenders) Order.

2. Limit of repayments

SCHEDULE

Name of Building Society	Registered Address	Limit of Repayments
Zambia National Building Society	Permanent House Cairo Road P.O. Box 420 Lusaka	K300,000

[Am by SI 58 of 1979.]

BUILDING SOCIETIES (HOLDING OF LIQUID FUNDS) (ASSETS PRESCRIPTION) ORDER

[Section 93]

Arrangement of Paragraphs

Paragraph

2. Prescription of assets in which liquid funds may be held

[Order by the Governor of the Bank of Zambia]

SI 44 of 1974.

1. Title

This Order may be cited as the Building Societies (Holding of Liquid Funds) (Assets Prescription) Order.

2. Prescription of assets in which liquid funds may be held

It is hereby prescribed, with the consent of the Minister, that liquid funds may be held by the Zambia National Building Society in the capital stock or shares of the Development Bank of Zambia.

BUILDING SOCIETIES (INVESTMENT OF SURPLUS FUNDS) (AUTHORISATION) ORDER

[Section 89]

Arrangement of Paragraphs

Paragraph

SI 144 of 1974,

SI 60 of 1975,

SI 161 of 1975,

SI 107 of 1979,

SI 167 of 1979.

1. Title

This Order may be cited as the Building Societies (Investment of Surplus Funds) (Authorisation) Order.

2. Authorised investments

The Zambia National Building Society is hereby authorised to invest any part of its surplus funds in acquiring the real property specified in the Schedule hereto.

SCHEDULE

[Paragraph 2]

1. Plots Nos 3 and 3A, Cairo Road, Lusaka; Plots Nos 20, 21, 22 and R/E of Plot No. 23, Cha Cha Cha Road, Lusaka.

2. Construction of houses in:

Chipata

Kasama

Mansa

Mongu

Solwezi

BUILDING SOCIETIES REGULATIONS

[Section 127]

[Currency mentioned in this regulation should be re-denominated as stipulated under S 4 of Re-denomination Act, 2012, read with S 29 of Bank of Zambia Act, 1996.]

Arrangement of Regulations

Regulation