REGISTRATION OF BUSINESS NAMES ACT, 2011: SUBSIDIARY LEGISLATION (CHAPTER 389 )

The Registrar shall, within 14 days of acceptance of an application for registration, issue a certificate of registration to the applicant in Form V set out in the First Schedule.

5. Rejection of application

The Registrar shall, where the Registrar rejects an application for registration of a business name, inform the applicant of the rejection in Form VI set out in the First Schedule.

6.Surrender of certificate

(1) An individual or firm shall, where the individual or firm decides not to continue operating the business to which the certificate of registration relates, surrender the certificate of registration with Form VII set out in the First Schedule.

(2) The Registrar shall, where a certificate of registration surrendered under sub-regulation (1), cancel the certificate of registration.

7. Transfer of certificate

An application for the transfer of a certificate of registration shall be made in Form VIII set out in the First Schedule.

8. Suspension or cancellation of certificate

(1) The Registrar shall, before suspending or cancelling a certificate of registration, notify the holder of the intention to suspend or cancel the certificate of registration in Form IX set out in the First Schedule.

(2) The Registrar shall, where the Registrar suspends or cancels a certificate of registration, inform the holder in Form X set out in the First Schedule.

9. Application for re-registration of business name

An application to re-register a business name in respect of which registration has been cancelled or suspended shall be made on Form III set out in the First Schedule.

10. Change in particulars

An individual or firm registered under the Act shall notify the Registrar of any change in that person’s registered particulars in Form XI set out in the First Schedule.

11. Application for duplicate certificate

An application for a duplicate certificate of registration shall be made in Form XII set out in the First Schedule.

12. Notice of cessation

A person who wishes to cease operation of a registered business name shall file a notice of cessation with the Registrar in Form XIII set out in the First Schedule.

PART III
GENERAL PROVISIONS

13. Filling of annual return

(1) An individual or firm shall, not later than three months after the end of its financial year, complete and submit an annual return in Form XIV set out in the First Schedule.

(2) An annual return submitted to the Registrar under sub-regulation (1) shall be signed–

(a) where the return relates to a sole trader or individual, by the sole trader or the individual; and

(b) where the return relates to a firm, by all the partners, nominees or trustees, as applicable.

(3) A person who signs an annual return under paragraph (b) of sub-regulation (2) in accordance with section 8 of the Act shall lodge the return together with a statutory declaration to the effect that the person is acting as a nominee or trustee under the authority of or on behalf of a foreign company or corporation.

14. Fees

The fees set out in the Second Schedule shall be payable respecting the matters specified therein.

15. Revocation of SI 100 of 1998

The Registration of Business Regulations, 1998, are hereby revoked.

{mprestriction ids="2,3,5"}

FIRST SCHEDULE

[Regulations 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12 and 13]

PRESCRIBED FORMS

FORM I

[Regulations 2(1)]

(To be completed in duplicate)

THE PATENTS AND COMPANIES REGISTRATION AGENCY

REGISTRATION OF BUSINESS NAMES ACT, 2011

The Registration of Business Names Regulations, 2012

APPLICATION FOR RESERVATION OF NAME

Reference No: ……………………………………..

The persons specified below, proposing to register a business name, hereby request that the name:

…………………………………………………………………………………………………………………………………………

be reserved by the Registrar for that purpose.

Details of applicants:

Firm name of forenames and surname

Business address

Postal address/ Electronic mail address

Signature of individual or partner(s), trustee(s) or nominee(s) in case of a firm

Date: …………………….. day of ……………………………………………………………., 20………………

FORM II

[Regulation 2(2)]

THE PATENTS AND COMPANIES REGISTRATION AGENCY

REGISTRATION OF BUSINESS NAMES ACT, 2011

The Registration of Business Names Regulations, 2012

NOTICE OF RESERVATION OF NAME

To: ……………………………………………………………………………………………………………………………………

The name ………………………………………………………………............…… (Name of applicant) is available to you for registration and is reserved for a period of 3 months from the date of this notice.

Dated this …………………………… day of …………………………………………………, 20…

…………………………………………………….

Registrar

FORM III

[Regulation 3(1) and 9]

(To be completed in duplicate)

THE PATENTS AND COMPANIES REGISTRATION AGENCY

REGISTRATION OF BUSINESS NAMES ACT, 2011

The Registration of Business Names Regulations, 2012

APPLICATION FOR REGISTRATION/RE-REGISTRATION OF BUSINESS NAME

Please complete in block letters

Shaded fields for official use only

Certificate No.
Reference No.
Date and Time

Information required

Information provided

INDIVIDUAL

1. (a)   Present name(s)
(b)   Surname(s) of applicant(s)
(c)   Former name(s)
(d)   Age of applicant(s)

2. (a)   Nationality of applicant(s)
   (b)   Identity card
      National Registration Card No.(s)
      Passport No.

3   (a)    Notification address
      Telephone/Cell No.
      Fax No.
      Email address
   (b)   Residential address

FIRM

4. (a) Proposed business name

(b) Business address

(d) Email address

GENERAL INFORMATION

5.	Type of business or undertaking to be conducted
6.	^{Location of proposed business}	Plot No.	Is premises owner occupier or rented premises? (State name of the owner, if rented)
7.	Proposed date of commencement of business (dd/mm/yy)
8.	Financial year end (dd/mm/yy)
9.	Have you previously held a certificate of registration which was suspended or cancelled by the Registrar
	If yes specify Details ……………………………………………………………………………… Reason for cancellation ......................................................................................................................................................................... Date of cancellation .......................................
10.	Do you have a valid registration in respect of any other business name?
	If yes, specify ………………………………………………………………………….................… Other existing business name …………………………… Date of registration …………………
11.	Business names previously held by the applicant under the Registration of Business Names Act or similar legislation outside Zambia	Certificate No.	Location
12.	Do you have any interest by way of partnership/directorship/shareholding in any business or occupation other than the one in respect of which the application relates?
	If yes, specify details ..……………………………………………………………………………………………… other existing business name ……………………………………………………………………………………………… Date of registration ……………………………………………………………
13.	STATUTORY DECLARATION I/We ………………………………………………………… do solemnly declare that as follows ^{(a)That the information provided in this Form is correct and true; and (b)That my certificate of registration has never been suspended or cancelled. And I/we make this solemn declaration conscientiously believing the same to be true to the best of my/our knowledge and belief. ………………………………………………. Signature …………………………………………….. Applicant’s signature .............................................. Date}
FOR OFFICIAL USE ONLY Received by ………………………………………………….. …………………………………………….. Officer Date Receipt No……………………………………………………… Date received …………………………………………………… OFFICIAL Amount received ……………………………………………….. STAMP Serial No. of application ……………………………………………

FORM IV

[Regulation 3(2)]

THE PATENTS AND COMPANIES REGISTRATION AGENCY

REGISTRATION OF BUSINESS NAMES ACT, 2011

The Registration of Business Names Regulations, 2012

REQUEST FOR FURTHER INFORMATION/PARTICULARS

To ……………………………………………………………………………………………………………

Address: …………………………………………………………………………………………………….

Reference No: ………………………………………………………………………………………………

You are hereby requested to furnish the following information or documents in respect of your application for registration/business name–

(a) …………………………………………………………………………………………………………….

(b) …………………………………………………………………………………………………………….

(d) …………………………………………………………………………………………………………….

Within ………… days of this notice. If you fail to furnish the requested information within the stipulated period, your application will be treated as invalid and shall be rejected.

Dated this …………………………… day of ……………………………………. 20 ..

…………………………………………………

Registrar

FORM V

[Regulation 4]

THE PATENTS AND COMPANIES REGISTRATION AGENCY

REGISTRATION OF BUSINESS NAMES ACT, 2011

The Registration of Business Names Regulations, 2012

CERTIFICATE OF REGISTRATION

CERTIFICATE NO:………………………

SERIAL NO:………………………………

I HEREBY CERTIFY that ………………………………………………………………………………………………………… have (has) been registered in accordance with section 7 of the Registration of Business Names Act, 2011, and have (has) been entered in the Register under Number …………………………….of the Register.

The Certificate of Registration is valid until transferred or cancelled.

Issued at …………………… this ………………… day of………………………………………., 20…

…………………………………………………………..

Registrar

Note that this certificate is not valid unless the official seal of the Patents and Companies

Registration Agency (PACRA) has been affixed.

FORM VI

[Regulation 5]

THE PATENTS AND COMPANIES REGISTRATION AGENCY

REGISTRATION OF BUSINESS NAMES ACT, 2011

The Registration of Business Names Regulations, 2012

NOTICE OF REJECTION OF APPLICATION

Reference No.: ………………………….

(1) Here insert the full names and address of applicant

(2) Here insert the proposed business name

(3) Here insert type of application

To (1)………………………………………………………………………………………………………….

………………………………………………………………………………………………………………...

IN THE MATTER OF (2) ……………………………………………………………………………………You are hereby notified that your application for (3)……………………………………………………

has been rejected on the following grounds:

(a)……………………………………………………………………………………………..

(b)………………………………………………………………………………………………...

(c)………………………………………………………………………………………………..

(d)………………………………………………………………………………………………..

Dated this ……………………………………….. day of ………………………….., 20…

………………………………………………….

Registrar

FORM VII

[[Regulation 6]

THE PATENTS AND COMPANIES REGISTRATION AGENCY

REGISTRATION OF BUSINESS NAMES ACT, 2011

The Registration of Business Names Regulations, 2012

NOTICE OF INTENTION TO SURRENDER CERTIFICATE OF REGISTRATION

To the Registrar:

IN THE MATTER OF …………………………………………………………………………………………………

I hereby notify your office that I intend to surrender my certificate on ……………………………………… day of

………………………………………, 20… for the following reasons:

(a) …………………………………………………………………………………………….

(b) …………………………………………………………………………………………….

(d) ……………………………………………………………………………………………

Dated this ……………………………. day of …………………………………., 20…

…………………………………………………………………………………………………………..

Name(s) and signature(s) of holder(s) of Certificate of Registration

FORM VIII

[Regulation 7]

THE PATENTS AND COMPANIES REGISTRATION AGENCY

REGISTRATION OF BUSINESS NAMES ACT, 2011

The Registration of Business Names Regulations, 2012

APPLICATION FOR CONSENT TO TRANSFER CERTIFICATE OF REGISTRATION

Please complete in block letters	Shaded fields for Official use only	Reference No. Date and time
Information required	Information provided

1.Certificate No. 2.Current holder 3(a) Name(s) of proposed holder(s) (b) Type of holder (tick as applicable)Individual Firm 4.Proposed holder’s address Telephone Fax Email 5.Appendix (This Form should be accompanied by Form XI) Appendix No. 1Minutes of relevant meeting Appendix No. 2Reasons for transferring/entering into agreement Appendix No. 3Copy of agreement/letter to transfer

Name of applicant (individual or authorised representative): ……………………………………………………………… Date:…………………………………………………………………………………………………………………………… Signature: ......................................

FOR OFFICIAL USE ONLY

Received by: ……………………………………………….. Officer

Date: ..................

Receipt No.:………………………………………………………………

Amount received: ………………………………………………………..
OFFICIAL STAMP

Serial No. of application:………………………………………………..

FORM IX

[Regulation 8(1)]

THE PATENTS AND COMPANIES REGISTRATION AGENCY

REGISTRATION OF BUSINESS NAMES ACT, 2011

The Registration of Business Names Regulations, 2012

Registration No: ………………………..

NOTICE OF INTENTION TO SUSPENDED OR CANCEL CERTIFICATE

To (1)………………………………………………………………………………………………………………………………………………………………………………………………………………………IN THE MATTER OF (2) …………………………………………………………… you are hereby

notified that the Registrar intends to *suspend/cancel your certificate on the following grounds:

(a)…………………………………………………………………………………………………………

(b)………………………………………………………………………………………………………..

(c)…………………………………………………………………………………………………………

(d)………………………………………………………………………………………………………..

Accordingly, you are requested to take action to remedy the breaches set out in paragraphs …………………………… (above) within (3) days of receiving this notice. Failure to remedy the said breaches shall result in the *suspension/cancellation of your certificate.

Dated this ………………………………….. day of ……………………….., 20…

(4) …………………………………….

Registrar

*Delete as appropriate

(1) Here insert the full names and address of holder

(2) Here insert the business name

(3) Here insert the number of days

(4) Signature of Registrar

FORM X

[Regulation 8(2)

THE PATENTS AND COMPANIES REGISTRATION AGENCY

REGISTRATION OF BUSINESS NAMES ACT, 2011

The Registration of Business Names Regulations, 2012

Registration No:………………………….

NOTICE OF SUSPENSION OR CANCELLATION OF CERTIFICATE

(1) Here insert the full names and address of holder

(2) Here insert the business name

(3) Signature of Registrar

To (1) …………………………………………………………………………………………………………...

………………………………………………………………………………………………………………… IN THE MATTER OF (2) ……………………………………………………………… you are hereby

notified that your certificate has been *suspended/cancelled on the following grounds:

(a)……………………………………………………………………………………………………………

(b)………………………………………………………………………………………………………………

(c)……………………………………………………………………………………………………………….

(d)………………………………………………………………………………………………………………

Dated this …………………………….. day of ………………………………….., 20…

(3)………………………………………… Registrar

*Delete as appropriate

FORM XI

[Regulation 8(2)]

THE PATENTS AND COMPANIES REGISTRATION AGENCY

REGISTRATION OF BUSINESS NAMES ACT, 2011

The Registration of Business Names Regulations, 2011

Registration No:………………………….

NOTIFICATION OF CHANGE IN PARTICULARS

To the Registrar: ........................................................................................

Business name .....................................................................................................................................

Notice is hereby given that the following changes have occurred in respect of the particulars relating to my registration: …………................................................................................................................................

………………………………………………………………………………………………………………………………………..

…………………………………………………………. The reason for the change is ……………………………………………..

……………………………………………………………………………………………………………………………………….

Date at …………………… this…………………… day of …………………………………., 20…

Signed: ……………………………………… Name: ……………………………………………………………..

FORM XII

[Regulation 11]

(To be completed in duplicate)

THE PATENTS AND COMPANIES REGISTRATION AGENCY

REGISTRATION OF BUSINESS NAMES ACT, 2011

The Registration of Business Names Regulations, 2012

APPLICATION FOR DUPLICATE CERTIFICATE OF REGISTRATION

Please complete in block letters	Shaded fields for Official use only	Registration No.
Date and Time
Information required	Information provided
1.	Business Name

2.	(a)Present First Name(s)
	(b)Surname(s) of Applicant
	(c) Type of application (tick as applicable)	Individual	Firm
3.	(a)Nationality of applicant(s)
	(b)Identity Card– - National Registration Card No.(s)
Passport No.
4.	(a)Notification address
	Telephone/Cell No.
	Fax No.
	Email address
	(b)Residential address
5.	How was the certificate lost or destroyed? (specify details). Attach certified copy of affidavit or report of destruction.
FOR OFFICIAL USE ONLY Received by:………………………………………………………..………………………………………… Officer Date Receipt No:………………………………………………………………………………….. Date Received:……………………………………………………………………………… OFFICIAL Amount Received:………………………………………………………………………….. STAMP Serial No. of application:……………………………………………………………………

FORM XIII

[Regulation 12]

(To be completed in duplicate)

THE PATENTS AND COMPANIES REGISTRATION AGENCY

REGISTRATION OF BUSINESS NAMES ACT, 2011

APPLICATION FOR DUPLICATE CERTIFICATE OF REGISTRATION

The Registration of Business Names Regulations, 2012

NOTICE OF CESSATION OF BUSINESS

WHEREAS I/WE the undersigned registered under the Certificate No: ……………………………………………..

NOW I/WE hereby give notice that I/we have ceased to carry on business as:

……………………………………………………………………………………………………………………………

Dated this …………………………. day of …………………………………………, 20…

……………………………………………………………………………………

Name(s) and signature of applicant(s)

FORM XIV

[Regulation 13]

[To be completed in duplicate]

THE PATENTS AND COMPANIES REGISTRATION AGENCY

REGISTRATION OF BUSINESS NAMES ACT, 2011

The Registration of Business Names Regulations, 2012

ANNUAL RETURN

Registration No:…………………………….

Annual return of: ………………………………………………………………………………………………………

(Name of business)

Made up to the ………………………………………. day of …………………………………………., 20…

(Date of return)

2.Nature of business………………………………………………………………………………………………….

⁹²553. Situation of the registered and/or principal place of business:…………………………………………

4.Postal address:……………………………………………………………………………………………………..

5.Situation of the firm’s registered records office if different from registered office:

………………………………………………………………………

6. Particulars with respect to the individuals or firm which is a partner in the firm.

(a) Individuals

Surname

Forename

Address

Occupation

Nationality NRC or Passport No.

Residential and postal address

Occupation and other bodies in which partnership is held

(b)Firm

Name of firm	Business address	Postal/electronic mail address

Dated this ………………………………………………………… day of ……………………………………………. 20…

……………………………………………………………………………………………………………………………………..

……………………………………………………………………………………………………………………………………

………………………………………………………………………

(All partners to sign unless verified by Statutory Declaration made by the signatory)

SECOND SCHEDULE

[Regulation 14]

[Second Sch subs by reg 2 of SI 54 of 2014.]

PRESCRIBED FEES

Item

Fee units

1. Application to register a business name

556

2. Duplicate certificate

278

3. Cancellation of an entry or part of an entry in the register

278

4. Inspection of the Register or file

278

5. Certified copy of certificate of registration

278

6. Search on availability of name

278

7. Appeal against rejection of name

556

8. Change in registered particulars

556

9. Change of name

556

10. Annual return

278

11. Application for consent to transfer certificate of registration

834

12. Notice of intention to surrender the certificate of registration

278

13. Reregistration or restoration of a business

1,111

14. Cessation of business

278

15. Any other lodgments

556

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