ESTATE AGENTS ACT, 2000: SUBSIDIARY LEGISLATION
INDEX TO SUBSIDIARY LEGISLATION
Estate Agents Act (Commencement) Order
Estate Agents (General) Regulations
ESTATE AGENTS ACT (COMMENCEMENT) ORDER
[Section 1]
Arrangement of Paragraphs
Paragraph
2. Commencement of Act No.21 of 2000
SI 78 of 2010.
This Order may be cited as the Estate Agents Act (Commencement) Order, 2010.
2. Commencement of Act No. 21 of 2000
The Estate Agents Act, 2000, shall come into operation on the date of publication of this Order.
ESTATE AGENTS (GENERAL) REGULATIONS
[Sections 12 and 43]
Arrangement of Regulations
Regulation
PART I
PRELIMINARY PROVISIONS
PART II
REGISTRATION OF ESTATE AGENTS
3. Application for registration
4. Qualification for registration
5. Issue of certificate of registration
6. Renewal of certificate of registration
7. Notice of change of particulars
8. Prohibition of transfer of certificate of registration
10. Suspension and cancellation
PART III
MEMBERSHIP OF INSTITUTE
13. Application for membership
PART IV
MANAGEMENT AND ADMINISTRATION OF COMPENSATION FUND
17. Prohibition of practice without compensation fund certificate
18. Compensation fund certificate
20. Prohibition of transfer of compensation fund certificate
21. Cancellation of compensation fund certificate
PART V
GENERAL PROVISIONS
SI 3 of 2016.
PART I
PRELIMINARY PROVISIONS
These Regulations may be cited as the Estate Agents (General) Regulations, 2016.
In these Regulations, unless the context otherwise requires—
"Council" has the meaning assigned to it in the Act;
"estate agency" means the process of selling, letting or managing real property, including negotiating the sale price or rental value of real property on behalf of a client;
"estate agent" has the meaning assigned to it in the Act;
"Fund" has the meaning assigned to it in the Act;
"Institute" has the meaning assigned to it in the Act; and
"Registrar" has the meaning assigned to it in the Act.
PART II
REGISTRATION OF ESTATE AGENTS
3. Application for registration
(1) A person who intends to practice or carry on business as an estate agent shall apply to the Registrar in Form I set out in the First Schedule.
(2) The Registrar shall, within seven days of the receipt of an application under sub-regulation (1), refer the application to the Council.
(3) The Council shall, within 14 days of the receipt of an application under sub-regulation (2)—
(a) approve the application, if the applicant meets the requirements of the Act; or
(b) reject the application, if the applicant does not meet the requirements of the Act.
(4) The Registrar may request for further information in respect of an application in Form II set out in the First Schedule.
(5) The Registrar shall, where an application is rejected, inform the applicant of the rejection in Form III set out in the First Schedule.
4. Qualification for registration
A person qualifies for registration as an estate agent if that person—
(a) has attained the age of 18 years;
(b) has passed a qualifying examination recognised or conducted by the Council; and
(c) has at least three years work experience under the supervision of a registered estate agent.
5. Issue of certificate of registration
The Registrar shall, where an application is approved by the Council, issue the applicant with a certificate of registration in Form IV set out in the First Schedule.
6. Renewal of certificate of registration
A registered estate agent may apply to the Registrar for renewal of the certificate of registration at least 90 days before the expiry of the current certificate in Form V set out in the First Schedule.
7. Notice of change of particulars
An estate agent shall, where a change occurs in the registered particulars of the estate agent, notify the Registrar of the change within 14 days of the change in Form VI set out in the First Schedule.
8. Prohibition of transfer of certificate of registration
A certificate of registration shall not be transferred to a third party.
(1) A registered estate agent who decides to discontinue practising or carrying out business as an estate agent shall notify the Registrar in Form VII set out in the First Schedule.
(2) A person who ceases to practice or carry on business as an estate agent shall surrender the certificate of registration to the Registrar for cancellation at least 15 days before the cessation of business.
10. Suspension and cancellation
(1) The Registrar shall cancel or suspend the certificate of registration of an estate agent if the estate agent—
(a) contravenes the conditions of the certificate of registration;
(b) contravenes the Act;
(c) obtained the certificate by fraud, misrepresentation or concealment of a material fact;
(d) is found guilty of professional misconduct; or
(e) is disqualified from practising or carrying on business as an estate agent.
(2) The Registrar shall, before suspending or cancelling a certificate of registration inform the holder of the certificate of registration of the intention to suspend or cancel the certificate in Form VIII set out in the First Schedule.
(3) A notification of the suspension or cancellation of the certificate of registration shall be in Form IX set out in the First Schedule.
(1) A person whose certificate of registration is destroyed or lost may apply to the Registrar for a duplicate certificate in Form X set out in the First Schedule.
(2) The Registrar shall, within 14 days of receipt of an application under sub-regulation (1), issue a duplicate certificate of registration to the applicant.
(1) The Registrar shall maintain a Register of Estate Agents which shall specify—
(a) the names and addresses of registered estate agents;
(b) the applications rejected and reasons therefor;
(c) the notices issued under these Regulations; and
(d) any other information relevant for purposes of the Act.
(2) The Registrar may cause alterations to be made to the Register in accordance with the purposes of the Act.
(3) The Register referred to in sub-regulation (1) shall be open for inspection by the members of the public during normal business hours upon payment of the fee set out in the Second Schedule.
PART III
MEMBERSHIP OF INSTITUTE
13. Application for membership
A person who intends to be registered as an estate agent shall apply to the Registrar for membership of the Institute in Form XI set out in the First Schedule upon payment of the fee set out in the Second Schedule.
The Institute shall consist of the following classes of membership—
(a) full membership;
(b) associate membership;
(c) student membership; and
(d) honorary membership.
The Council shall issue a certificate to a person registered as a member of the Institute in Form XII set out in the Schedule.
(1) A member shall pay to the Institute an annual subscription applicable to the class of membership to which the member belongs, on or before the 1st February of each year.
(2) The Council shall not renew the membership of a member who fails to pay the annual subscription within the period specified under sub-regulation (1).
PART IV
MANAGEMENT AND ADMINISTRATION OF COMPENSATION FUND
17. Prohibition of practice without compensation fund certificate
(1) A registered estate agent shall not practice or carry on business as an estate agent without a compensation fund certificate.
(2) A person who contravenes sub-regulation (1) commits an offence and is liable, upon conviction, to a fine not exceeding two thousand five hundred penalty units or imprisonment for a period not exceeding two years, or to both.
18. Compensation fund certificate
(1) A registered estate agent shall pay into the Compensation Fund such contribution as the Council shall specify for purposes of the Compensation Fund.
(2) The Registrar shall issue a Compensation Fund certificate to an estate agent who has—
(a) contributed to the Compensation Fund in accordance with sub-regulation (1).
(b) a valid certificate of registration;
(c) a valid fidelity bond or fidelity insurance policy in such amount as the Council shall specify;
(d) complied with section 28 of the Act; and
(e) not been found guilty of a default in respect of which compensation has been paid to a person under section 33 of the Act.
(3) Notwithstanding paragraph (e) of sub-regulation (2), the Registrar shall issue a compensation fund certificate to an estate agent who undertakes, to the satisfaction of the Council, to pay into the Fund the amount paid out as compensation to a person in respect of the default of that estate agent.
(4) A compensation fund certificate shall be in Form XIII set out in the First Schedule.
A compensation fund certificate shall, where a change occurs in the particulars relating to the certificate, notify the Registrar within 14 days of the change in Form XIV set out in the First Schedule.
{mprestriction ids="2,3,5"}
20. Prohibition of transfer of compensation fund certificate
A compensation fund certificate shall not be transferred to a third party.
21. Cancellation of compensation fund certificate
(1) The Council shall cancel a compensation fund certificate issued to an estate agent if—
(a) the estate agent is disqualified from holding a compensation fund certificate under regulation 18; or
(b) if the business of the estate agent is wound up.
(2) An estate agent whose compensation fund certificate is cancelled under sub-regulation (1) shall surrender the compensation fund certificate to the Registrar.
PART V
GENERAL PROVISIONS
A registered estate agent shall display the following in a conspicuous place at the estate agent’s business premises—
(a) the certificate of registration;
(b) the membership certificate; and
(c) the compensation fund certificate.
(1) A person who is aggrieved with the decision of the Registrar may appeal to the Council within 30 days of the decision in Form XV set out in the First Schedule.
(2) The Council shall, within 30 days of receiving an appeal under sub-regulation (1), confirm, set aside or vary the decision of the Registrar and inform the appellant in Form XVI set out in the First Schedule.
(3) A person aggrieved by the decision of the Council may appeal to the Minister within 30 days of receipt of the decision.
(4) A person aggrieved with the decision of the Minister may appeal to the High Court within 30 days of receipt of the decision.
(1) A person who—
(a) makes or causes to be made, an unauthorised entry, alteration or erasure in the Register or on a certificate issued under these Regulations;
(b) procures registration or any certificate for oneself or for any other person, by means of fraud, misrepresentation or concealment of any material fact;
(c) employs an estate agent—
(i) who is suspended;
(ii) whose name has been removed from the Register; or
(iii) who is disqualified under the Act;
commits an offence and is liable, upon conviction, to a fine not exceeding two thousand five hundred penalty units or to imprisonment for a period not exceeding two years, or to both.
The fees set out in the Second Schedule are payable in respect of the matter specified in that Schedule.
[Regulations 3, 5, 7 and 10]
Form I
[Regulation 3(1)]
(To be completed in triplicate)
Zambia Institute of Estate Agents |
The Estate Agents Act, 2000 |
The Estate Agents (General) Regulations, 2016 |
Form II
[Regulation 3(4)]
Zambia Institute of Estate Agents |
The Estate Agents Act, 2000 |
The Estate Agents (General) Regulations, 2016 |
REQUEST FOR INFORMATION |
(1) Here insert full names of applicant | To: (1) ....................................................................................................... |
Address: ................................................................................................... | |
................................................................................................................. | |
Reference No.: ....................................................................................... | |
You are requested to furnish the following information or documents in respect of your application for registration as an estate agent: | |
(a) .................................................................................................................................... | |
(b) .................................................................................................................................... | |
(c) .................................................................................................................................... | |
(d) .................................................................................................................................... | |
within ............................. days of this notice, if you fail to furnish the requested information, your application will be treated as invalid and shall be rejected. | |
Dated this ............. day of ........................., 20.... | |
......................................................... |
Form III
[Regulation 3(5)]
Zambia Institute of Estate Agents |
The Estate Agents Act, 2000 |
The Estate Agents (General) Regulations, 2016 |
NOTICE OF REJECTION OF APPLICATION |
(1) Here insert the full names and address of applicant | To: (1) ..................................................................................................... |
............................................................................................................... | |
(2) Here insert the reference No. of the application | REFERENCE NO. (2) ............................................................................... |
(3) Here insert the type of application | You are notified that your application for (3) registration/renewal of registration as an estate agent has been rejected on the following grounds: |
(a) ........................................................................................................... | |
(b) ........................................................................................................... | |
(c) ........................................................................................................... | |
(d) ........................................................................................................... | |
Dated this .............. day of ....................., 20..... | |
....................................................... |
Form IV
[Regulation 5]
Zambia Institute of Estate Agents |
The Estate Agents Act, 2000 |
The Estate Agents (General) Regulations, 2016 |
Registration No.: .................. |
CERTIFICATE OF REGISTRATION OF ESTATE AGENT |
Surname ............................................................................................................................... |
First name(s) ......................................................................................................................... |
Name of firm/business ............................................................................................................ |
Address ................................................................................................................................. |
Given on the .............................................................. day of .................................... 20.......... |
Date of expiry ........................................................................................................................ |
This is to certify that the person named on this Certificate has complied with the provisions of section 12 of the Estates Agents Act, 2000. |
........................................................... | ........................................................... |
Date: ................... | Date: ......................... |
NOTE: | |
This certificate is only valid if it bears the seal of the Zambia Institute of Estate Agents. |
Form V
[Regulation 6]
(To be completed in triplicate)
Zambia Institute of Estate Agents |
The Estate Agents Act, 2000 |
The Estate Agents (General) Regulations, 2016 |
Form VI
[Regulation 7]
Zambia Institute of Estate Agents |
|
The Estate Agents (General) Regulations, 2016 |
NOTICE OF CHANGE OF PARTICULARS |
(1) Here insert the registration No. | To: THE REGISTRAR | |
(2) Here insert the full names of the holder |
| |
(3) Here insert physical and postal address of the applicant | ||
Previous Details | Current Details | |
(4) Here specify the detail which has changed | ||
Dated this .......... day of ....................., 20.... | ||
......................................... |
FOR OFFICIAL USE ONLY | |
Received by: ..................................... | ..................................... |
Date: .............., 20...... | |
ENDORSEMENT OF REGISTRATION | |
This notice has, this ............... day of .................., 20...., been entered in the Register. | |
......................................................... |
Form VII
[Regulation 9(1)]
Zambia Institute of Estate Agents |
The Estate Agents Act, 2000 |
The Estate Agents (General) Regulations, 2016 |
NOTICE OF INTENTION TO SURRENDER CERTIFICATE OF REGISTRATION |
(1) Here insert the registration No. | To: THE REGISTRAR | |
(2) Here insert the full names of the holder | I (2) ................................................................................................ | |
(3) Here insert physical and postal address of the applicant | (a) ................................................................................................. | |
(b) ................................................................................................. | ||
(4) Here give reasons for surrendering of certificate | (c) ................................................................................................. | |
Dated this ............................ day of ....................................., 20.... | ||
........................................... |
FOR OFFICIAL USE ONLY | |
Received by: ..................................... | ..................................... |
Date: ....................., 20....... | |
ENDORSEMENT OF REGISTRATION | |
This notice has, this ......... day of .........................., 20...., been entered in the Register. | |
....................................................... |
Form VIII
[Regulation 10(2)]
Zambia Institute of Estate Agents |
The Estate Agents Act, 2000 |
The Estate Agents (General) Regulations, 2016 |
NOTICE OF INTENTION TO SUSPEND OR CANCEL THE CERTIFICATE OF REGISTRATION |
(1) Here insert the registration No. | To: THE REGISTRAR |
(2) Here insert the full names of the holder | I (2) ................................................................................................ |
(3) Here insert physical and postal address of the applicant | (a) ................................................................................................. |
(b) ................................................................................................. | |
(4) Here give reasons for surrendering of certificate | (c) ................................................................................................. |
Dated this ............. day of ......................., 20.... | |
............................................. |
FOR OFFICIAL USE ONLY | |
Received by: ..................................... | ..................................... |
Date: ..................., 20........ | |
ENDORSEMENT OF REGISTRATION | |
This notice has, this ............. day of ....................., 20...., been entered in the Register. | |
........................................................ |
Form IX
[Regulation 10(3)]
Zambia Institute of Estate Agents |
The Estate Agents Act, 2000 |
The Estate Agents (General) Regulations, 2016 |
NOTICE OF SUSPENSION OR CANCELLATION |
(1) Here insert the full names and address of holder | To: (1) ............................................................................................. |
....................................................................................................... | |
....................................................................................................... | |
(2) Here insert the Registration No. | IN THE MATTER OF (2) ............................................... you are notified that your registration as an Estate Agent has been suspended/cancelled on the following grounds: |
(a) ................................................................................................. | |
(b) ................................................................................................. | |
(c) ................................................................................................. | |
(d) ................................................................................................. | |
Dated this ........... day of ..................., 20.... | |
....................................................... |
ENDORSEMENT OF REGISTRATION | |
This notice has, this ............ day of ...................., 20...., been entered in the Register. | |
......................................................... |
Form X
[Regulation 11(1)]
Zambia Institute of Estate Agents |
The Estate Agents Act, 2000 |
The Estate Agents (General) Regulations, 2016 |
Form XI
[Regulation 13]
(To be completed in triplicate)
Zambia Institute of Estate Agents |
The Estate Agents Act, 2000 |
The Estate Agents (General) Regulations, 2016 |
Form XII
[Regulation 15]
Zambia Institute of Estate Agents |
The Estate Agents Act, 2000 |
The Estate Agents (General) Regulations, 2016 |
Registration No.: ............... |
CERTIFICATE OF MEMBERSHIP |
Surname ........................................................................................................................... |
First name(s) ..................................................................................................................... |
Name of firm/business ........................................................................................................ |
Address ............................................................................................................................. |
Given on the .......................................... day of .......................................... 20.................... |
Date of expiry .................................................................................................................... |
This is to certify that the person named on this Certificate has complied with the provisions of section 12 of the Estates Agents Act, 2000. |
.......................................................... | .......................................................... |
Date: ...................... | Date: ............................... |
NOTE: | |
This certificate is only valid if it bears the seal of the Zambia Institute of Estate Agents. |
Form XIV
[Regulation 19]
Zambia Institute of Estate Agents |
The Estate Agents Act, 2000 |
The Estate Agents (General) Regulations, 2016 |
NOTICE OF CHANGE OF PARTICULARS OF COMPENSATION FUND CERTIFICATE |
(1) Here insert the registration No. | To: THE REGISTRAR | |
(2) Here insert the full names of the holder | I (2) ....................................................................................................... | |
(3) Here insert physical and postal address of the applicant | ||
Previous Details | Current Details | |
(4) Here specify the detail which has changed | ||
Dated this ........... day of ......................, 20.... | ||
............................................... |
FOR OFFICIAL USE ONLY | |
Received by: ..................................... | ..................................... |
Date: .................., 20........ | |
ENDORSEMENT OF REGISTRATION | |
This notice has, this ............. day of ......................, 20...., been entered in the Register. | |
..................................................... |
Form XV
[Regulation 23(1)]
Zambia Institute of Estate Agents |
The Estate Agents Act, 2000 |
The Estate Agents (General) Regulations, 2016 |
NOTICE OF APPEAL |
(1) Here insert the Registration No. | To: THE |
(2) Here insert the full names of the holder | I (2) ........................................................................... of (3) .................. |
(3) Here insert residential address of the holder | (a) ................................................................................................ |
(b) ................................................................................................ | |
(4) Here insert the decision made | (c) ................................................................................................ |
(d) ................................................................................................ | |
Dated this ............ day of .................., 20.... | |
......................................... |
FOR OFFICIAL USE ONLY | ||
This appeal has, this .............. day of ............................, 20.... been lodged with the Council/Minister of Local Government and Housing. | ||
.............................................. | .......................................... | |
............................................. | ........................................ |
[Regulation 27]
PRESCRIBED FEES
Item | Fee Units | |
1. | Individual membership | 556 |
2. | Individual membership per year | 2,778 |
3. | Sole trader per year | 5,556 |
4. | Business name application | 556 |
5. | Partnership application | 1,112 |
6. | Partnership companies full membership | 11,112 |
7. | Local corporate company processing | 1,389 |
8. | Local corporate company membership | 13,889 |
9. | Francise international company processing | 8,334 |
10. | Francise international company membership | 83,334 |
11. | Foreign international company processing | 166,667 |
12. | Foreign international company membership | 16,667 |
13. | Student application fees | 2,778 |